2014-04-14 Board Meeting Minutes1
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
BOARD MEETING MINUTES
April 14, 2014
The Board of County Commissioners for Lewis County, Washington, met in regular
session on Monday, April 14, 2014, at 10:00 a.m. Commissioners F. Lee Grose, Edna
J. Fund, and Bill Schulte were in attendance. Chairman Grose determined a quorum,
called the meeting to order and proceeded with the flag salute. Commissioner Schulte
moved to approve the minutes from the 10:00 a.m. meeting held on Monday, April 7,
2014. Commissioner Fund seconded the motion.
Motion Carried 3-0
PROCLAMATION
Commissioner Fund made a motion to approve the Proclamation Agenda item one.
Commissioner Schulte seconded the motion. Commissioner Fund read the
Proclamation into the record.
1. Proclamation: Proclaiming April 13-19, 2014 as National Public Safety
Telecommunications Week in Lewis County.
Craig Larson, 911 Manager, stated Lewis County 911 has answered the call from
Lewis County Citizens around 156,000 times in the last year and we look forward to
continuing to do that with the same level of professionalism and compassion. He
appreciates the support the department has from this board.
Motion Carried 3-0
NOTICE
Commissioner Schulte made a motion to approve the Notice Agenda items two
through four. Commissioner Fund seconded the motion.
2. Call for Bids: For the 2014 Countywide Base Stabilization Project. Bids are due
to the Clerk of the Board on or before 11:00 a.m., on May 6, 2014. Resolution
No. 14- 118
Tim Fife, Public Works, stated this contract will allow Lewis County to improve 3.41
miles of Pe Ell McDonald Road (MP 2.94 to MP 6.35) by pulverization and cement
stabilization, and other work, all in accordance with the Contract Provisions and the
Standard Specifications. The 2014 Countywide Base Stabilization Project, CRP 2168A
is listed as #3 on Lewis County's previously adopted amended 2014-2019 Six-Year
Transportation Improvement Program. Sealed bids for the 2014 Countywide Base
Stabilization Project, CRP 2168A shall be submitted to the Clerk of the Board of Lewis
County Commissioners (351 N.W. North Street, Room 210, CMS-01, Chehalis,
2
Washington 98532), by or before 11:00 a.m. on Tuesday, May 6, 2014 and will be
opened on or after 11:30 a.m. on May 6, 2014. Bids submitted after 11:00 a.m. will not
be considered for this project. Contract documents will be available for viewing on Lewis
County’s website after the successful execution of the Bid Call.
3. Call for Bids: For the Leudinghaus Bridge No. 87 (Mays Bridge) Project. Bids
are due to the Clerk of the Board on or before 11:00 a.m., May 6, 2014.
Resolution No. 14-119
Tim Fife, Public Works, stated this contract will allow Lewis County to replace
Leudinghaus Bridge No. 87, which was destroyed during the 2007 flood, These
improvements will include constructing a 200-foot steel through-truss bridge, structural
earth walls, clearing and grubbing, excavation, asphalt concrete pavement, installing
beam guardrail, installing a three sided culvert, placing rip rap, constructing storm water
facilities, and other work, all in accordance with the Contract Provisions and the
Standard Specifications. The Leudinghaus Bridge No. 87 (Mays Bridge) Project, CRP
2123, FEMA P.W. 110 is listed as #8 on Lewis County's previously adopted amended
2014-2019 Six-Year Transportation Improvement Program.
4. Notice: Publication of the 2014 County Forces road construction projects and
costs. Resolution No. 14-120
Tim Fife, Public Works, stated Pursuant to RCW 36.77.070, the Board of County
Commissioners is required to publish in a newspaper of general circulation, a brief
description of the work, together with an accurate statement of the true and complete
cost of construction projects completed by County Forces in 2013, where the cost of the
work exceeds $10,000. Construction by County Forces is defined in WAC 136-18-020
as construction work performed by personnel carried on the county payroll using county
owned, leased or rented equipment. Publication of the executed resolution in the East
County Journal on April 16, 2014 will fulfill the requirements of RCW 36.77.070.
5. Notice of Hearing: To receive citizens’ views on community development and
housing needs and to receive comments on proposed projects under
consideration for the Community Development Block Grant (CDBG) funding.
Resolution No. 14-121
Danette York, Director of Health and Social Services, stated Lewis County will be
the recipient and fiscal agent for the Community Development Block Grant (CDBG)
through a contract with the Department of Commerce. We will then subcontract with the
Community Action Council (CAC) of Lewis, Mason, and Thurston Counties to complete
the scope of work. Approximately $98,945 will be allocated to the communities of
Mason and Lewis Counties and we would retain $3000 to cover administrative costs. A
Public Hearing will be held on April 28, 2014 for the purpose of reviewing community
development and housing needs, informing citizens of the availability of funds and
3
eligible uses of the state CDBG and receiving comments on proposed activities,
particularly from lower income persons residing in the Lewis County area.
Motion Carried 3-0
CONSENT
Commissioner Fund made a motion to approve the Consent Agenda items six and
seven. Commissioner Schulte seconded the motion.
6. Resolution No. 14-122 Approval of warrants for payment.
Chairman Grose stated this Resolution approves 219 regular warrants for a total
payment against the County in the amount of $485,105.09.
7. Resolution No. 14-123 Appointing a member to the CD-MH-TC Sales Tax
Advisory Board.
Danette York, Director of Health and Social Services, stated during the February 4,
2014 meeting the Sales Tax Advisory Board members voted unanimously to
recommend that the Board of County Commissioners appoint Brett Mitchell, Executive
Director of Reliable Enterprises, as the alternate representative of the Affordable
Housing Network on the board until September 30, 2016. Brett will serve as alternate to
Ruth Gutierrez who is the appointed Affordable Housing Network representative.
Motion Carried 3-0
There being no further business, the Commissioners’ public meeting adjourned at 10:14
a.m. on April 14, 2014. The next public meeting will be held Monday, April 21, 2014.
Please note that minutes from the Board of County Commissioners’ meetings are not
verbatim. A recording of the meeting may be purchased at the Commissioners’ office.
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
ATTEST: F. Lee Grose, Chairman
Karri Muir, CMC, Clerk of the Board Edna J. Fund, Commissioner
Lewis County Commissioners
P.W. Schulte, Commissioner