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Board Meeting Minutes 06/29/20151 BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON BOARD MEETING MINUTES June 29, 2015 The Board of County Commissioners (BOCC) for Lewis County, Washington, met in regular session on Monday, June 29, 2015, at 10:00 a.m. Commissioners Edna J. Fund, Gary Stamper, and P.W. “Bill” Schulte were in attendance. Chair Fund, called the meeting to order, determined a quorum, and proceeded with the flag salute. Commissioner Stamper moved to approve the minutes of the 10:00 a.m., Monday, June 22, 2015 Business Meeting. Commissioner Schulte seconded the motion. Motion Carried 3-0 Chair Fund stated Item 7, Resolution No. 15-198 has been removed from the BOCC agenda PUBLIC COMMENT Ron Averill, Centralia, stated the Voluntary Stewardship Program (VSP) rules are being looked at by the Department of Commerce. Initially Mr. Averill was concerned, but after further researching we found Commerce is looking at it as if the VSP program were not funded, then what would there options be. As of right now Farm Bureau is pleased with the situation. Commissioner Schulte shared his appreciation to the Farm Bureau and the Conservation District for attending the meeting Friday with the Department of Ecology (DOE). DOE is getting ready to restrict or suspend water rights on the Chehalis Basin. He stated the County, Conservation District, and the Farm Bureau need to watch this. NOTICE Commissioner Schulte moved to approve the Notice Agenda item one. Commissioner Stamper seconded the motion. 1. Notice: Pertaining to competitive bidding and dispensing with advertisement, notice of the Lewis County Vendor list and solicitation. Resolution No. 15-192 Grace Jimenez, Auditor’s Office, stated this Resolution pertains to RCW 36.04.190 which requires the Auditor’s Office to publish the existence of our vendor list twice a year and solicit for additional names for the list. This gives all of the vendors in our area equal opportunity to be included on the list if they would like to be. Motion Carried 3-0. CONSENT Commissioner Schulte moved to approve the Consent Agenda items two through six. Commissioner Stamper seconded the motion. 2 2. Resolution No. 15-193 Approval of warrants for payment. Grace Jimenez, Auditor’s Office, stated this Resolution approves 396 regular warrants for a total payment against the County in the amount of $1,394,774.54. 3. Resolution No. 15-194 Funds for the ATM machines at the Southwest Washington Fair. Michael Strozyk, Director of Central Services, stated in August of every year, the Southwest Washington Fair Office requests and receives an additional $100,000.00 in funds for restocking the ATM machines that are located at the Southwest Washington Fair during the annual fair. As a result of maintaining the ATM machines using in-house personnel, the fair receives $.75 per ATM transaction, which results in revenue of approximately $1,000.00 for the fair fund. The funds will deposited into the Southwest Washington Fair's Revenue Account at Security State Bank on or before August 14, 2015. The fund is monitored by Operations Manager Michelle Stewart of the Lewis County Treasurer's Office who works at the fair during this time period. This is an annual transfer of funds to the fair which are returned to the Treasurer's Office on or before September 30, 2015. 4. Resolution No. 15-195 Additional funds to the Southwest Washington Fair office Revolving Working Account. Michael Strozyk, Director of Central Services, stated every year the Southwest Washington Fair office requests and receives a deposit of additional funds in the amount of $1,000.00 for use in the "change drawers" at the fair office in support of advance ticket sales for the Southwest Washington Fair and associated concerts during the fair. These funds are usually deposited approximately 2 months prior to the actual fair or as tickets are scheduled to go on sale. This year, the funds are being requested as of July 1, 2015. In addition, a second transfer of funds in the amount of $25,000.00 is deposited into the revolving working account to support gate sales, parking and other change needs during the actual Southwest Washington Fair. This year, those funds are requested as of August, 14, 2015. 5. Resolution No. 15-196 Reappointment of four members to the Lewis County Solid Waste Advisory Committee (SWAC) and setting the terms thereof. Tim Elsea, Director of Public Works, stated The Lewis County SWAC has four members whose terms expired June 1, 2015. Ed Lewis, Waste Connections, Inc., representing commercial recycling; Tom Rupert, Waste Connections, Inc., representing curbside refuse collection; Bob Taylor, a volunteer with the WSU Master Recycler Composters, representing a public interest group; and Robert Wheeler, a citizen representing the Napavine area, each desire to continue serving on the SWAC for three-year terms. These appointments, if approved by the Board of County Commissioners, will expire June 1, 2018. 3 6. Resolution No. 15-197 Approve Contract Amendment “D” to the Consolidated Homeless Grant (CHG) between Washington State Department of Commerce (DOC) and Lewis County. Danette York, Director of Public Health and Social Services, stated this is amendment (D) to the CHG homeless contract is with Washington State Department of Commerce. The contract is for funding for Homeless Services in Lewis County and adds funds for the Housing and Essential Needs (HEN) portion of this grant. This contract provides funds for emergency shelter and services to families and individuals at-risk of or experiencing homelessness in Lewis County. Lewis County Social Services is the lead agency for the CHG. Lewis County contracts with local service providers to provide shelter and services to homeless and at-risk persons and families in Lewis County. 7. Resolution No. 15-198 Approve Professional Services Contract between Lewis County and Community Action Council (CAC). Motion Carried 3-0. HEARING Hearing: Approve the 2nd 2015 Budget Amendment - Resolution No. 15-199 Commissioner Fund announced the hearing and asked for a staff report. Steve Walton, Budget, stated a public hearing will be held to approve the 2nd 2015 Budget Amendment for Current Expense/General Fund and Other Funds in the amount of $1,283,139. Notice of this public hearing was published in the Chronicle on June 16th and 23rd. The amendment increases expenditures in the amount of $1,283,139 and increases revenue in the amount of $451,962 resulting in a use of reserves in the amount of $831,177. The Current Expense/General Fund portion of this Amendment includes: Revenue increase in the amount of $206,654 Expenditure increase in the amount of $245,737 Use of reserves in the amount of $39,083 Chair Fund asked if there were any questions. There were none. She closed the question and answer portion of the hearing and opened the formal hearing. Steve Walton asked that his previous comments be adopted into the record. Chair Fund asked if anyone else would like to testify, and no one responded. She closed the hearing and asked for a motion. 4 Commissioner Schulte moved to approve Resolution No. 15-199. Commissioner Stamper seconded. Resolution No. 15- 199 Lewis County 2015 Budget, emergency, and supplemental appropriations to and transfers within current expense and other funds. Motion carried 3-0. There being no further business, the BOCC’s business meeting adjourned at 10:24 a.m. on June 29, 2015. The next public meeting will be held Monday, July 6, 2015. Please note that minutes from the BOCC’s meetings are not verbatim. A recording of the meeting may be purchased at the BOCC’s Office. BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON ATTEST: Edna J. Fund, Chair Karri Muir, CMC, Clerk of the Board P.W. Bill Schulte, Vice-Chair Lewis County Commissioners Gary Stamper, Commissioner