2013-04-29 Board Meeting Minutes 1
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
BOARD MEETING MINUTES
April 29, 2013
The Board of County Commissioners for Lewis County, Washington met in regular
session on Monday, April 29, 2013 at 10:00 a.m. Commissioners Bill Schulte, F. Lee
Grose, and Edna J. Fund were in attendance. Chairman Schulte determined a
quorum, called the meeting to order and proceeded with the flag salute. Commissioner
Grose moved to approve the minutes from the 10:00 a.m. meeting held on Monday,
April 22, 2013. Commissioner Fund seconded the motion.
Motion Carried 3-0
PUBLIC COMMENTS
Leo Frare, Lewis County Tea Party, presented the National Defense Authorization
Act, although necessary for the defense of the United States, contains provisions that
are of concern to millions of Americans from every band in the political spectrum.
Under those provisions, Americans detained as “belligerents” under the terms of the
NDAA will not be tried in Article III courts, but will be subject to military tribunals and
subject to indefinite detention. This is adherent to many provisions of both the
Constitution of the United States and the Constitution of Washington State both of which
you have taken an oath to defend. In order to help you in fulfilling that duty I have
prepared a suggested “Resolution Condemning Section 1021 of the 2013 National
Defense Authorization Act” and ordinances furthering that intent for your adoption. I
have included a partial list of States, Counties and Cities and their position on this issue.
I say partial because I have been made aware of additions that are not on that list. I
have also included a letter from 40 retired admirals and generals expressing concern
and support for this issue. On behalf of myself and the members of the Lewis County
Tea Party, I respectfully urge you to pass this Resolution and Ordinance.
Mr. Dan Townsend, Centralia, stated he is here in supported of Mr. Frare’s proposal
from the Lewis County Tea Party. This is a good start that a lot of States, Counties, and
Cities are going down.
Colonel Ron Averill, Centralia, stated has a concern about a notice item on Airport
Road. He stated there is a lot of discussion within the community about why we can’t
get on the Airport Road. We are almost at phase 2 of the Mellon Street project. There
is confusion that the Road is going to be opened on July 22 but we are just changing
direction for access to the meat shop. He stated before this comes up for public hearing
you might want to look at how this is being presented.
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NOTICE
Commissioner Fund moved to approve Notice Agenda items one and two.
Commissioner Grose seconded the motion.
1. Call for Bids: For furnishing four (4) new 2013 or 2014 truck cab and chassis.
Bids are due to the Clerk of the Board on May 17, 2013 by 11:00 am.
Resolution No. 13-237
Tim Elsea, Public Works Director, stated the Road Maintenance Services division of
the Lewis County Public Works Department has determined that four dump truck
chassis (see below) in the fleet are in need of replacement as a result of the March 22,
2013 fire at the Area-7 County Road Shop in Randle, Washington. A Call-for-Bids has
been prepared and bids are due by 11:00 am on May 14, 2013, to the Clerk of the
Board of County Commissioners. Bids will be publicly opened at 11:30 am on May 14,
2013 at the Commissioners Meeting Room, 351 NW North St. Room 223, CMS-01
Chehalis, Washington 98532.
• 7-12 2002 Sterling 229,224 miles
• 7-22 2002 Sterling 242,214 miles
• 7-18 2004 Kenworth 179,494 miles
• 2009 Kenworth 93,175 mile
2. Notice: Regarding the temporary closure of Airport Road to all through traffic
until 5:00 pm, July 22, 2013. Resolution No. 13-238
Tim Elsea, Public Works Directors, stated Resolution 13-022 approved the temporary
closure of Airport Road to facilitate the reconstruction of Airport Road as part of the
Louisiana Avenue to Airport Road Connection project between Mile Posts 0.64 and
1.76. The continuing project will necessitate that Airport Road between the Centralia
City limits and the Chehalis City limits remain closed until 5:00 P.M., July 22, 2013 to
through traffic to accommodate remaining road construction work. This end will be
opened but will be closing the next end and we will have a different Road closure as of
July 22, 2013.
Motion carried 3-0
CONSENT
Commissioner Grose made a motion to approve the Consent Agenda items three
through ten. Commissioner Fund seconded the motion.
3. Resolution No. 13-239 Approval of warrants for payment.
Commissioner Grose stated this Resolution approves 259 regular warrants in the
amount of $681,620.59 and 1 Special Purpose District warrant in the amount of $41.86
for a total payment against the County in the amount of $681,662.45.
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4. Resolution No. 13-240 Appointing a member to the Lewis-Mason-Thurston
Area Agency on Aging Advisory Council.
Danette York, Director of Public Health and Social Services, stated the Lewis-
Mason-Thurston Area Agency on Aging is a governmental agency sponsored by the
three counties to manage, monitor, plan, fund, coordinate and advocate for services and
programs that serve the elderly and younger disabled persons. The Agency, also known
as the LMTAAA, has an 18 member Advisory Council that provides input and advice to
the Agency staff and makes funding and legislative recommendations to the Agency
and the Agency’s Board. Six people from each county are appointed to a two-year term
and can be re-appointed up to three terms. The purpose of this Resolution is to appoint
Donald Owens, from Centralia, who has expressed interest in serving on the Council.
Shar Nelson resigned her position which leaves an open position.
5. Resolution No. 13-241 Approving an inter-local with the Town of Pe Ell for
computer and software maintenance services.
Michael Strozyk, Director of Central Services, stated this agreement is for software
support with our IT department as part of the public safety program. This agreement is
for 2013 and 2014. The rate for 2013 is the standard $110.00 rate which includes the
first 2 hours. After that it is $55 per hour during regular business hours.
6. Resolution No. 13-242 Approving a master inter-local with Lewis County
Cemetery District No. 1 (Winlock).
Tim Elsea, Director of Public Works, stated this Resolution will allow Lewis County
Cemetery District #1 (Winlock) and Lewis County to enter into a Master Inter-local
Agreement. This Agreement will govern reimbursable work performed by Public Works
forces for which the municipality does not have the capability to do itself. The term of
the Agreement will be for a period of 5 years and will expire on December 31, 2018. It
appears to be in the best public interest to authorize the execution of the Master Inter-
local Agreement in order to streamline the administrative process and allow use of
reimbursable work orders for routine work done by County crews for Lewis County
Cemetery District #1 (Winlock).
7. Resolution No. 13-243 Approving the purchase of used equipment at auction.
Tim Elsea, Director of Public Works, stated the Road Maintenance Services division
of the Lewis County Public Works Department has determined that the equipment listed
in Exhibit “A” (see attached) is in need of replacement as a result of a fire on March 22,
2013 at the Area-7 County Road Shop in Randle. Ritchie Bros. Auctioneers, located in
Lewis County near Napavine, may have late model equipment, in good working
condition available for purchase similar to what was lost in the fire. There are several
auctions in 2013, the next one scheduled for May 16, 2013. RCW 39.30.045 authorizes
governmental agencies to make purchases from both government-held and private
party auctions. Equipment values will be researched in advance based on year, make,
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model, and miles/hours to assist Lewis County in determining the value of items to be
purchased. Equipment at this auction will be purchased with ER&R funds
8. Resolution No. 13-244 Proposed vacation of a portion of the Boistfort-Winlock
Road No. 118.
Tim Elsea, Director of Public Works, stated a property owner adjoining a portion of
Boistfort-Winlock Road No. 118 (King Road) has requested that the County vacate a portion of
unused road right of way adjacent to a proposed mitigation area that was recently purchased
from this property owner by the County for the King Road Rehabilitation Project. The property
owner understands that there is a $700.00 application fee for the road vacation and has
agreed to submit payment. Since this vacation is part of a county road project, one-half
of the $200.00 publication cost has been waived, thereby reducing the total cost of the
vacation to the property owner to $800.00. This is the amount being paid by the County
to the property owner for the mitigation area.
9. Resolution No. 13-245 Approving the purchase of one (1) new pick-up truck.
Tim Elsea, Director of Public Works, stated the Road Maintenance Services division of
the Lewis County Public Works Department has determined that one pick-up (5-06 ) in the fleet
is in need of replacement as a result of the March 22,2013 fire at the Area-7 County Shop in
Randle, Washington. Bud Clary Auto in Longview, Washington offers a Dodge 4-wheel pick-up
on Washington state contract (06812) with which Lewis County has an inter-local agreement
(resolution 12-407). The Dodge 4-wheel drive pick-up will be purchased with ER&R funds.
• 5-06 (2004 Chevrolet 4x2 pick-up, 113,000 mile
10. Resolution No. 13-246 Approving the purchase of four (4) new dump trucks
and two (2) snowplows.
Tim Elsea, Director of Public Works, stated the Road Maintenance Services division
of the Lewis County Public Works Department has determined that four dump truck
bodies and two snowplows (see below) in the fleet are in need of replacement as a
result of the March 22, 2013 fire at the Area-7 County Shop in Randle, Washington.
Northend Truck Equipment Inc. offers bodies and snowplows on state contract
(12304C), with which Lewis County has an inter-local agreement (resolution 12-407).
Dump bodies and snowplows will be purchased with ER&R funds.
• 7-12 2002 Sterling 12-Yd Dump Body & Snowplow
• 7-22 2002 Sterling 12-Yd Dump Body & Snowplow
• 7-18 2004 Kenworth 12-Yd Dump Body
• 21-309 2009 Kenworth 12-Yd Dump B
Motion Carried 3-0
There being no further business, the Commissioners’ public meeting adjourned at 10:18
am on April 29, 2013. The next public meeting will be held Monday, May 6, 2013, at
10:00 a.m.
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Please note that minutes from the Board of County Commissioners’ meetings are not
verbatim. A recording of the meeting may be purchased at the Commissioners’ office.
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
ATTEST: P.W. Schulte, Chairman
Karri Muir, CMC, Clerk of the Board F. Lee Grose, Commissioner
Lewis County Commissioners
Edna J. Fund, Commissioner