2013-06-03 Board Meeting Minutes 1
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
BOARD MEETING MINUTES
June 3, 2013
The Board of County Commissioners for Lewis County, Washington met in regular
session on Monday, June 3, 2013 at 10:00 a.m. Commissioners F. Lee Grose and
Edna J. Fund were in attendance. Commissioner Bill Schulte was absent.
Commissioner Grose determined a quorum, called the meeting to order and
proceeded with the flag salute. Commissioner Fund moved to approve the minutes
from the 10:00 a.m. meeting held on Monday, May 20, 2013. Commissioner Grose
seconded the motion.
Motion Carried 2-0
CONSENT
Commissioner Fund made a motion to approve the Consent Agenda items one
through twelve. Commissioner Grose seconded the motion.
1. Resolution No. 13-369 Approval of warrants for payment.
Commissioner Grose stated this Resolution approves 574 regular warrants in the
amount of $1,321,309.00 and 19 special purpose district warrants in the amount of
$29,609.84 for a total payment against the County in the amount of $1,350,918.84.
2. Resolution No. 13-370 Bid award for the 2013-2014 County Legal Printing.
Karri Muir, Clerk of the Board, stated this resolution awards Devaul Publishing,
Chehalis our 2013-2014 County legal printing.
3. Resolution No. 13-371 Agreement between Lewis County and the Onalaska
Alliance Authority to accept funding under RCW 82.14.370 Distressed
Counties Fund.
Dick Larman, EDC Director, stated this is an amendment to an original agreement with
Onalaska Alliances. As they began scoping there project they discovered that part of
this project was County right of way. They figured they might as well take care of
everything at once and this agreement adds $55,500.00 to the original agreement.
4. Resolution No. 13-372 Agreement between Lewis County and the City of
Toledo to accept funding under RCW 82.14.370 Distressed Counties Fund.
Dick Larman, EDC Director, stated this will complete the funding for a $10,000,000.00
sewer treatment plant for Toledo. This agreement is in the amount of $400,000.00.
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5. Resolution No. 13-373 Approving an inter-local agreement between Lewis
County and Lewis County Fire District No. 6 (Chehalis) for computer and
software maintenance services.
Michael Strozyk, Director of Central Services, stated this agreement is with LCFD
#6. This agreement is for a flat rate for 2013 in the amount of $10,860.00. This
agreement expires at the end of 2014 and there will be a new billing rate based on
equipment for 2014.
6. Resolution No. 13-374 Bid award for the Southwest Washington Fair
Maintenance Shop project.
Michael Strozyk, Director of Central Services, stated this has been an ongoing
project since the December 2007 floods. We have finally come to a resolution to move
the maintenance shop to the north end of the fairgrounds. We have been able to work
through all of the permitting and are able to move forward. We received 4 bids and
would like to award to the low bidder which is DB&R, Inc. in the amount of $188,400.00.
7. Resolution No. 13-375 Approving contract amendment No. 4 between Lewis
County and the Division of Behavioral Health and Recovery for drug and
alcohol treatment and prevention services.
Tara Smith, Health and Social Service, stated this amendment decreases the Federal
Substance Abuse and Treatment and Prevention (SAPT) Block Grant funding from last
year that went unexpended. This agreement increases this years contract in the amount
of $40,000.00 in Criminal Justice Treatment Account (CJTA) funds and decreases the
Federal SAT Block Grant for this year by $2,958.00. The total increase to the county
contract is $19,733.
8. Resolution No. 13-376 Approving an appointment to the Timberland Regional
Support Network Advisory Board.
Danette York, Director of Public Health and Social Services, stated this resolution
appoints Mary E. Swenson to the Timberland Regional Support Network Advisory
Board, to fill a vacancy, for the period of two years ending June 2015. Lewis County will
have an individual on the Advisory Board representing the voice of persons with mental
disorders and their families.
9. Resolution No. 13-377 Approving the reappointment and appointment of
members to the Veteran’s Advisory Board.
Danette York, Director of Public Health and Social Services, stated as of June 30,
2014, there will be five vacancies to fill for a two-year term. Also, Roland Jones resigned his
position as of May 31, 2013 and will need that term filled through June 30, 2014.
• Reappoint William Evans, Mineral, to fill regular board position through June 30, 2015.
• Reappoint Micheal Hurley, Mossyrock, to fill regular board position through June 30, 2015.
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• Reappoint James Roses, Chehalis, to fill regular board position through June 30, 2015.
• Appoint Graham Spahn, Mossyrock, to fill regular board position through June 30, 2015.
• Appoint Randy Tobler, Chehalis, to fill regular board position through June 30, 2015.
• Appoint Tadd Belden, Centralia, to fill regular board position vacated by Roland Jones
effective now through June 30, 2014.
10. Resolution No. 13-378 Bid award for the purchase of one new truck cab and
chassis.
Tim Elsea, Director of Public Works, stated A Call-to-Bid was issued by the BOCC on
April 29, 2013 by Resolution No. 13-237 for the purchase of four Truck Cab & Chassis
(see below) which are due for replacement as a result of a fire on March 22, 2013 at the
Area-7 County Road Shop in Randle, Washington. The proposal was advertised in the
East County Journal, Daily Journal of Commerce (Portland & Seattle), and the Lewis
County website. Public Works received 2 responsive bids for this project on May 14,
2013. Kenworth NW provided two bids, which were the only responsive bids. One bid
includes a Paccar engine and the other bid includes a Cummins engine. The base bid
(with sales tax) for the Kenworth Paccar engine is $599,897.90, but after exercising
certain options and deducts, the total amount with sales tax is $596,341.00. The
engineers estimate was $600,000.00. Valley Freightliner also submitted a bid, however,
their bid proposal did not meet a number of specifications listed in the Call-to-Bid. The
main concern is that Freightliner's front frame will not accept the mounting of Lewis
County's plow hitch as specified in the Call-to-Bid. Therefore, their bid is considered
non-responsive.
• 7-12 2002 Sterling 229,224 miles
• 7-22 2002 Sterling 242,214 miles
• 7-18 2004 Kenworth 179,494 miles
• 21-309 2009 Kenworth 93,175 miles
11. Resolution No. 13-379 Bid award for the Adna Levee Project.
Tim Elsea, Director of Public Works, stated This contract will allow Lewis County to
improve approximately 1,800 linear feet of ditch excavation; placement of light rip rap
for bank protection; removal of an existing 42"x29"x60' corrugated metal culvert;
construction of a new precast, concrete culvert with outside dimensions 6.34' wide x 7.5'
high x 60' long; construction of retaining walls, HMA, curb and gutter, sidewalk and
chain link fencing. A Call for Bids was made on May 15, 2013 and was sent to all
companies on the Small Works Roster in the Underground Utilities, Box Culverts and
Culverts, and Rip Rap Placement and Flood Control categories. The project was also
listed on Lewis County’s website. Public Works received four responsive bids for this
project on May 30, 2013. OSG Dozing LLC of Olympia, WA provided the lowest
responsive bid of $165,586.19. The Engineer's Estimate for this project was
$176,452.43. The lowest responsive bid is 6% below the Engineer's Estimate. Note,
construction will start in early August 2013 to accommodate precast concrete culvert
manufacturing and cure time requirements. Dieckman Road will remain open during
construction.
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12. Resolution No. 13-380 Rejecting all bids for the Airport Levee Project.
Tim Elsea, Director of Public Works, stated On September 17, 2013 Lewis County
Board of County Commissioners approved by Resolution 12-298, an Interagency
Agreement with the Washington State Office of Financial Management for an
improvement project of the Airport Levee in an amount not to exceed $1,239,829.00.
Lewis County issued a call for bids for the Airport Improvement Project by Resolution
13-119 on April 15, 2013. Six (6) bids were received and opened on May 7, 2013. All
bids exceeded the grant total and the engineer's estimate. RCW 43.19.1911(1) allows
for the rejection of all bids if a compelling reason exists. It is the recommendation of
Public Works that all bids received on May 7, 2013 for the Airport Improvement Levee
Project be rejected
Motion Carried 2-0
There being no further business, the Commissioners’ public meeting adjourned at 10:17
am on June 3, 2013. The next public meeting will be held Monday, June 10, 2013, at
10:00 a.m.
Please note that minutes from the Board of County Commissioners’ meetings are not
verbatim. A recording of the meeting may be purchased at the Commissioners’ office.
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
ATTEST: P.W. Schulte, Chairman
Karri Muir, CMC, Clerk of the Board F. Lee Grose, Commissioner
Lewis County Commissioners
Edna J. Fund, Commissioner