Approve an ILA between Lewis County and Town of Bucoda regarding work by county crews and authorizing signatures thereon. BEFORE THE BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: RESOLUTION NO. 22-217
APPROVE AN INTERLOCAL AGREEMENT
BETWEEN LEWIS COUNTY AND TOWN OF
BUCODA REGARDING WORK BY COUNTY CREWS
AND AUTHORIZING SIGNATURES THEREON
WHEREAS, RCW 39.34.080 authorizes public agencies to perform governmental
services, activities or undertakings which each public agency entering into the
contract is authorized by law to perform, provided such contract shall be
authorized by the governing body of each party to the contract; and
WHEREAS, the Town of Bucoda has a need to complete maintenance chipsealing
work and pavement markings on certain roads within its jurisdiction but lacks the
manpower and equipment to complete the work and has asked to enter into an
interlocal agreement for Lewis County to perform the work; and
WHEREAS, the Public Works Director and County Engineer have reviewed an
interlocal agreement between Lewis County and Town of Bucoda regarding
maintenance chipsealing and pavement marking of city roads, at an estimated
cost of $70,575.49, which includes labor, materials and equipment, plus a 10%
contingency of $7,057.55 and an administrative fee of $3,881.65, making the
total $81,514.69, and recommend that the Board of County Commissioners
(BOCC) approve the interlocal agreement between Lewis County and Town of
Bucoda regarding maintenance chipsealing and pavement marking work to be
performed by county crews.
NOW THEREFORE BE IT RESOLVED that the BOCC has determined proceeding
with the interlocal agreement between Lewis County and Town of Bucoda is in the
best public interest and is hereby approved, and the BOCC is authorized to sign
the same.
DONE IN OPEN SESSION this 19th day of July, 2022.
Page 1 of 2 Res. 22-217
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
Amber Smith Lindsey R. Pollock, DVM
By: Amber Smith, Lindsey R. Pollock, DVM, Chair
Deputy Prosecuting Attorney
ATTEST: •�.�°3,1spsi)1- •s• Sean D. Swope
•v; `en D. Swope, Vice Chair
CE �.
SIN N,.•
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Rieva Lester •:SHN-__;s� . F. Lee Grose
Rieva Lester, F. Lee Grose, Commissioner
Clerk of the Lewis County Board of
County Commissioners
Page 2 of 2 Res. 22-217
, � \\ Josh S.Metcalf,P.E.
Director
i
',LEWIS COUNTY;
Tim D.Fife,P.E.
County Engineer
Department of Public Works
Administration• Engineering Services•Traffic•Road Maintenance•Real Estate Services•Waste Management
Town of Bucoda
Estimate for Reimbursable Work
County Estimate for Reimbursable Work-2022 Chipseal&Pavement Markings
Road Description Areas Length Width Sq Yards Rock size Cost/Sq Yd Estimate
E 12th Street Chip Seal-One application 1 520 16 924 3/8"-#4 $2.75 $2,542.22
liquid asphalt and rock chips
E 2nd Street Chip Seal-One application 1 250 18 500 3/8"-#4 $2.75 $1,375.00
liquid asphalt and rock chips
E 3rd Street Chip Seal-One application 1 520 16 924 3/8"-#4 $2.75 $2,542.22
liquid asphalt and rock chips
E 6th Street Chip Seal-One application 1 1,070 24 2,853 3/8"-#4 $2.75 $7,846.67
(N Main St.to N Perkins St.) liquid asphalt and rock chips
E 6th Street Chip Seal-One application 1 152 40 676 3/8"-#4 $2.75 $1,857.78
(RR tracks to N Main St.) liquid asphalt and rock chips
E 7th Street Chip Seal-One application 1 1.200 24 3,200 3/8"-#4 $2.75 $8.800.00
liquid asphalt and rock chips
N Nenant Street Chip Seal-One application 1 2,400 21 5,600 3/8"-#4 $2.75 $15,400.00
liquid asphalt and rock chips
Perkins Street SE Chip Seal-One application 1 380 10 422 3/8"-#4 $2.75 $1,161.11
liquid asphalt and rock chips
S Nenant Street Chip Seal One application 1 570 16 1,013 3/8"-#4 $2.75 $2,786.67
liquid asphalt and rock chips
S&N River Street Chip Seal-One application 1 1,400 23 3,578 3/8"-#4 $2.75 $9,838.89
liquid asphalt and rock chips
Tono Road SE Chip Seal-One application 1 440 24 1,173 3/8"-#4 $2.75 $3,226.67
(S River St.to bridge) liquid asphalt and rock chips
Wright Street Chip Seal-One application 1 915 24 2,440 3/8"-#4 $2.75 $6,710.00
liquid asphalt and rock chips
E 6th&E 7th Streets,and Traffic Striping 1 lot $1,093.86
Tono Road SE
Thermoplastic 1 lot $5,394.40
Pavement Markings
Chipseal Total Square Yardage-23,304
This estimate includes brooming of the road.
Subtotal- $70,575.49
10%Contingencies- $7,057.55
5%Administrative Charge- $3,881.65
f�J`'',7/:" Total- $81,514.69
Pre aredBY: . //�/�
P � �
Date: ..7 ` .2„"2-
2025 NE Kresky Avenue,Chehalis WA 98532.360-740-1123 •Fax: 360-740-1479•TDD: 360-740-1480
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INTERLOCAL AGREEMENT
THIS AGREEMENT, made and entered into pursuant to authority of R.C.W. 39.34.080
and in conformance with R.C.W. 43.09.210, this �1 day of c.( , 2022, by and
between LEWIS COUNTY, Washington, a political subdivision of the State of Washington,
hereinafter referred to as the "County", and the Town of Bucoda, a municipal corporation
hereinafter referred to as the "Municipality",
WITNESSETH:
IT IS HEREBY COVENANTED AND AGREED as follows:
1. The Municipality requests that the County perform the work listed below at a time
and in a manner convenient to the County and hereby guarantees reimbursement to the County
for all work done. The County will contract all necessary labor, material, and equipment
incidental to complete chipsealing, striping, and pavement markings on sections of E 12th
Street, E 2nd Street, E 3rd Street, E 6th Street, E 7th Street, S & N Nenant Street, Perkins
Street SE, S & N River Street, Tono Road SE, and Wright Street, per the attached Estimate for
Reimbursable Work.
2. The Municipality hereby agrees to reimburse the Public Works Department of the
County for all work done, based upon the actual cost of labor, equipment rental, and materials
used, and upon administrative services associated with the maintenance work involved.
3. The Municipality certifies and warrants that it has the legal authority to accomplish
this work with its own forces at the location herein specified but, in fact has insufficient
manpower/equipment to accomplish this work.
4. It is understood and agreed that all reimbursable work as provided for hereto shall
be accomplished only and if such work does not interrupt or interfere with the County Road
Division's regular schedule, and should such reimbursable work not be accomplished prior to
December 31, 2022, any and all obligation to provide same shall terminate.
5. It is understood and agreed between the parties hereto that the Municipality
agrees to protect, defend, indemnify and hold harmless the County, its commissioners, agents,
departments and employees against any and all liabilities, claims, damages, penalties, actions,
costs and expenses (including reasonable attorney's fees) which may arise for any reason as a
result of the performance of this Agreement by the County, except insofar as any obligation or
responsibility is imposed upon the County by statute.
Page 1 of 2
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and
year first above written.
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan L. Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
. Deputy Pro cuting Attorney Linsey R'Pol ck, DVM, Chair
ATTEST: Se f D. wope, Vice Chair
Rieva Lester, Clerk of the Lewis F. Lee Grose, Commissioner
County Board of County Commissioners
0o GOUNTy, w••
.e. DPRDOp 9S'yi
0 'Zc• TOWN OF BUCODA
: SINCE•
.W � 1845
By:
•;ic connM`sc°••
•y�:`'CTON'S�5••
•.. ..• /Ay AfG_-
Title:
Date: Z 2
USE - Project: 60-BUCODA2022-1, Activity Code: 4280
Page 2 of 2
INTERLOCAL AGREEMENT
THIS AGREEMENT, made and entered into pursuant to authority of R.C.W. 39.34.080
and in conformance with R.C.W. 43.09.210, this \ day of �' 2022, by and
between LEWIS COUNTY, Washington, a political subdivision of the State of Washington,
hereinafter referred to as the "County", and the Town of Bucoda, a municipal corporation
hereinafter referred to as the "Municipality",
WITNESSETH:
IT IS HEREBY COVENANTED AND AGREED as follows:
1. The Municipality requests that the County perform the work listed below at a time
and in a manner convenient to the County and hereby guarantees reimbursement to the County
for all work done. The County will contract all necessary labor, material, and equipment
incidental to complete chipsealing, striping, and pavement markings on sections of E 12th
Street, E 2nd Street, E 3rd Street, E 6th Street, E 7th Street, S & N Nenant Street, Perkins
Street SE, S & N River Street, Tono Road SE, and Wright Street, per the attached Estimate for
Reimbursable Work.
2. The Municipality hereby agrees to reimburse the Public Works Department of the
County for all work done, based upon the actual cost of labor, equipment rental, and materials
used, and upon administrative services associated with the maintenance work involved.
3. The Municipality certifies and warrants that it has the legal authority to accomplish
this work with its own forces at the location herein specified but, in fact has insufficient
manpower/equipment to accomplish this work.
4. It is understood and agreed that all reimbursable work as provided for hereto shall
be accomplished only and if such work does not interrupt or interfere with the County Road
Division's regular schedule, and should such reimbursable work not be accomplished prior to
December 31, 2022, any and all obligation to provide same shall terminate.
5. It is understood and agreed between the parties hereto that the Municipality
agrees to protect, defend, indemnify and hold harmless the County, its commissioners, agents,
departments and employees against any and all liabilities, claims, damages, penalties, actions,
costs and expenses (including reasonable attorney's fees) which may arise for any reason as a
result of the performance of this Agreement by the County, except insofar as any obligation or
responsibility is imposed upon the County by statute.
Page 1 of 2
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and
year first above written.
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan L. Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
B : eputy Prosecuting Attorney Lindsey . Pollock, DVM, Chair
ATTEST: Sea . Sw pe, Vice air
.0,46/ 1-7
Rieva Lester, Clerk of the Lewis F. Lee Grose, Commissioner
County Board of County Commissioners
440, 1615 .
CI• TOWN OF BUCODA
•3, SINCE �.
• ,z.
N, 1845 �;•
By: 'Wevee,J1
'•....•• Title: /6!k Date: 7 / 2. 1
USE - Project: 60-BUCODA2022-1,Activity Code:4280
Page 2 of 2
s
BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: July 19, 2022
Suggested Wording for Agenda Item: Agenda Type: Deliberation
Approving an Interlocal Agreement between Lewis County and Town of Bucoda regarding work by
county crews and authorizing signatures thereon
Contact: Josh Metcalf Phone: 2762
Department: PW - Public Works
Description:
This resolution will authorize the Board of County Commissioners (BOCC) to sign and ratify an
interlocal agreement between Lewis County and Town of Bucoda.
Approvals: Publication Requirements:
Publications:
User Status
PA's Office Pending
Additional Copies: Cover Letter To:
Tim Fife-PW, Geoff Soderquist-PW, Mike Kroll-
PW, Kevin Korpi-PW, Shayla Landon-PW