Approve Amendment C to contract #20-04613C-116 between WA State Department of Commerce and Lewis County PHSS. BEFORE THE BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: RESOLUTION NO. 22-206
APPROVE AMENDMENT C TO CONTRACT
#20-04613C-116 BETWEEN WASHINGTON STATE
DEPARTMENT OF COMMERCE AND LEWIS
COUNTY PUBLIC HEALTH AND SOCIAL SERVICES
WHEREAS, the Lewis County Board of County Commissioners (BOCC) has
reviewed the contract 20-04613C-116 with Department of Commerce through the
Emergency Solutions Grant COVID-19 to move funds from the Shelter Operations
line item to the Outreach line item in efforts to extend the Seasonal Weather
Shelter that is currently being run by The Salvation Army, in order to bridge the
gap between the Seasonal Weather Shelter and a near year-round Night-by-Night
Shelter opening in accordance with our 5-year strategic housing plan; and
WHEREAS, these funds are to prevent, prepare for, and respond to the
coronavirus pandemic among individuals and families who are homeless and
receiving homeless assistance; and
WHEREAS, this amendment moves $195,000 from a combination of line items
#5, 6, 7, 9 and 10 to the Shelter Operations line item #4, and moves $96,030.50
from line items #8 to the Outreach line item #2; and
WHEREAS, Amendment C modifies Contract 20-4613C-116, which the BOCC
approved via Resolution 20-285 and amended via Resolutions 20-419 and 22-102;
and
WHEREAS, the original contract duration was July 1, 2020 through June 30, 2021,
and this Amendment C is for the duration of July 1, 2022 through September 30,
2023; and
WHEREAS, it appears to be in the best public interest to authorize the execution
of said contract.
NOW THEREFORE BE IT RESOLVED that Amendment C to contract
20-04613C-116 between Lewis County and Washington State Department of
Commerce through Emergency Solutions Grant COVID-19 to prevent, prepare for,
and respond to the coronavirus pandemic among individuals and families who are
homeless and receiving homeless assistance from July 1, 2022 through
September 30, 2023 is hereby approved, and the Interim Director of Public Health
and Social Services is authorized to sign the same.
DONE IN OPEN SESSION this 12th day of July, 2022.
Page 1 of 2 Res. 22-206
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
Robert Bradley Lindsey R. Pollock, DVM
By: Robert Bradley, Lindsey R. Pollock, DVM, Chair
Deputy Prosecuting Attorney
ATTEST: •'�°""T'=•wgs•
OF• . Absent
� .L•
Rieva Lester, Clerk of the Boar c�,-' Sean D. Swope, Vice Chair
•4
•.(6 SRO •
Lara McRea •'�qs'' `�5 F. Lee Grose
By: Lara McRea F. Lee Grose, Commissioner
Page 2 of 2 Res. 22-206
Executive Summary
Washington State Department of Commerce
Emergency Solutions Grant COVID-19 Grant # 20-4613C-116
Amendment C
Description
The Washington State Department of Commerce, through the housing assistance unit
Emergency Solutions Grant COVID19, grant number 20-4613C-116-B, has awarded an
amendment moving $195,250.00 from a combination line item #5,6,7,9, & 10 to the `Shelter
Operations' line item #4 & $ 96,030.50 moving from line item #8 to the `Outreach' line item
#2. These line items were requested to be moved in efforts to extend the Seasonal Weather
Shelter that is currently being run by The Salvation Army, as to bridge the gap between the
Seasonal Weather Shelter closing and a new, Year-round Night-by-Night shelter opening in
accordance with our 5 year strategic housing plan. These funds are to prevent, prepare for,
and respond to the coronavirus pandemic among individuals and families who are
homeless or receiving homeless assistance.
Purpose
The purpose of this amendment is to:
• Decrease `RRH Case Management' line item by $1,499.00 and move to `Shelter
Operations' line item
• Decrease `RRH Rental Assistance' line item amount by $80,675.00 and move to
`Shelter Operations' Line item
• Decrease `RRH Other Financial Assistance' line item amount by $28,477.00 and move
to `Shelter Operations' line item
• Decrease `Prevention Case Management' line item amount by $96,030.50 and move
to `Outreach' line item
• Decrease `Prevention Rental Assistance' line item by $44,599.00 and move to `Shelter
Operations' line item
• Decrease `Prevention Other Financial Assistance' line item by $40,000.00 and move
to `Shelter Operations' line item
• Increase `Outreach' line item amount by $96,030.50
• Increase `Shelter Operations' line item by$195,250.00
Recommendation
Approve amendment so the funds may be received and awarded.
Budget Impact
Fund: 141 H6540
Original Budget: $198,017.00
Amendment A: $1,042,988.00
Amendment B: $ 0.00
Amendment C: $ 0.00
Total: $1,241,005.00
Period: July 1 2020— September 30, 2023
Cover Letter:
Kim Murillo
Department of Commerce
1011 Plum Street SE
Olympia, WA 98504-2525
Email executed document to: kim.murillo@commerce.wa.gov
Submitted By: Justia Madrigal
Description Original Allocation Amendment A Amendment B Amendment C Total
Administration $ 6,931.00 * $ 78,969.00 Increased By: No Change $86,870.00
1. (7%Cap) $969.50
Outreach $ 84,431.00 * $209,181.00 $0.00 Increased By: $389,642.00
2. $96,030.50
Move from line 8
Shelter Case $ 0.00 $ 110,000.00 $0.00 No Change $ 110,000.00
3. Management
Shelter Operations $0.00 $ 130,000.00 Increased By: Increased By: $525,250.00
4. $200,000.00 $ 195,250.00
Combination of
moves from lines:
5,6,7,9,& 10
Rapid Rehousing $0.00 $ 15,750.00 $0.00 Decreased By: $ 14,251.00
5. Case Management $ 1,499.00
Rapid Rehousing $0.00 $ 185,000.00 Decreased By: Decreased By: $4,325.00
6. Rental Assistance -$ 100,000.00 $80,675.00
Rapid Rehousing $0.00 $28,743.00 $0.00 Decreased By: $266.00
7. Other Financial $28,477.00
Assistance
Prevention Case $0.00 $97,000.00 Decreased By: Decreased By: $0.00
8. Management $ 969.50 $96,030.50
Prevention Rental $ 64,662.00 $55,338.00 $ 0.00 Decreased By: $75,401.00
9. Assistance $44,599.00
Prevention Other $41,994.00 $ 133,006.00 Decreased By: Decreased By: $35,000.00
10. Financial -$ 100,000.00 $40,000.00
Assistance
TOTAL $ 198,017.00 $ 1,042,988.00 $0.00 $0.00 $ 1,241,005.00
*Due to a decimal error in the 'outreach' & 'Admin' line items, the ESG-CV Leads spreadsheet was
incorrectly rounding the amounts up. The error has been corrected and the amounts listed under'Totals' for
the 'outreach' & 'Admin' line items are accurate.
Amendment
Contract Number:20-4613C-116
Amendment:C
Washington State Department of Commerce
Community Services and Housing Division
Housing Assistance Unit
Emergency Solutions Grant—COVID 19
1.Grantee 2.Contractor Doing Business As(optional)
Lewis County-Social Services
PO BOX 509 N/A
CHEHALIS,WA 98532
3.Grantee Representative 4.COMMERCE Representative
Meja Handlen Kim Murillo 1011 Plum Street SE
Housing Coordinator Grant Manager Olympia,Washington,98504-
(360)740-1234 (360)725-2763 2525
meja.handlen@lewiscountywa.gov
kim.murillo@commerce.wa.gov
5.Original Grant Amount 6.Amendment Amount 7.New Grant Amount
(and any previous amendments)
$1,241,005 $0 $1,241,005
8.Amendment Funding Source 9.Amendment Start Date 10.Amendment End Date
Federal:X State: Other: N/A: July 1,2022 September 30,2023
11.Federal Funds(as applicable): Federal Agency: CFDA Number:
$1,241,005 HUD 14.231
12.Amendment Purpose:
Extends contract end date,adds acknowledgement of federal funds,adds requirement to report fraud or other loss,and adjusts
spending amongst categories per Attachment`B"—Budget
COMMERCE,defined as the Department of Commerce,and the Grantee,as defined above,acknowledge and accept the terms of
this Grant As Amended and attachments and have executed this Grant Amendment on the date below to start as of the date and year
referenced above. The rights and obligations of both parties to this Grant As Amended are governed by this Grant Amendment and
the following other documents incorporated by reference: Grant Terms and Conditions including Attachment"A"—Scope of
Work,Attachment`B"—Budget.A copy of this Grant Amendment shall be attached to and made a part of the original Grant
between COMMERCE and the Grantee.Any reference in the original Grant to the"Grant"shall mean the"Grant as Amended".
FORIy � _ FOR COMMERCE
Signature Diane Klontz,Assistant Director
Community Services and Housing Division
/124t W44ei 1/144t4 Dtredae—
Print Name and Title Date
7 15 ZZ APPROVED AS TO FORM ONLY
Date
Sandra Adix
Assistant Attorney General
3/20/2014
Date
Department of Commerce
Amendment
This Grant is amended as follows:
Attachment A
Scope of Work
Scope of Work is revised to include the following:
• Grantees must spend ESG-CV funds within the following deadlines:
o All funds must be expended by September 30, 2023.
ACKNOWLEDGMENT OF FEDERAL FUNDS
Federal Award Date: 07/01/2020
Federal Award Identification Number(FAIN): E-20-DW-53-0001
Total amount of the federal award: $56,092,302
Awarding official: U.S. Dept. of Housing and Urban Development (HUD)
The Contractor agrees that any publications (written, visual, or sound) but excluding press
releases, newsletters, and issue analyses, issued by the Contractor describing programs or
projects funded in whole or in part with federal funds under this Contract, shall contain the following
statements:
This project was supported by a grant awarded by U.S. Department of Housing and Urban
Development. Points of view in this document are those of the author and do not necessarily
represent the official position or policies of the U.S. Department of Housing and Urban
Development. Grant funds are administered by the Homelessness Assistance Unit,Washington
State Department of Commerce.
FRAUD AND OTHER LOSS REPORTING
Contractor/Grantee shall report in writing all known or suspected fraud or other loss of any funds or other
property furnished under this Contract immediately or as soon as practicable.
ALL OTHER TERMS AND CONDITIONS OF THIS GRANT REMAIN IN FULL FORCE AND
EFFECT.
2
Amendment
Attachment B
Budget
Budget Categories Current Grant Amendment C New Total
Amount
$1,241,005 $1,241,005
Admi n (7%max) $ 86,870.00 $ - $ 86,870.00
HMIS $ - $ - $ -
Outreach $ 293,611.50 $ 96,030.50 $ 389,642.00
Shelter Case Management $ 110,000.00 $ - $ 110,000.00
Shelter Operations $ 330,000.00 $ 195,250.00 $ 525,250.00
Rapid Rehousing Case Management $ 15,750.00 $ (1,499.00) $ 14,251.00
Rapid Rehousing Rental Assistance $ 85,000.00 $ (80,675.00) $ 4,325.00
Rapid Rehousing Other Financial
Assistance $ 28,743.00 $ (28,477.00) $ 266.00
Prevention Case Management $ 96,030.50 $ (96,030.50) $ -
Prevention Rental Assistance $ 120,000.00 $ (44,599.00) $ 75,401.00
Prevention Other Financial
Assistance $ 75,000.00 $ (40,000.00) $ 35,000.00
Total $ 1,241,005.00 $ - $ 1,241,005.00
3
BOCC AGENDA ITEM SUMMARY
Resolution: 22-206 BOCC Meeting Date: July 12, 2022
Suggested Wording for Agenda Item: Agenda Type: Deliberation
Approve Amendment C to contract #20-04613C-116 between Washington State Department of
Commerce and Lewis County Public Health and Social Services
Contact: Lindsey Shankle Phone: 3607401424
Department: PHSS - Public Health & Social Services
Description:
The Washington State Department of Commerce, through the housing assistance unit Emergency
Solutions Grant COVID19, grant number 20-4613C-116-B, has awarded an amendment moving
$195,250.00 from a combination line item #5,6,7,9, & 10 to the 'Shelter Operations' line item #4
& $ 96,030.50 moving from line item #8 to the 'Outreach' line item #2. These line items were
requested to be moved in efforts to extend the Seasonal Weather Shelter that is currently being
run by The Salvation Army, as to bridge the gap between the Seasonal Weather Shelter closing and
a new, Year-round Night-by-Night shelter opening in accordance with our 5 year strategic housing
plan. These funds are to prevent, prepare for, and respond to the coronavirus pandemic among
individuals and families who are homeless or receiving homeless assistance.
Approvals: Publication Requirements:
Publications:
User Status
Meja Handlen Approved
PA's Office Approved
Additional Copies: Cover Letter To:
Justia Madrigal, Bryan Hall Kim Murillo
Department of Commerce
1011 Plum Street SE
Olympia, WA 98504-2525
kim.murillo@commerce.wa.gov