2014-06-23 Board Meeting Minutes1
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
BOARD MEETING MINUTES
June 23, 2014
The Board of County Commissioners for Lewis County, Washington, met in regular
session on Monday, June 23, 2014, at 10:00 a.m. Commissioners Edna J. Fund and
P.W. “Bill” Schulte were in attendance. Commissioner Grose was absent.
Commissioner Fund determined a quorum, called the meeting to order and proceeded
with the flag salute. Commissioner Schulte moved to approve the minutes from the
10:00 a.m. meeting held on Monday, June 16, 2014. Commissioner Fund seconded
the motion.
Motion Carried 2-0
PUBLIC COMMENT
Andy Skinner, Lewis County Historical Museum, stated on Friday, June 20, 2014,
the Lewis County Courthouse was placed on the Washington State Register of Historic
Places. Mr. Skinner presented a plaque and certificate to the commissioners. The
nomination has been to the national board.
NOTICE
Commissioner Schulte made a motion to approve the Notice Agenda item one.
Commissioner Fund seconded the motion.
1. Notice: Pertaining to competitive bidding and dispensing with advertisement
and notice of the Lewis County Vendor list and solicitation. Resolution No.
14-187
Amanda Migliaccio, Auditor’s Office, stated this Resolution is for the competitive
bidding dispensing with advertisement and formal sealed bidding with respect to
purchases and leases under $25,000 & Notice of Lewis County Vendor List &
Solicitation. The Lewis County Vendor List is available in the Auditor’s office as well as
on the website. Applications can be submitted any time.
Motion Carried 2-0
CONSENT
Commissioner Schulte made a motion to approve the Consent Agenda items two
through five. Commissioner Fund seconded the motion.
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2. Resolution No. 14-188 Approval of warrants and payroll for payment.
Commissioner Fund stated this Resolution approves 233 regular warrants for a total
payment against the County in the amount of $862,459.12. This also approves 236
Payroll/Benefits warrants dated June 20, 2014 for a total payment against the County in
the amount of $215,606.00.
3. Resolution No. 14-189 Appointment of the Budget Administrator.
Archie Smith, Human Resources Administrator, Steve W alton was a unanimous
decision for the Budget Administrator position. This Resolution approves the contract
agreement between Lewis County and Mr. Walton. Mr. Walton’s start date will be July 1,
2014.
4. Resolution No. 14-190 Approving additional funds to the Southwest
Washington Fair Office Revolving Working Account.
Michael Strozyk, Director of Central Services, stated a Resolution to authorize the
transfer of additional funds to the Southwest Washington Fair’s Revolving Account, one
in the amount of $1,000.00 and a second transfer in the amount of $25,000.00 for use
during the annual Southwest Washington Fair. Every year, the Southwest Washington
Fair Office requests and receives a deposit of additional funds in the amount of
$1,000.00 for use in the change drawers at the fair office in support of advance ticket
sales for the Southwest Washington Fair and associated concerts during the fair. These
funds are usually deposited approximately two months prior to the actual fair or as
tickets are scheduled to go on sale. This year, the funds are being requested as of July
1, 2014. In addition, a second transfer of funds in the amount of $25,000.00 is
deposited into the revolving working account to support gate sales, parking and other
change needs during the actual Southwest Washington Fair. This year, those funds are
requested as of August 4, 2014. All the above funds are to be deposited into the
Southwest Washington Fair’s Revenue Account at Security State Bank which is
monitored by Operations Manager Michelle Stewart of the Lewis County Treasurer’s
Office who works at the fair during this time period. This is an annual transfer of funds to
the fair which are returned to the Treasurer’s Office on or before September 30, 2014.
5. Resolution No. 14-191 Approving funds for the ATM machines at the
Southwest Washington Fair.
Michael Strozyk, Director of Central Services, stated in August of every year, the
Southwest Washington Fair Office requests and receives an additional $100,000.00 in
funds for restocking the ATM machines that are located at the Southwest Washington
Fair during the annual fair. As a result of maintaining the ATM machines, the fair
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receives $.75 per ATM transaction, which results in a revenue of approximately
$1,000.00 for the fair fund. The funds are deposited into the Southwest Washington
Fair’s Revenue Account at Security State Bank on or before August 8, 2014. The fund is
monitored by Operations Manager Michelle Stewart of the Lewis County Treasurer’s
Office who works at the fair during this time period. This is an annual transfer of funds to
the fair which are returned to the Treasurer’s Office on or before August 31, 2014.
6. Resolution No. 14-192 Bid award for the Health Building Floors 2 and 3
Painting project.
Michael Strozyk, Director of Central Services, stated the Health Building has been
identified in the Lewis County Capital Facilities Plan for replacement. With this
designation, regular maintenance activities have been deferred for several years. As
this replacement is not scheduled to begin until fiscally prudent, several deferred
maintenance items were identified to be addressed in 2014. Painting on the 2nd and
3rd floors is one of those items. The Facilities Division solicited bids for this project and
received one response from Kast Painting and Light Construction. Their bid of $79,165
appears reasonable and includes wall cleaning, repairs to water damage on walls and
ceilings, ceiling painting, low or no VOC wall paint, restoration and painting of built in
cabinetry, repair and painting of both stairwells and epoxy coating on east stairs. Also,
the large amount of trim in the building will be painted as well. Project has been
delayed until warmer weather due to the nature of the construction. The concrete
exterior walls do not hold paint well in colder weather. Now that weather is warmer,
there should be no issue with painting these surfaces. It is recommended that the
BOCC accept the bid from Kast Painting and Light Construction Inc. for the Health
Building Floors 2 & 3 Painting Project.
7. Resolution No. 14-193 Approving Amendment No. 2 to the Office of Financial
Management (OFM) Interagency Agreement No. K1097 for additional funds for
the Airport Levee Project.
Tim Elsea, Director of Public Works, stated this Resolution approves Amendment No.
2 to the Washington State Office of Financial Management (OFM) Interagency
Agreement No. K1097 for additional funds for the Airport Levee Project. OFM has
approved additional funding in the amount of $109,192.00 for the Airport Levee project.
The Chehalis River Basin Flood Authority (Flood Authority), which Lewis County is a
founding member, unanimously supported the Airport Levee Improvement Project
(Airport Levee) for this OFM funding opportunity at their special teleconference meeting
on July 13, 2012. OFM approved this request and obligated $1,239,829.00 with 0%
match for the Airport Levee Improvement Project. Lewis County is the Lead Agency for
the Airport Levee Project. The proposed Resolution will allow Lewis County to approve
Amendment No. 2 from OFM which will increase funding for the Airport Levee project by
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$109,192.00. The County shall provide services and staff, and otherwise do all things
necessary for or incidental to the performance of work, described as expanding the
inside width of the existing levee without increasing levee elevation or causing any
measurable adverse impact or effect to complete Phase I of the Airport Levee project.
8. Resolution No. 14-194 Approving a task assignment pursuant to Inter-local
Agreement No. 05-200 with Tacoma Power regarding work by county crews.
Tim Elsea, Director of Public Works, stated approving a task assignment pursuant to
Inter-local Agreement 05-200 between Lewis County and Tacoma Power regarding
work by county crews. Pursuant to authority of RCW 39.34.080, in conformance with
RCW 43.09.210, and pursuant to the Inter-local Agreement dated July 18, 2005
(Resolution 05-200), this resolution will allow the BOCC to sign and ratify Task
Assignment #2014-01 that allows Lewis County crews to perform work for Tacoma
Power. Tacoma Power has requested that Lewis County crews complete one
application of chipseal on the Haul Road (9,867 sq. yd.), Gus Backstrom Park (2,201
sq. yd.), and Mossyrock Park (6,000 sq. yd.) at an estimated cost of $49,686.39, which
includes labor, materials, and equipment, plus an administrative fee of $2,484.32, for a
total of $52,170.71.
9. Resolution No. 14-195 Bid award for the Skate Creek Road S. MP 0.53 Bridge
No. 12 Scour Mitigation Project.
Tim Elsea, Director of Public Works, stated this resolution will award the Skate Creek
Road S. MP 0.53 Bridge No. 12 Scour Mitigation project, CRP 2159B to the lowest
responsible bidder, Weber Construction, Inc. who provided the bid of $386,609.00. The
Engineer's Estimate for this project was $388,090.00. The lowest responsive bid is
below the Engineer's Estimate. Public Works staff recommends acceptance of the low
bid provided by Weber Construction, Inc.
Motion carried 2-0
There being no further business, the Commissioners’ public meeting adjourned at 10:17
am on June 23, 2014. The next public meeting will be held Monday, June 30, 2014.
Please note that minutes from the Board of County Commissioners’ meetings are not
verbatim. A recording of the meeting may be purchased at the Commissioners’ office.
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BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
ATTEST: F. Lee Grose, Chairman
Karri Muir, CMC, Clerk of the Board Edna J. Fund, Commissioner
Lewis County Commissioners
P.W. Schulte, Commissioner