Approve contract between Lewis County and WA State DSHS, Developmental Disabilities Administration (DDA) to oversee the administration of funds BEFORE THE BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: RESOLUTION NO. 22-184
APPROVE CONTRACT BETWEEN LEWIS COUNTY
AND WASHINGTON STATE DEPARTMENT OF
SOCIAL AND HEALTH SERVICES (DSHS),
DEVELOPMENTAL DISABILITIES ADMINISTRATION
(DDA) TO OVERSEE THE ADMINISTRATION OF
FUNDS
WHEREAS, the Lewis County Board of County Commissioners has reviewed
Agreement #2163-23564 between Lewis County and the Washington State
Department of Social and Health Services (DSHS), Developmental Disabilities
Administration (DDA); and
WHEREAS, the agreement will be effective July 1, 2022, through June 30, 2023;
and
WHEREAS, funding is available in the amount of $1,867,990 to be used to
subcontract with local agencies to provide administration, training, employment,
child development, community education, family support services, and outreach
activities for people in Lewis County with developmental disabilities; and
WHEREAS, it appears to be in the best public interest to authorize the execution
of said contract for Lewis County.
NOW THEREFORE BE IT RESOLVED that Agreement #2163-23564 between
DSHS/DDA and Lewis County in the amount of $1,867,990 for the time period of
July 1, 2022, through June 30, 2023, is hereby approved and the Director of Public
Health & Social Services is authorized to sign the same.
DONE IN OPEN SESSION this 21st day of June, 2022.
Page 1 of 2 Res. 22-184
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
Robert Bradley Lindsey R. Pollock, DVM
By: Robert Bradley, Lindsey R. Pollock, DVM, Chair
Deputy Prosecuting Attorney
LINTY W •
ATTEST: •'�° =-qs•. Sean D. Swope
` �p,RDOf �Y
Rieva Lester, Clerk of the Board,.o ONCE Sean D. Swope, Vice Chair
S
.< 1345 5:
Tamara Martin • •
•'�s6"''COt S:�• F. Lee Grose
By: Tamara Martin F. Lee Grose, Commissioner
Page 2 of 2 Res. 22-184
This Program Agreement between the County and the State of Washington Department of Social and Health
Services (DSHS) is hereby amended as follows:
1. The Total Maximum Contract Amount is hereby increased in the amount of$931,697.00 for a new
Contract Amount of$1,867,990.00
2. Section 1. Definitions Specific to Program Agreement, items o, r, and u are hereby replaced with
the following language:
o. "Employment Outcome Payment" means a payment to providers for transition students born
between specific dates; have high acuity; are authorized for Individual Employment, and student
obtains a competitive integrated job within specific timeframes. If the job is a minimum of ten hours
of work per week an additional amount will be included in the payment.
r. "Job Foundation Report" means a document derived from employment readiness activities
performed by students who are between ages 19 through 20 that identifies actionable next steps for
employment. The employment service providers developing the Job Foundation report will be
supporting students with employment activities on average 35 hours.
u. "Quality Assurance" means an adherence to all Program Agreement requirements, including DDA
Policy 6.13, Provider Qualifications for Employment and Day Program Services, County Guidelines,
and the Criteria for Evaluation, as well as a focus on reasonably expected levels of performance,
quality and practice.
3. Section 4. Credentials and Minimum Requirements, item h. is hereby replaced with the following
language:
h. Qualified Service Providers: The County assures that all service providers meet qualifications as
outlined in the DDA Policy 6.13, Provider Qualifications for Employment and Day Program Services.
4. Section 6. Statement of Work, items k. (4), (5) and (11), t. and u. are hereby replaced with the
following language:
(4) All Clients will have an individualized employment or Community Inclusion plan to identify
Client's preferences. Minimum plan elements are outlined in the reference document"Criteria
for Evaluation". A copy of the Client's individualized plan will be provided to the Client, their
CRM, guardian, and others as appropriate.
(5) Six-month progress reports describing the progress made towards achieving Client's goal will
be provided by the service provider to the CRM, participant, and/or guardian, if any, within 30
days following the six-month period. The report will summarize activities and outcomes made
towards Client's individualized goal(s).
(11) For Group Supported Employment (GSE), Clients must have paid work. The total number of
direct service staff hours provided to the group should be equal to or greater than the group's
collective amount of authorized service hours. If the direct service staff hours are less than the
collective amount, then the provider will be reimbursed only for the number of hours staff
actually provide.
t. Partnership Project.
(1) A Job Foundation document will be completed per guidelines for eligible students. Eligible
students are DDA Clients who were born between:
DSHS Central Contract Services
1769CP Contract Amendment(12-10-21) Page 2
• For fiscal year 2021 9/1/00 through 8/31/01
• For fiscal year 2022 9/1/01 through 8/31/02
• For fiscal year 2023 9/1/02 through 8/31/03
• For fiscal year 2024 9/1/03 through 8/31/04
These students currently attending school and have completed an application to participate in
this Value Based Payment (VBP) project. The VBP project application will include the
following minimum criteria identified in the sample application found at:
https://www.dshs.wa.gov/sites/default/files/DDA/dda/documents/Job%20Foundation%20Appli
cation 040720%20%28002%29.docx
(2) Qualified providers will collaborate with School District staff to complete the Job Foundation
document and then provide a copy to the County. To be a qualified provider for the
Partnership Project the Counties must require the provider to have a current contract with the
Division of Vocational Rehabilitation; a contract in good standing with the County and cannot
be in provisional status; a minimum of two years' experience providing Individual
Employment with demonstrated job placement skills. The Job Foundation recommendation
will only have actionable next steps towards integrated competitive employment.
(3)A County participating in the Partnership Project must have the ability to work collaboratively
with School Districts to identify DDA students in high school, collect and track information, be
proficient in electronic spreadsheets, and ability to evaluate if completed Job Foundation
document(s) meet quality standards.
u. Employment Outcome Payment. Providers with transition students born between
• For fiscal year 2023 9/1/00 through 8/31/01
• For fiscal year 2024 9/1/01 through 8/31/02
• For fiscal year 2025 9/1/02 through 8/31/03
• For fiscal year 2026 9/1/03 through 8/31/04
with high acuity and are authorized for Individual Employment, may receive one outcome
payment if student obtains a competitive integrated job approved by the County within
timeframes described in the chart below. If the County is also the service provider DDA will
provide the job approval. If the job is at a minimum of ten hours of work per week an additional
amount will be included in the payment.
5. Section 7. Consideration, item b. (2) is hereby replaced with the following language:
(2) Spending Plan: DDA will provide the initial spending plan / Program Agreement Budget/ Exhibit
B. Funding shall be distributed under State and Medicaid in the revenue section. The planned
expenditures for Consumer Supports are based on authorized Clients, their acuity level and
work history for a given point in time. The Additional Consumer Support are the Consumer
Supports multiplied by a percentage. The spending plan may only be modified by mutual
agreement of the parties in writing and shall not require a program agreement amendment.
6. Section 8. Billing and Payment, items f. and i. are hereby replaced with the following language:
f. Program Administration: The County will provide program administration and coordination including
such activities as planning, budgeting, contracting, monitoring, and evaluation. Monthly claims for
administration can be 1/12 of the maximum amount identified in Exhibit B under Administration or
for the actual costs incurred in the given month but will be the lesser of the two. Administration cost
DSHS Central Contract Services
1769CP Contract Amendment(12-10-21) Page 3
reimbursement will not exceed 7% unless the Assistant Secretary of DDA approves a request for an
exception under chapter 388-850 WAC.
i. Timeliness of and Modification to Billings: All initial invoices with signed documentation must be
received by the DDA Region within forty-five (45) calendar days following the last day of the month
in which the service is provided. Corrected invoices and documentation including re-posted billing
information will be accepted throughout the fiscal year as long as they are received within sixty (60)
calendar days of the associated fiscal year unless an extension is approved by the DDA Regional
Administrator or designee. Payment will not be made on any invoice submitted past sixty(60)
calendar days after the Program Agreement fiscal year.
7. Exhibit B. Program Agreement Budget is hereby replaced with the following Exhibit B1, Program
Agreement Budget.
All other terms and conditions of this Program Agreement remain in full force and effect.
DSHS Central Contract Services
1769CP Contract Amendment(12-10-21) Page 4
Exhibit B1
Program Agreement Budget
Original Budget IN Budget Revision
REVENUES
Fiscal
Year Fund Source Original 1st Revision 2nd Revision 3rd Revision
2022 State only 491,780
Medicaid 443,505
Total Rev. $936,293 $ $ $
Fiscal
Year Fund Source Original 1st Revision 2nd Revision 3rd Revision
2023 State only 492,179
Medicaid 439,518
Total Rev. $931,697 $ $
FY2023
Job
Foundation PASRR State Medicaid
Account Title/ BARS Funds Funds Funds Funds TOTAL
ADMINISTRATION
11,12,13,14 726 1,730 32,084 26,251 60,791
OTHER CONSUMER
SUPPORTS
31, 32, 41, 92, 93, 94, 97 726 0 30,937 25,312 56,975
CONSUMER SUPPORT
STATE-ONLY 62, 64, 65,
67, 69 0 0 0 0
Child Development 61 52,051 52,051
MEDICAID CLIENTS 62,
64, 65, 67, 69 95, 96 10,368 24,720 363,396 363,396 761,880
ROADS to COMMUNITY ±
LIVING 62, 64, 65, 67, 69 0 0 0
TOTAL 11,820 26,450 478,468 414,959 931,697
DSHS Central Contract Services
1769CP Contract Amendment(12-10-21) Page 5
FY2022
Job
Foundation PASRR State Medicaid
Account Title/ BARS Funds Funds Funds Funds TOTAL
ADMINISTRATION
11,12,13,14 1,008 1,730 32,084 26,251 61,073
OTHER CONSUMER
SUPPORTS
31, 32, 41, 92, 93, 94, 97 0 0 31,491 25,766 57,257
CONSUMER SUPPORT
STATE-ONLY 62, 64, 65,
67, 69 0 0 0 0
Child Develo•ment 61 52,051 52,051
MEDICAID CLIENTS 62,
64, 65, 67,69 95, 96 14,440 24,720 363,396 363,396 765,912
ROADS to COMMUNITY
LIVING 62, 64, 65, 67, 69 0 0 0
TOTAL 15,408 26,450 479,022 415,413 936,293
DSHS Central Contract Services
1769CP Contract Amendment(12-10-21) Page 6
BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: June 21, 2022
Suggested Wording for Agenda Item: Agenda Type: Deliberation
Approve contract between Lewis County and Washington State Department of Social and Health
Services (DSHS), Developmental Disabilities Administration (DDA) to oversee the administration of
funds
Contact: Meja Handlen Phone: 360-740-1234
Department: PHSS - Public Health & Social Services
Description:
Oversee administration of funds for local services. PHSS will subcontract with local agencies to
provide employment, child development, and family support services for persons with
developmental disabilities.
Approvals: Publication Requirements:
Publications:
User Status
PA's Office Approved
Additional Copies: Cover Letter To:
Sara Sons, Grace Jimenez, Michelle Sauter, Wendi Wenchel
Kendra Garrison, Bryan Hall P.O. Box 45315
Olympia, WA 98504-5315
winchwa@dshs.wa.gov