Reject all bids for the 2022 Liquid Asphalt Rebid BEFORE THE BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: RESOLUTION NO. 21-451
REJECT ALL BIDS FOR THE 2022 LIQUID ASPHALT
REBID
WHEREAS, RCW 36.32.250 allows for the preservation of the integrity of the
competitive bid system and dictates that after competitive bids have been
opened, award must be made to that responsible bidder who submitted the
lowest responsive bid, unless there is a compelling reason to reject all bids and
cancel the solicitation; and
WHEREAS, Lewis County issued a call for a rebid of the 2022 Liquid Asphalt
program, throughout Lewis County, 15-2301, on November 23, 2021; and
WHEREAS, Lewis County received and opened three (3) bids for the 2022 Liquid
Asphalt Rebid on December 7, 2021; and
WHEREAS, Lewis County received a formal protest from one of the asphalt
suppliers; and
WHEREAS, it appears to be in the best public interest to reject all bids for the
2022 Liquid Asphalt Rebid.
NOW THEREFORE BE IT RESOLVED that all bids accepted by Lewis County on
December 7, 2021, for the 2022 Liquid Asphalt Rebid are hereby rejected under
the authority of RCW 36.32.250.
DONE IN OPEN SESSION this 21st day of December, 2021.
Page 1 of 2 Res. 21-451
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
Amber Smith Lindsey R. Pollock, DVM
By: Amber Smith, Lindsey R. Pollock, DVM, Chair
Deputy Prosecuting Attorney
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ATTEST: • c .- �Fw?s•f., Sean D. Swope
°P can D. Swope, Vice Chair
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Rieva Lester �'�`;sfT�P`"s.;:°• F. Lee Grose
Rieva Lester, F. Lee Grose, Commissioner
Clerk of the Lewis County Board of
County Commissioners
Page 2 of 2 Res. 21-451
';15. Lewis County Department of Public Work
LEWIS COUNTY
Josh S. Metcalf, PE, Director
Tim Fife, PE, County Engineer
NOTICE TO CONTRACTORS
NOTICE IS HERBY GIVEN that the Board of County Commissioners of Lewis County or
designee, will open sealed proposals and publicly read them aloud on or after 12:15 p.m. on Tuesday,
December 7, 2021, at the Lewis County Courthouse in Chehalis, Washington for the Rebid 2022 Liquid
Asphalt. This contract provides for the purchase and delivery of*** Liquid Asphalt,*** and other work, all
in accordance with the attached Contract Plans, these Contract Provisions, and the Standard
Specifications.
SEALED BIDS MUST BE DELIVERED BY OR BEFORE
12:15 P.M. on Tuesday, December 7, 2021
(Lewis County official time is displayed on Axxess Intertel phones in the office of the Board of County Commissioners.
Bids submitted after 12:15 PM will not be considered for this project.)
Sealed proposals must be delivered to the Lewis County Commissioners Office (351 N.W. North Street,
Room 210, CMS-01, Chehalis, Washington 98532) by or before 12:15 p.m. on the date specified for
opening, and in an envelope clearly marked: "SEALED BID FOR THE REBID 2022 LIQUID ASPHALT,
TO BE OPENED ON OR AFTER 12:15 P.M. ON DECEMBER 7, 2021."
Informational copies of maps, plans and specifications are on file for inspection in the office of the County
Engineer of Lewis County in Chehalis, Washington. The contract documents may be viewed and
downloaded from Lewis County's Web Site @ www.lewiscountywa.gov/.
The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of 1964,
78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of
Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally assisted
programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders
that it will affirmatively insure that in any contract entered into pursuant to this advertisement,
disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to
submit bids in response to this invitation and will not be discriminated against on the grounds of race,
color, or national origin, or sex in consideration for an award.
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2022 LIQUID ASPHALT CONTRACT r m r� to
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TOTAL BID 1,811,552.05 1,930,627.93 2,972,287.90
1 CRS-2 0 Ton 485.00 0.00 490.00 0.00 749.00 0.00
2 CRS-2P 3,085 Ton 505.00 1,557,925.00 530.00 1,635,050.00 779.00 2,403,215.00
3 CSS-1 or CSS-1H(Central Shop Storage Tank) 75 Ton 330.00 24,750.00 495.00 37,125.00 749.00 56,175.00
4 Delivery per Ton(Based on 28 Ton Minimum Loads) 3,160 Ton 30.00 94,800.00 36.00 113,760.00 86.34 272,834.40
5 SPCC Plan 1 L.S. 0.00 0.00 0.00 0.00 10,000.00 10,000.00
6 Clean-up 1 L.S. 3,000.00 3,000.00 5,000.00 5,000.00 15,000.00 15,000.00
Sales Tax @ 7.8% 131,077.05 139,692.93 215,063.50
7 Demurrage(Hourly Rate) 1 Hour 90.00 150.00 128.00
BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: Dec. 21, 2021
Suggested Wording for Agenda Item: Agenda Type: Deliberation
Rejecting all bids for the 2022 Liquid Asphalt Rebid
Contact: Tim Fife Phone: 360.740.2711
Department: PW - Public Works
Description:
Lewis County issued a call for a rebid for the 2022 Liquid Asphalt program, 15-2301, throughout
Lewis County on November 23, 2021. Lewis County received and opened three (3) bids on
December 7, 2021. A formal protest has been received from one of the contractors. RCW
36.32.250 allows for the rejection of all bids if a compelling reason exists.
Public Works recommends the Board of County Commissioners reject all bids for the 2022 Liquid
Asphalt Rebid.
Public Works plans on sending out another bid for Liquid Asphalt in January, 2022.
Approvals: Publication Requirements:
Publications:
User Status
PA's Office Pending
Additional Copies: Cover Letter To:
Tina Hemphill, Josh Metcalf, Tim Fife, Sadie
Rockey, Robin Saline, PW