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Approve Agreement #22-46108-18 Amendment B with WA State Dept of Commerce Community Services and Housing Division BEFORE THE BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON IN THE MATTER OF: RESOLUTION NO. 22-062 APPROVE AGREEMENT #22-46108-18 AMENDMENT B BETWEEN WASHINGTON STATE DEPARTMENT OF COMMERCE COMMUNITY SERVICES AND HOUSING DIVISION AND LEWIS COUNTY WHEREAS, the Lewis County Board of County Commissioners (BOCC) has reviewed Agreement #22-46108-18 Amendment B, Consolidated Homeless Grant, between Lewis County and Washington State Department of Commerce Community Services and Housing Division; and WHEREAS, additional funding is available in the amount of $135,323 for a total budget of $3,098,937 to provide for case management, shelter, permanent supportive housing, prevention, rapid rehousing, and housing & essential needs to those who are literally homeless or at imminent risk of homelessness in Lewis County; and WHEREAS, this amendment also adds a line item for standard rapid re-housing admin funds, standard rapid re-housing rent/facility lease funds, standard rapid re-housing other rent/facility lease and housing cost funds, and standard operational funds; and WHEREAS, the agreement will be effective from July 1, 2021, through June 30, 2023; and WHEREAS, it appears to be in the best public interest to authorize the execution of said contract for Lewis County. NOW THEREFORE BE IT RESOLVED that Agreement #22-46108-18 Amendment B between Washington State Department of Commerce and Lewis County to add funding in the amount of $135,323 for a total budget of $3,098,937 from July 1, 2021, through June 30, 2023, is hereby approved; and the Director of Public Health & Social Services is authorized to sign the same. DONE IN OPEN SESSION this 8th day of March, 2022. Page 1 of 2 Res. 22-062 APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON Andrew Logerwell Lindsey R. Pollock, DVM By: Andrew Logerwell, Lindsey R. Pollock, DVM, Chair Senior Deputy Prosecuting Attorney ATTEST: •'�°�NTY`SAS•. Sean D. Swope • •3�QUPgDOF'.1 . •4, ' fan D. Swope, Vice Chair S�� ,.• 'V` 1?4 5 '4�= /y`O� Rieva Lester A�'~`• F F. Lee Grose ••`1% is6; Rieva Lester, F. Lee Grose, Commissioner Clerk of the Lewis County Board of County Commissioners Page 2 of 2 Res. 22-062 DocuSign Envelope ID:2DFCCADB-A4CD-4DEF-9EFF-7EF7F036475F BEFORE THE BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON IN THE MATTER OF: RESOLUTION NO. 22-062 APPROVE AGREEMENT #22-46108-18 AMENDMENT B BETWEEN WASHINGTON STATE DEPARTMENT OF COMMERCE COMMUNITY SERVICES AND HOUSING DIVISION AND LEWIS COUNTY WHEREAS, the Lewis County Board of County Commissioners (BOCC) has reviewed Agreement #22-46108-18 Amendment B, Consolidated Homeless Grant, between Lewis County and Washington State Department of Commerce Community Services and Housing Division; and WHEREAS, additional funding is available in the amount of $135,323 for a total budget of $3,098,937 to provide for case management, shelter, permanent supportive housing, prevention, rapid rehousing, and housing & essential needs to those who are literally homeless or at imminent risk of homelessness in Lewis County; and WHEREAS, this amendment also adds a line item for standard rapid re-housing admin funds, standard rapid re-housing rent/facility lease funds, standard rapid re-housing other rent/facility lease and housing cost funds, and standard operational funds; and WHEREAS, the agreement will be effective from July 1, 2021, through June 30, 2023; and WHEREAS, it appears to be in the best public interest to authorize the execution of said contract for Lewis County. NOW THEREFORE BE IT RESOLVED that Agreement #22-46108-18 Amendment B between Washington State Department of Commerce and Lewis County to add funding in the amount of $135,323 for a total budget of $3,098,937 from July 1, 2021, through June 30, 2023, is hereby approved; and the Director of Public Health & Social Services is authorized to sign the same. DONE IN OPEN SESSION this 8th day of March, 2022. Page 1 of 2 Res. 22-062 DocuSign Envelope ID:2DFGGADB-A4GD-4DEF-9EFF-7EF7F036475F Executive Summary Consolidated Homeless Grant (CHG) 22-46108-18 Amendment B Between Washington State Department of Commerce Community Services and Housing Division and Lewis County Description This agreement is with the Washington State Department of Commerce and is funded through the Community Services and Housing Division. The Consolidated Homeless Grant provides funds for homeless housing services. Public Health & Social Services will subcontract with local service agencies to provide case management and rapid rehousing services to those who are literally homeless or at imminent risk of homelessness in Lewis County. • Adding CHG Standard Rapid Re-Housing Admin funds in the amount of $20,298.00 • Adding CHG Standard Rapid Re-Housing, Rent/Facility Lease funds in the amount of$60,493.00 • Adding CHG Standard Rapid Re-Housing, Other Rent/Facility Lease and Housing Cost funds in the amount of $41,000.00 • Adding CHG Standard Operation funds in the amount of $13,532.00 Recommendation Approve Budget Impact Fund: 104-618 Housing Original Budget: $2,506,970.00 Amendment A: $456,644.00 Amendment B: $135,323.00 Total Budget: $3,098,937.00 Period: July 1, 2021 — June 30, 2023 Cover Letter: Megan Kendig, Grant Manager Megan.Kendiqcommerce.wa.gov P.O. Box 42525 1011 Plum St. SE Olympia WA 98504-2525 Submitted By: Justia Madrigal justia.madrigal a(�lewiscountywa.gov DocuSign Envelope ID:2DFCCADB-A4CD-4DEF-9EFF-7EF7F036475F vvvV V,a.�,,.VIVIR'IV.VV V1..,VVV VVIV'MOW 1"V,TV I LVV-.✓Vr,J,/l, amendment Contract Number: 22-46 1 08-1 8 Amendment Number: B Washington State Department of Commerce Community Services and Housing Division Housing Assistance Unit Consolidated Homeless Grant(CHG) 1.Contractor 2.Contractor Doing Business As(optional) Lewis County Public Health&Social Services 360 NW North Street Chehalis,WA 98532 3.Contractor Representative 4.COMMERCE Representative Justia Madrigal Megan Kendig PO Box 42525 Housing Coordinator Grant Manager 1011 Plum St SE (360)880-6919 (360)401-5149 Olympia,WA 98504-2525 mustia.madrigal@lewiscountywa.gov megan.kendig@commerce.wa.gov 5.Original Contract Amount 6.Amendment Amount 17.New Contract Amount (and any previous amendments) $2,963,614 $135,323 $3,098,937 8.Amendment Funding Source 9.Amendment Start Date 10.Amendment End Date Federal: State:X Other: N/A: February 15,2022 June 30,2023 11.Federal Funds(as applicable): Federal Agency: CFDA Number: N/A N/A N/A 12.Amendment Purpose: Adds CHG standard funds. COMMERCE,defined as the Department of Commerce,and the Contractor,as defined above,acknowledge and accept the terms of this Contract As Amended and attachments and have executed this Contract Amendment on the date below to start as of the date and year referenced above. The rights and obligations of both parties to this Contract As Amended are governed by this Contract Amendment and the following other documents incorporated by reference: CHG Guidelines(as they may be revised from time to time),and Contract Terms and Conditions including Attachment"A"—Scope of Work,Attachment"B"—Budget. A copy of this Contract Amendment shall be attached to and made a part of the original Contract between COMMERCE and the Contractor.Any reference in the original Contract to the"Contract"shall mean the"Contract as Amended". FOR GRANTEE FOR COMMERCE -DoouSlpned by: � �9 �. �98DD7778CA2E4F3... J.P. Anderson,Director Diane Klontz,Assistant Director Community Services and Housing Division 3/22/2022 I 10:12 AM PDT Date Date APPROVED AS TO FORM ONLY Sandra Adix Assistant Attorney General 3/20/2014 Date DocuSign Envelope ID:2DFCCADB-A4CD-4DEF-9EFF-7EF7F036475F DocuSign Certificate pf Completion .. . Envelope Id:95EE7BC68C4546C18743F2654D8A91A7 Status:Sent Subject:Please DocuSign: Routing memo Lewis.pdf,Lewis CHG Amendment B Feb 2022 adds CHG base.pdf Division: Community Services and Housing Program.CHG ContractNumber:22-46108-18 DocumentType: Contract Amendment Source Envelope. Document Pages 3 Signatures 0 Envelope Originator: Certificate Pages.5 Initials:0 Megan Kendig AutoNav:Enabled 1011 Plum Street SE Envelopeld Stamping: Enabled MS 42525 Time Zone: (UTC-08 00)Pacific Time(US&Canada) Olympia,WA 98504-2525 megan.kendig@commerce.wa.gov IP Address:198.239.10.147 -�"�y�,,�cgs, ��, z y « � : L:,, 's s "� �x• �r, <s. ��`�Sz r,� Record Tracking: ;. Status Original Holder Megan Kendig Location:DocuSign 2/13/2022 2:29:23 PM megan.kendig@commerce.wa.gov Security Appliance Status Connected Pool:StateLocal Storage Appliance Status:Connected Pool:Washington State Department of Commerce Location:DocuSign A•41` �a r.M M a: r P r-r rr�w+u te , k•. Ff r ... a ;: Signer Events Signature a dips 40,JP Anderson Sent:2/16/2022 4:11:55 PM jp.anderson@lewiscountywa.gov Viewed:2/17/2022 8:17:28 AM Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Accepted 2/17/2022 8:17:28 AM ID.4b51c97b-7680-4cd1-a5b1-d378fefe918d JP Anderson Ip.anderson@lewiscountywa.gov Secunty Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Accepted:2/17/2022 8:17:28 AM ID:4b51c97b-7680-4cd1-a5b1-d378fefe918d Diane Klontz diane.klontz@commerce.wa.gov Security Level: Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign In PersonSignet Events ° - ' �3 i *, Tir> estamp ;,� ;' O * Y .fttv u,as ale . .,4t•,' r4�» Editor Delivery Event�` •�*11 ,>4 Vi a. , ' _ Timestamp Timeastamp �� r7K�i�11 �� -,.em�}t+R,ilMW14' lnEeediaryelive ``r;� �:w.a � ,q i 5P.r, ,N .t �f -tit! Certified Delivery Events w' }� a ;� DocuSign Envelope ID:2DFCCADB-A4CD-4DEF-9EFF-7EF7F036475F 2 PM LIGl.4 Y•IW 1\pWIV Q,•M V.:,•.V.Y.V vrMrrr•r r.rr.rr►•••-. ••---- •• Parties agreed to:JP Anderson,JP Anderson,Meja Handlen ELECTRONIC RECORD AND SIGNATURE DISCLOSURE From time to time,Washington State Department of Commerce(we,us or Company)may be required by law to provide to you certain written notices or disclosures. Described below are the terms and conditions for providing to you such notices and disclosures electronically through the DocuSign system. Please read the information below carefully and thoroughly,and if you can access this information electronically to your satisfaction and agree to this Electronic Record and Signature Disclosure(ERSD),please confirm your agreement by selecting the check-box next to `I agree to use electronic records and signatures' before clicking `CONTINUE' within the DocuSign system. 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By selecting the check-box next to `I agree to use electronic records and signatures', you confirm that: • You can access and read this Electronic Record and Signature Disclosure; and • You can print on paper this Electronic Record and Signature Disclosure, or save or send this Electronic Record and Disclosure to a location where you can print it, for future reference and access; and • Until or unless you notify Washington State Department of Commerce as described above,you consent to receive exclusively through electronic means all notices, disclosures, authorizations,acknowledgements, and other documents that are required to be provided or made available to you by Washington State Department of Commerce during the course of your relationship with Washington State Department of Commerce. DocuSign Envelope ID:2DFCCADB-A4CD-4DEF-9EFF-7EF7F036475F BOCC AGENDA ITEM SUMMARY Resolution: BOCC Meeting Date: March 8, 2022 Suggested Wording for Agenda Item: Agenda Type: Deliberation Approve Agreement #22-46108-18 Amendment B between Washington State Department of Commerce Community Services and Housing Division and Lewis County Contact: Tailor Arrington Phone: 3607401148 Department: PHSS - Public Health & Social Services Description: This agreement is with the Washington State Department of Commerce and is funded through the Community Services and Housing Division. The Consolidated Homeless Grant provides funds for homeless housing services. Public Health & Social Services will subcontract with local service agencies to provide case management and rapid rehousing services to those who are literally homeless or at imminent risk of homelessness in Lewis County. Approvals: Publication Requirements: Publications: User Status Erik Martin Pending J.P. Anderson Pending PA's Office Pending Tammy Martin Pending Additional Copies: Cover Letter To: Tailor Arrington, Justia Madrigal, Jill Nielson, Megan Kendig, Grant Manager Bryan Hall, Grace Jimenez, Michelle Sauter, Megan.Kendig@commerce.wa.gov Sherri Dokken Certified Delivery Events Status Timestamp Tedd Kelleher VIEWED Sent:3/21/2022 8:20:52 AM tedd.kelleher@commerce.wa.gov Viewed:3/22/2022 8:37:03 AM Senior Managing Director Washington State Department of Commerce Using IP Address: 198.239.10.190 Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Carbon Copy Events Status Timestamp Tammy Martin COPIED Sent:3/22/2022 10:12:24 AM Tammy.Martin@lewiscountywa.gov Viewed:3/22/2022 11:04:37 AM Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Justia Madrigal COPIED Sent:3/22/2022 10:12:24 AM Justia.madrigal@lewiscountywa.gov Security Level:Email,Account Authentication (None) Electronic Record and Signature Disclosure: Not Offered via DocuSign Witness Events Signature Timestamp Notary Events Signature Timestamp Envelope Summary Events Status Timestamps Envelope Sent Hashed/Encrypted 3/17/2022 3:48:12 PM Certified Delivered Security Checked 3/22/2022 10:12:21 AM Signing Complete Security Checked 3/22/2022 10:12:21 AM Completed Security Checked 3/22/2022 10:12:24 AM Payment Events Status Timestamps