2014-03-10 Board Meeting Minutes 1
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
BOARD MEETING MINUTES
March 10, 2014
The Board of County Commissioners for Lewis County, Washington, met in regular session
on Monday, March 10, 2014, at 10:00 a.m.. Commissioners Edna J. Fund and Bill
Schulte were in attendance. Commissioner F. Lee Grose was absent. Commissioner
Fund determined a quorum, called the meeting to order and proceeded with the flag salute.
Commissioner Schulte moved to approve the minutes from the 10:00 a.m. meeting held
on Monday, March 3, 2014. Commissioner Fund seconded the motion.
Motion Carried 2-0
NOTICE
Commissioner Schulte made a motion to approve the Notice Agenda item one.
Commissioner Fund seconded the motion.
1. Notice of Hearing: Amending the 2014 Annual Construction Program and Six-
Year Transportation Improvement Program (TIP). Hearing will be held on or
after 10:00 am on Monday, March 24, 2014. Resolution No. 14-086
Tim Elsea, Director of Public Works, stated this is a notice that we are going to amend
the TIP to increase the funding for the Bishop Road Improvement Project and the Skate
Creek Road Project. Neither of the projects has increased in scope. They need an
increase in budgeting due to project cost increases.
Motion Carried 2-0
CONSENT
Commissioner Schulte made a motion to approve the Consent Agenda items two through
ten. Commissioner Fund seconded the motion.
2. Resolution No. 14-087 Approval of warrants and payroll for payment.
Commissioner Schulte stated this Resolution approves 306 regular warrants be approved
for a total payment against the County in the amount of $998,830.87. This also approves
192 Payroll/Benefits warrants and 449 automatic deposits dated March 5, 2014 is approved
for a total payment against the County in the amount of $3,331,032.01.
3. Resolution No. 14-088 Establishing the Vader Water System Utility Fund No.
420.
Suzette Smith, Auditors Office, stated Lewis County Superior Court order No. 10-2-
01449-5 approved the transfer agreement and directed the transfer of title to the Water
System from the City of Vader to Lewis County. Section 10 of the Addendum to Extend the
Closing Date set the effective date of the transfer as midnight on April 30, 2014. This
2
resolution will establish the Vader Water System Utility Fund 420, a Proprietary Enterprise
fund type, within Lewis County Government.
4. Resolution No. 14-089 Approving an inter-local agreement between Lewis
County Fire District No. 1 (Onalaska) for radio repair and maintenance
services.
Doug Carey, Facilities Manager, stated this agreement will allow for our Radio Services
Division to provide radio repair and maintenance services to Fire District #1 (Onalaska) on
an “as needed” basis. In exchange for this service, Fire District #1 agrees to the following
services and rate structure.
5. Resolution No. 14-090 Approving a professional service agreement with
French & Associates, LTD.
Lee Napier, Director of Community Development, stated French & Associates were
selected by the Chehalis River Basin Flood Authority (Flood Authority) as the consultant to
provide professional services to com plete a floodplain management analysis report for
jurisdictions in the Chehalis River Basin (Basin). The objective of the project is to identify
ways to improve floodplain management programs. Improved programs can result in
reduced flood issues, lower flood insurance premiums, reduction in damage to repetitively
flooded properties and protection of the natural floodplain function in the Basin. The Flood
Authority discussed and approved the scope of work provided to them during their February
20th meeting. At their request, Lewis County, acting as the fiscal agent, will prepare,
execute and manage this contract.
6. Resolution No. 14-091 Approving a Collective Bargaining Agreement with the
Teamsters Union representing the Sheriff’s Office Correction Sergeants.
Daleyn Coleman, Human Resources, stated the contract will be a two-year agreement
dating from 01/01/2014 to 12/31/2015. For the duration of the contract, the Employer
Health and Welfare percentages were left unchanged –the employer contribution for 2014 is
$1312.66. There is a 3% COLA on base wage for the year 2014 retroactive to January 1,
2014, and a 2% COLA on base wage for 2015. The contract now includes the position of
Corrections Lieutenant, formerly a non-represented position. Employer assignment of
supervisory personnel to conduct internal investigations was clarified. Firearms Instructor
and FTO Supervisor were moved from an hourly stipend to monthly stipend. The group has
access to a VEBA plan and basic housekeeping procedures were not listed as changes.
These types of items generally are spelling errors, grammatical errors, seniority, and other
items of similar nature.
7. Resolution No. 14-092 Bid award for the surplus timber on county-owned right
of way near Randle, WA.
Tim Elsea, Director of Public Works, stated Resolution 14-024 called for sealed bids on
surplus timber on County-owned property located at 8911 U.S. Highway 12 near Randle,
3
WA, to be opened on February 25, 2014. Six bids were received and the high bidder is
Double Mountain Development in the amount of $52,252.00, which is above the minimum
bid amount. Double Mountain Development has agreed to obtain any necessary permits
and furnish the County a certificate of insurance of not less than $1,000,000.00.The
resolution accepts the bid, and directs the Public Works Department to accept the
$52,252.00 payment from Double Mountain Development, then issue a bill of sale.
8. Resolution No. 14-093 Preserving rights to Lewis County for Mickelsen
Parkway right of way.
Tim Elsea, Director of Public Works, Mickelsen Land & Timber and Mickelsen Properties
conveyed right of way to Lewis County for Mickelsen Parkway by deeds and easements
dated March 12, 2009. These documents contained provisions wherein the granted property
would revert to the owners if road construction did not commence within 5 years of the date
of execution of the documents and were not completed within 3 years after commencement
of construction. No road construction has occurred and the owners now desire to preserve
the rights granted by extending the period of time for commencement of road construction
and have signed a document that would preserve the granted rights by extending the period
for commencement of road construction for one additional year from the date of this
resolution.
9. Resolution No. 14-094 Approving a local agency agreement and federal aid
prospectus with the Washington State Department of Transportation for the
Bishop Road Improvement projects.
Tim Elsea, Director of Public Works, stated this project is listed as prioroity number 9 in
Lewis County’s 2014-2019 Six-year Transportation Improvement Program. The project is
funded through the Surface Transportation Program at 86.5% or $692,000.00 with a 13.5%
matching requirement from the County at $108,000.00. This funding allocation was
approved the the Transportation Strategy Council Board and entered into the meeting
record on February 19, 2013. Approval of this Resolution will authorize the Chairman of the
Board of County Commissioner to sign a Local Agency Agreement and Project Prospectus
for reimbursement of construction expenses for this federally funded project.
10. Resolution No. 14-095 Approving contracts with ESD 113, Community Allied
Behavioral Health, Fresh Start, and the Eugenia Center.
Danette York, Director of Health and Social Services, stated this Resolution approves
contracts between Lewis County and ESD113, Community Allied Behavioral Health, Fresh
Start, and Eugenia Center. The purpose of these contracts is to make funding available to
chemical dependency treatment providers in the local community for services to be
delivered to low income families in Lewis County. The Division of Behavior Health and
Recovery Services contracts with county governments to coordinate, subcontract, and
monitor treatment programs at the local level. Lewis County contracts with qualified
community service providers for these services under the Division of Behavior Health and
Recovery Services implementation guidelines and certification. The total amount of the
4
contract is $527,954.00 that will be subcontracted out. These contracts are for the time
period of July 1, 2013 through June 30, 2014.
Motion Carried 2-0
Hearing
Commissioner Fund announced the hearing and went over the procedures. She asked
staff for a report.
Becky Sisson, Budget Office, stated she was requesting approval of the 1st 2014 Budget
Amendment-Resolution 14-096. Notice of this Public Hearing was published in the East
County Journal on February 26th and March 5th. The following is a summary of the
changes affected by this budget amendment resolution.
$50,191 for sick and vacation payouts
$110,925 in salaries and benefits
$147,263 for adjustments to grants and contracts
$280,100 for capital projects
$273,560 for the new Vader Water System Utility Fund 420
$875,000 for the purchase of wetland mitigation credits
$150,000 for unemployment and other insurance claims
$52,290 for professional services, training, travel, Interfund professional services and other
miscellaneous expenditures
$93,759 in transfers out from Current Expense to other funds
I will provide the total change of the amendment and that portion that only affects the
Current Expense Fund, which is the county operating fund. A more detailed description of
each line item is available at the front of the room. The total budget amendment for all funds
was noticed as:
Revenue Increase $309,373
Expenditure Increase $952,108
Decrease in Fund Balance $(642,735)
Changes since the noticed amount resulted in a total increase in expenditures of
$1,080,980 and an increase of $110,840 in revenue.
The new total of this budget amendment for all funds is:
Revenue Increase $420,213
Expenditure Increase $2,033,088
Decrease in Fund Balance $(1,612,875)
The Current Expense portion of this amendment is:
Revenue Increase of $13,000
Expenditure Increase of $223,235
Decrease in Fund Balance $(210,235)
Commissioner Fund asked if anyone would like to speak and there were none. She closed
the question-and-answer period and opened the formal hearing
5
Becky Sisson asked that her previous comments be adopted into the record.
Commissioner Fund asked if anyone would like to speak and there were none. She closed
the formal hearing and asked for a motion.
Commissioner Schulte moved to approve Resolution No. 14-096. Commissioner Fund
seconded the motion.
Resolution No. 14-096 Lewis County 2014 Budget, Emergency and Supplemental
Appropriations to and Transfers within Current Expense and Other Funds.
Motion Carried 2-0
There being no further business, the Commissioners’ public meeting adjourned at 10:19
a.m. on March 10, 2014. The next public meeting will be held Monday, March 17, 2014.
Please note that minutes from the Board of County Commissioners’ meetings are not
verbatim. A recording of the meeting may be purchased at the Commissioners’ office.
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
ATTEST: F. Lee Grose, Chairman
Karri Muir, CMC, Clerk of the Board Edna J. Fund, Commissioner
Lewis County Commissioners
P.W. Schulte, Commissioner