2014-01-06 Board Meeting Minutes 1
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
BOARD MEETING MINUTES
January 6, 2014
The Board of County Commissioners for Lewis County, Washington, met in regular
session on Monday, January 6, 2014 at 10:00 a.m. Commissioners F. Lee Grose,
Edna J. Fund, and Bill Schulte were in attendance. Chairman Grose determined a
quorum, called the meeting to order and proceeded with the flag salute. Commissioner
Schulte moved to approve the minutes from the 10:00 a.m. meeting held on Monday,
December 30, 2013. Commissioner Fund seconded the motion.
Motion Carried 3-0
NOTICE
Commissioner Fund made a motion to approve the Notice Agenda items one through
three. Commissioner Schulte seconded the motion.
1. Notice: Establishment of the 2014 county road construction projects by
County Forces. Resolution No. 14-001
Tim Elsea, Director of Public Works, stated pursuant to RCW 36.77.070, “If the Board of
County Commissioners determines that any construction should be performed by County
Forces, and the estimated cost of the work exceeds ten thousand dollars, it shall cause to be
published in one issue of a newspaper of general circulation in the county, a brief description of
the work to be done and the county road engineer’s estimate of the cost thereof.” In this case,
the work to be done is the County Forces construction projects in 2014. The 2014 Annual
Construction Program was adopted by resolution 13-542 on November 18, 2013 and lists
portions of the 2014 Countywide 3R Program ($1,100,000), 2014 Countywide Misc. Safety &
Guardrail ($25,000), King Road Rehabilitation ($25,000), Davis Creek Bridge No. 18-
Turnarounds / US12 Intersections ($25,000), and Leudinghaus Bridge No. 87 ($25,000) as
County Forces construction projects with estimated costs in excess of ten thousand dollars. This
resolution satisfies the publication requirements for RCW 36.77.070. Lewis County's County
Forces limit is $1,279,120.00 for 2014.
2. Notice: Regarding the temporary closure of Sturdevant Road to all through
traffic from January 27, 2014 through February 7, 2014. Resolution No. 14-002
Tim Elsea, Director of Public Works, stated Burlington Northern Santa Fe Railway Company
needs to repair a railroad crossing located at mile post 0.386 on Sturdevant Road and will
necessitate closing the road between Bishop Road and Ribelin Road to through traffic during
the period of work. The closure will be from January 27, 2014 through February 7, 2014, starting
at 6:00 A.M. on the first day of closure and ending 6:00 P.M. on the last day of the closure.
Sturdevant Road will be open from either side up to the point of closure and there are alternate
routes around the area of closure. The Public Works Department will post the required advisory
signs on both sides of the closure, and will notify 911 Communications, the local fire department
and the School district of the closure.
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3. Request for Proposals: To complete the Floodplain Management Analysis
Report. Resolution No. 14-003
Lee Napier, Director of Community Development, stated Lewis County acting as
Fiscal Agent for the Chehalis River Basin Flood Authority, is seeking a qualified
consulting firm or team to provide professional services to complete a floodplain
management analysis report for jurisdictions in the Chehalis Basin; provide technical
assistance to explore potential local and regional cooperative efforts that allow
jurisdictions to improve local floodplain management, and work with the local
governments in the Basin to develop a strategic approach for buyouts, elevating
structures, and other techniques to address repetitive loss properties. The work in this
proposal is part of the 2013-2015 Chehalis Basin Strategy, a State of Washington effort
to reduce flood damage and enhance aquatic species in the Chehalis River Basin. For
more information, view the Ruckelshaus Center’s Chehalis Basin project site:
http://ruckelshauscenter.wsu.edu/ChehalisFlooding.htm. Proposals are due to the Clerk
of the Board on Friday January 31, 2014 no later than 9:00 am.
Motion Carried 3-0
CONSENT
Commissioner Schulte made a motion to approve the Consent Agenda items four
through twelve. Commissioner Fund seconded the motion.
4. Resolution No. 14-004 Approval of warrants and payroll for payment.
Chairman Grose stated this Resolution approves 2 special purpose warrants in the amount of
$242.52 and 371 regular warrants in the amount of $1,977,604.56 for a total payment
against the County in the amount of $1,977,847.08. This also approves 196
Payroll/Benefits warrants and 448 automatic deposits dated January 3, 2014 for a total
payment against the County in the amount of $3,405,542.98.
5. Resolution No. 14-005 Approving the County’s Simplified Indirect Cost
Allocation Plan.
Amanda Migliaccio, Financial Analysis, stated in order to satisfy Federal requirements; the
Simplified Indirect Cost Allocation Plan must be updated annually. The County’s Simplified
Indirect Cost Allocation Plan, which was approved in January 2013 and was in effect for the
2013 fiscal year, expires December 31, 2013. The rate in effect for 2013 fiscal year was
17.66%. The developed rate for 2014 fiscal year is 7.87%. The decrease in rate is due largely to
the internal service fund revenue recoveries exceeding the funds’ costs, thus reducing the
eligible indirect costs. The impact to the Indirect Cost Pool caused by each internal service fund
is listed below:
ER&R $341,462.00
Risk Management-General Liability $262,780.00
Risk Management-Unemployment $672,785.00
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Facilities $154,256.00
County Insurance $288,827.00
Information Services $39,997.00
Total Decrease/Increase to the Indirect Cost Pool $1,234,547.00
The Lewis County Auditor’s Office has prepared a new/updated plan in accordance with OMB
Circular A-87. This plan is primarily intended for use by the Lewis County Prosecutor, Clerk of
the Court and Superior Court; however, the plan includes all allowable countywide central
services costs. As a result, the developed rate of 7.87% may be applied to any Federal grant or
contract that provides for reimbursement of indirect costs.
6. Resolution No. 14-006 Approving the tax foreclosure sale date.
Rose Bowman, Treasurer, stated the Treasurer’s office will hold the real property tax
foreclosure sale on Friday January 24, 2014 at 9:00 am.
7. Resolution No. 14-007 Approving an interagency agreement with Washington
State University for the delivery of outreach education programs.
Shelia Gray, WSU Extension Director, stated this is an annual agreement with Washington
State University for County Funds in the amount of $67,914.00 to pay for WSU Extension
Services.
8. Resolution No. 14-008 Approving the purchase of a new lowboy truck chassis.
Tim Elsea, Director of Public Works, stated the Lewis County Public Works Department has
determined that one lowboy truck (A-84) in the fleet is in need of replacement. This truck was
scheduled, budgeted, and approved for replacement in 2014. Lewis County has a current
contract with Kenworth Northwest for a lowboy truck that meets our needs (resolution 13-378).
A-84 2002 Sterling lowboy truck with approximately 2,000 hours and 40,000 miles (A-84 will be
washed-down to Solid Waste as a tote truck). This resolution approves the purchase of one
2014 lowboy truck in the amount of $158,706.35.
9. Resolution No. 14-009 Approving the purchase of a new dump truck chassis.
Tim Elsea, Director of Public Works, stated the Lewis County Public Works Department has
determined that one dump truck (5-12) in the fleet is in need of replacement. This truck was
scheduled, budgeted, and approved for replacement in 2014. Lewis County has a current
contract with Kenworth Northwest for a dump truck chassis that meets our needs (resolution 13-
378). This resolution authorizes the County Engineer for Lewis County (or his designee) to sign
a contract between Kenworth Northwest and Lewis County for the purchase of one 2014 dump
truck chassis in the amount of $149,319.02.
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10. Resolution No. 14-010 Approving the purchase of one dump truck body and
snowplow.
Tim Elsea, Director of Public Works, stated this was scheduled, budgeted, and approved for
replacement in 2014. Northend Truck Equipment Inc. offers dump bodies and snowplows on
state contract (12304C) with which Lewis County has an interlocal agreement. The dump body
and snowplow will be purchased with ER&R funds.
• 5-12 2002 Sterling 12-Yd dump truck (dump body & snowplow)
11. Resolution No. 14-011 Approving Contract Amendment No. 7 with the Division
of Behavioral Health and Recovery Services for drug and alcohol treatment
and prevention services.
April Kelley, Public Health and Social Services, stated at the end of FY13, CJTA funding for
Drug Court Client Treatment had been fully expended by Eugenia Center leaving a balance of
$7,125.00 to be paid for UA testing. Lewis County Drug Court paid the expense out of Fund
110. In the meantime, a request to DBHR was submitted for an additional $7,125.00 in CJTA
funding to pay for said expenses. This amendment provides approval for that request and is to
pay for these expenses. The amendment increases the total contract allocation by $7,125.00.
Once the contract amendment is executed, funds will be transferred to Fund 110 to cover the
cost of testing Drug Court paid.
12. Resolution No. 14-012 Approving Contract Amendment No. 8 with the Division
of Behavioral Health and Recovery Services for drug and alcohol treatment
and prevention services.
April Kelley, Public Health and Social Services, Approve Contract Amendment #8
between Division of Behavioral Health and Recovery Services and Lewis County for
drug and alcohol treatment and prevention services. The Division of Alcohol and
Substance Abuse (DASA) contracts with county governments to coordinate,
subcontract, and monitor treatment and prevention programs at the local level. These
funds are the contracted with local treatment agencies to provide the services directly.
This contract amendment will increase funding to the current contract agreement. The
Period of this contract is from July 1, 2013 – June 30, 2015. The amendment start date
is January 1, 2014 and will increase the current contract by $791,831.00 to total a
maximum program agreement amount of $2,772,216.00. Approve resolution between
the Division of Behavioral Health and Recovery Services and Lewis County. The
biennial contract amount will not match the 2013 and 2014 budgeted amount due to the
contract being for a two year period that does not run concurrently with the county fiscal
year.
Motion carried 3-0
Hearing
Chairman Grose announced the hearing and went over the procedures. He asked staff
for a report.
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Larry Unzelman, Real-estate Service Manager, stated In the matter of: A
nonexclusive Franchise to Kenneth ES Barnes to construct, operate and maintain water
system facilities in Lewis County road rights of way; and setting forth conditions
accompanying a grant of nonexclusive franchise; and providing for county
administration and regulation of the nonexclusive franchise Kenneth ES Barnes owns a
small public water system in Mineral. The system occupies portions of Lincoln Avenue,
Front Street, and an alley. Mr. Barnes has made application for a franchise authorizing
use of these rights of way and has signed a franchise with a five year term. Resolution
13-551 set a hearing date for January 6, 2014 to consider the matter and call for notice
and publication as required by RCW 36.55.040. Since that time required postings and
publications have occurred. Once signed by the County, the franchise will authorize Mr.
Barnes to construct, operate and maintain water system facilities on the specified
county road rights of way.
Chairman Grose asked if anyone would like to speak. There were none. He closed the
question and answer period and opened the formal hearing
Larry Unzelman asked that his previous comments be adopted into the record.
Chairman Grose asked if anyone would like to speak. There were none. He closed the
formal hearing and asked for a motion.
Commissioner Fund moved to approve Resolution No. 14-013. Commissioner
Schulte seconded the motion.
Resolution No. 14-013 In the Matter of a Non-exclusive Franchise to Kenneth E S
Barnes to Construct, Operate, and Maintain Water System Facilities in Lewis
County Rights-Of-Way; and Setting Forth Conditions Accompanying a Grant of
Non-Exclusive Franchise; and Providing for County Administration and
Regulation of the Non-Exclusive Franchise.
Motion Carried 3-0
There being no further business, the Commissioners’ public meeting adjourned at 10:18
a.m. on January 6, 2014. The next public meeting will be held Monday, January 13,
2014.
Please note that minutes from the Board of County Commissioners’ meetings are not
verbatim. A recording of the meeting may be purchased at the Commissioners’ office.
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BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
ATTEST: F. Lee Grose, Chairman
Karri Muir, CMC, Clerk of the Board Edna J. Fund, Commissioner
Lewis County Commissioners
P.W. Schulte, Commissioner