2014-12-22 Board Meeting Minutes1
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
BOARD MEETING MINUTES
December 22, 2014
The Board of County Commissioners (BOCC) for Lewis County, Washington, met in
regular session on Monday, December 22, 2014, at 10:00 a.m. Commissioners
F. Lee Grose, P. W. “Bill” Schulte, and Edna J. Fund were in attendance. Chairman
Grose determined a quorum, called the meeting to order and proceeded with the flag
salute. Commissioner Fund moved to approve the minutes from the 10:00 a.m.
meeting held on Monday, December 15, 2014. Commissioner Schulte seconded the
motion.
Motion Carried 3-0
PUBLIC COMMENT
Ron Averill, Lewis County Farm Bureau, discussed a meeting he had on Friday
regarding the Willipa Trails.
Meilee Anderson, Mineral, spoke in support of Visit Rainier and asked the County
Commissioners to continue to participate in this regional program.
April Doolittle, Morton, spoke in support of Visit Rainer and asked the BOCC to
consider funding Visit Rainer.
NOTICE
Commissioner Schulte made a motion to approve the Notice Agenda items one
and two. Commissioner Fund seconded the motion.
1. Call for Bids: for the purchase of five (5) retrofitted cargo containers for the
Solid Waste Division of Public Works. Bids are due to the Clerk of the Board of
County Commissioners on or before 11:00 a.m., Tuesday January 20, 2015.
Resolution No. 14-336
Tim Elsea, Director of Public Works, stated Solid Waste’s used waste oil collection
system needs to comply with Washington State Senate Bill 6501, passed in 2014 and
signed by the Governor on March 31, 2014. This bill requires local governments to have
best management practices in place to prevent polychlorinated biphenyl (PCB) or other
types of contamination in used oil collection sites. This contract is for the purchase of
five (5) retrofitted cargo containers. The company awarded the contract will retrofit the
containers according to specifications as described in the Request for Sealed Bid. A
dual-tank used waste oil collection system will be enclosed in each container; therefore,
the specifications allow for the prevention of spills and creation of a ventilation system.
All cargo containers will be located at remote collection sites, which will allow for easy
mobility when and if the oil tank systems need to be relocated.
2
2. Notice of Hearing: Regarding a non-exclusive franchise to Hampton Lumber
Mills, Washington, Inc., to construct, operate and maintain stormwater
facilities within Klasey Road right of way in Lewis County, WA. Hearing will be
held on or after 10:00 a.m., on Monday, January 12, 2015. Resolution No. 14-
337
Tim Elsea, Director of Public Works, stated this resolution sets January 12, 2015 as
the date for hearing on the matter of granting a franchise to Hampton Lumber Mills,
Washington, Inc. Lewis County Code 12.20 and RCW 36.55 require that all utility
installations on county road rights of way be authorized by a franchise from the County.
Motion Carried 3-0
CONSENT
Commissioner Schulte moved to seperate consent item number three from the rest of
the consent items and consider it seperately. The BOCC agree to discuss seperately.
Commissioner Fund made a motion to approve the Consent Agenda items four
through sixteen. Commissioner Schulte seconded the motion.
4. Resolution No. 14-339 Approval of warrants and payroll for payment.
Chairman Grose stated this Resolution approves 309 regular warrants for a total
payment against the County in the amount of $628,922.83. This also approves 237
payroll warrants dated December 19, 2014 for a total payment against the County in the
amount of $219,993.00.
5. Resolution No. 14-340 Election of the 2015 Board of County Commissioners
Chair and Vice-Chair.
Chairman Grose stated this resolution will appoint Edna J. Fund as Chair and P.W. Bill
Schulte as Vice-Chair for the 2015 calendar year.
6. Resolution No. 14-341 Approving a mileage rate change for Lewis County.
Chairman Grose stated the mileage rate paid to employees for using personal vehicles
is changing to $0.575 effective January 1, 2015, due to the update by the Internal
Revenue Service.
7. Resolution No. 14-342 Election to receive Secure Rural Schools and
Community Self Determination Funding allocation of Title II and Title III funds
for Federal fiscal year 2014.
Chairman Grose stated the resolution allows for the allocation and use of funds for
Title II and Title III for the Secure Rural Schools and Community Self Determination
Funding. Congress did not reauthorize the Secure Rural Schools, which will be taken up
3
by Congress in 2015. The county must elect to either receive the SRS funding or return
to 25% of actual receipts from the forest, with notification to the Governor’s Office. The
county must also elect to allocate from 15 to 20% of the full county payment to Title II
(RAC approved projects) and Title III (specific county approve projects) with no more
than 7% allocated to Title III and with notification to the Governor’s Office. The County
will not participate in Title III.
8. Resolution No. 14-343 Approving a grant/loan agreement between Lewis
County and the City of Chehalis to accept funding under RCW 82.14.340
“Distressed Counties Fund” for economic development and public facilities
for the Arkansas Way Extension project.
Matt Matayoshi, EDC, stated this is a .09 application with the City of Chehalis for an
extension of Arkansas Way that will open up 19 acres for development. They are
requesting $842,000 part loan and part grant.
9. Resolution No. 14-344 Approving a grant agreement between Lewis County
and the Tacoma Rail Working Group to accept funding under RCW 82.14.340
“Distressed Counties Fund” for economic development and public facilities.
Matt Matayoshi, EDC, stated this is a .09 application with the Tacoma Rail Working
Group for a feasibility planning grant to look at acquiring Tacoma Rail Facilities.
Commissioner Schulte stated this is one of three different groups that are putting
money into this feasibility study. It is a back-up. We have been waiting a year for an
answer on a federal grant for this. If it does not come in or come in on time, then we
have this back-up plan to be able to pay for this feasibility study.
10. Resolution No. 14-345 Approving a grant agreement between Lewis County
and the Economic Development Council to accept funding under RCW
82.14.340 “Distressed Counties Fund” for economic development and public
facilities.
Matt Matayoshi, EDC, stated this is an application from the EDC to do extensive
marketing in 2015 and to also do a strategic plan for the organization to move forward
as we look at ways to more effectively retain, expand, and recruit business to Lewis
County.
11. Resolution No. 14-346 Appointment of a member to the Lewis County Planning
Commission.
Lee Napier, Director of Community Development, stated the Lewis County Planning
Commission is comprised of seven volunteers who review proposed comprehensive
plans and land use regulations on behalf of the citizens of Lewis County. The Planning
Commission conducts public hearings concerning land use and zoning issues and
makes recommendations to the BOCC about how these land use issues should be
4
resolved. This is a request to consider appointing Leslie Myer, Centralia, to a position
previously held by Arny Davis.
12. Resolution No. 14-347 Approving contract Amendment “B” to the
Consolidated Homeless Grant (CHG) between Washinton State Department of
Commerce (DOC) and Lewis County.
April Kelley, Social Services Manager, stated this provides funds for emergency
shelter and services to families and individuals at-risk of or experiencing homelessness
in Lewis County. Lewis County Social Services is the lead agency for the CHG. This is a
grant which Lewis County contracts with local service providers to provide shelter and
services to homeless and at-risk persons and families in Lewis County.
13. Resolution No. 14-348 Proposing a vacation of an unused portion of Highway
603 right of way, Chehalis, WA.
Tim Elsea, Director of Public Works, stated the attached resolution would instruct the
County Engineer to examine an unused portion of Highway 603 right of way, Chehalis,
and report his findings regarding a request for the vacation of the right of way.
The property owners abutting the unused portion of Highway 603 right of way have
requested that the County vacate a portion of the right of way. Any and all interests
other than the requesting parties will be evaluated as part of the Engineer’s Report. The
requesting parties have deposited a check to cover administrative and publication costs
of the vacation, nonrefundable once this resolution is signed, regardless of the findings
and recommendations of the Engineer. Passing this resolution would instruct the
Engineer to examine the road, evaluate the request, and file an Engineer’s Report, as
required by RCW 36.87.010 and LCC 12.15. A copy of the request from the property
owner is attached.
14. Resolution No. 14-349 Proposing the sale of various tax title properties.
Tim Elsea, Director of Public Works, stated the attached resolution would direct the
County Treasurer to offer the various tax title properties for sale to the highest and best
bidder by public auction. This resolution proposes sale of tax title properties that were
conveyed to Lewis County by the County Treasurer following an unsuccessful attempt
to sell the properties at public auction. No specific use has been made of the properties
by the County in the past nor is any use foreseen in the future. The Public Works
Department is recommending once again offering the list of tax title properties for sale
by public auction. The attached resolution would direct the County Treasurer to include
the list of properties in the next tax sale.
Dianne Dorey, Lewis County Assessor, commented on the tax title properties.
15. Resolution No. 14-350 Intiating County Road Projects and assigning County
Road Project (CRP) numbers.
5
Tim Elsea, Director of Public Works, stated the resolution would establish County
Road Project (CRP) numbers that authorize the preliminary engineering, right of way
purchase, and construction of projects as part of the 2015 Annual Construction Program
(ACP).
Pursuant to RCW 36.75.050, the BOCC shall by resolution, and not otherwise, order the
survey, establishment, construction, alteration, or improvement of county roads and
bridges; the county road engineer shall prepare all necessary maps, plans, and
specifications; therefore, showing the right of way widths, the alignments, gradients, and
standards of construction. All county road projects scheduled for design and/or
construction in 2015 have been adopted as part of the 2015 Annual Construction
Program (ACP) and 2015-2020 Six-Year Transportation Improvement Program (TIP),
by Resolution 14-306 on November 17, 2014. The 2015 ACP represents the first year of
the 2015-2020 TIP. The signing of the attached resolution will establish official CRP
numbers and authorize the preliminary engineering, right of way, and construction
improvements for the 2015 Countywide 3R Program, 2015 County Safety Program, and
2015 Misc. Safety and Guardrail projects. The CRP number will follow the project
through completion.
16. Resolution No. 14-351 Rejecting all bids for the Solid Waste Tipping Floor
Scale Project.
Tim Elsea, Director of Public Works, stated Lewis County issued a call for bids for the
Solid Waste Tipping Floor Scale Project by Resolution 14-300 on November 17, 2014.
Two (2) bids were received and opened on December 16, 2014. Public Works follows
the WSDOT 2014 Standard Specifications for our projects. Chapter 1-02 covers bid
procedures and conditions. One of the bids received was not properly executed and is
required by Chapter 1-02.13(f) to be declared irregular and rejected. The other bid was
also irregular (Chapter 1-02.13(k)) because it did not constitute a definite and
unqualified offer to meet the materiel items of the Bid invitation. RCW 43.19.1911(1)
allows for the rejection of all bids if a compelling reason exists.
Motion Carried 3-0
Commissioner Schulte made a motion to approve the Consent Agenda item three.
Commissioner Fund seconded the motion.
3. Resolution No. 14-338 Approving funding from the Tourism Promotion Fund
198 to agencies for tourism related activities per RCW 67.28.180
Commissioner Fund state the purpose of this Resolution is to approve funding from
the Tourism Promotion Fund to agencies for tourism-related activities. In the past I have
proposed that we take a look at our contracts and make sure that what we are paying
for is within lodging tax parameters. I would suggest that we reinstate Visit Rainier on
this funding.
6
Commissioner Fund read a letter from C.J. Neer, Destination Packwood, into the
record.
Commissioner Fund read a letter from Maree Lerchen into the record.
Commissioner Schulte stated that from 2009 to 2014 Destination Packwood, Visit
Rainier, and White Pass Scenic Byway have received $804,375.00 from the County.
This year we are proposing to give Destination Packwood $5,800 more then they
received the previous year and White Pass Scenic Byway $16,500 more then they
received last year for a total increase of $24,800. In the proposed Resolution, Visit
Rainer has a target number of $0. Commissioner Schulte said this may seem harsh but
encouraged Visit Rainer to review their policies and approach to this cooperation and
resubmit next year. We have shown that we have supported the east end with this
funding.
Chairman Grose stated the speakers that spoke this morning all have a vested interest
in Visit Rainer. We were left with little choices. The Legislature stipulated that we would
either fund all of the recommendation as recommended or we could pick out individual
ones that we would not fund.
Commissioner Fund stated she believes that it will not help the countywide effort for
lodging tax advisory funds to not go to Visit Rainer because they are part of the three-
legged stool that we have in order to coordinate a countywide effort. She said she
would be voting against not giving Visit Rainer funding.
Motion Carried 2-1
HEARINGS
Hearing: Franchise over certain roads in Lewis County for the Olympic Pipeline
Company-Resolution No. 14-352
Chairman Grose announced the hearing and asked for a staff report.
Larry Unzelman, Real Estate Service Manager, stated Lewis County Code 12.20 and
RCW 36.55 require that all utility installations on county road rights of way be authorized
by a franchise from the County. An application for franchise renewal has been received
from Olympic Pipeline Company, to construct, operate, repair, relocate, maintain and
remove petroleum products facilities upon, under, along and across road rights of way
in the County. This Franchise covers their existing pipeline running north-south through
the County east of Interstate 5. A hearing was set by Resolution 14-296 on November
10, 2014 to give all required notices to the public.
Commissioner Grose asked if there were any questions. There were none. He closed
the question and answer portion of the hearing and opened the formal hearing.
Larry Unzelman asked that his previous comments be adopted into the record.
7
Commissioner Grose asked if anyone else would like to testify. There was none. He
closed the hearing and asked for a motion.
Commissioner Schulte moved to approve Resolution No. 14-352. Commissioner
Fund seconded the motion.
Resolution No. 14-352 Approving a Franchise over Certain Roads in Lewis County
for Olympic Pipe Line Company, A Delaware Corporation, Operated by BP
Pipelines North America.
Motion Carried 3-0
There being no further business, the Commissioners’ public meeting adjourned at 10:48
a.m. on December 22, 2014. The next public meeting will be held Monday, January 5,
2015.
Please note that minutes from the BOCC’s meetings are not verbatim. A recording of
the meeting may be purchased at the Commissioners’ office.
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
ATTEST: Edna J. Fund, Chair
Karri Muir, CMC, Clerk of the Board P.W. Bill Schulte, Vice-Chair
Lewis County Commissioners
Gary Stamper, Commissioner