2013-08-12 Board Meeting Minutes 1
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
BOARD MEETING MINUTES
August 12, 2013
The Board of County Commissioners for Lewis County, Washington met in regular
session on Monday, August 12, 2013 at 10:00 a.m. Commissioners Schulte, Grose,
and Edna J. Fund were in attendance. Chairman Schulte determined a quorum,
called the meeting to order and proceeded with the flag salute. Commissioner Fund
moved to approve the minutes from the 10:00 a.m. meeting held on Monday, August 5,
2013. Commissioner Grose seconded the motion.
Motion Carried 3-0
PUBLIC COMMENT
Andy Skinner, Lewis County Historical Museum, stated they recently had their
pancake breakfast for the trains, planes, and automobiles and wanted to thank the
BOCC for their help at the cooking the pancake breakfast. Last year we made around
$900.00 at the event and this year we almost double it at $1,700.00.
EMPLOYEE RECOGNITION
Commissioner Fund introduced the 2nd Quarter Employee “Above and Beyond”. Over
the past several months Detective Jeff Humphrey and Deputy Brian Lauer conducted an
intense multiple-suspect drug investigation in Eastern Lewis County. It started when
Deputy Lauer stopped an individual for a traffic violation. Through Deputy Lauer's
investigation and interview, the individual decided to work with Deputy Lauer and
Detective Humphrey to buy Meth from known drug dealers in the east end. During their
investigation, a total of 14 buys were made with multiple suspects. On June 7th ,
personnel from Lewis County Sheriff's Office, Chehalis Police, Morton Police,
Department of Corrections and Pacific County Task Force conducted a raid at five
residences where eleven people were arrested. This operation was a huge success
largely due to the foundation work done by Detective Humphrey and Deputy Lauer.
Detective Humphrey was quick to point out that they had assistance from others and
that this investigation was a team effort. By their actions, they both met the Mission of
the Sheriff's Office by making our community a safer place to live by getting these
individuals off the street.
Sheriff Mansfield thanked the BOCC for recognizing these two individuals. They have
done a great job and we continue to do fine work in this community and the support of
the BOCC helps us tremendously.
NOTICE
Commissioner Grose made a motion to approve Notice Agenda item one and two.
Commissioner Fund seconded the motion.
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1. Notice of Hearing: Regarding the consideration of Ordinance 1245, amending
Lewis County Code Chapter 15.35 Flood Damage Prevention. Hearing will be
held on or after 10:00 am, on September 9, 2013. Resolution No. 13-440
Lee Napier, Director of Community Development, stated this Resolution would set
the Hearing date on September 9, 2013 to consider a draft Ordinance 1245 amending
Lewis County Code 15.35 Flood Damage Prevention. This draft code reflects the
language and suggestion by FEMA staff from their Community Assistance visits. Their
visit was back in 2011 but we didn’t receive the comments until 2012. The Planning
Commission held three workshops and two public hearings on the amendment and
considered testimony of the public along with staff recommendations. The Planning
Commission adopted a set of findings and conclusions and transmitted their
recommendation to approve the Ordinance to the BOCC. There will be a public notice
that will go out to direct people to where they can get a copy of the Ordinance and how
they can submit comments.
2. Notice of Hearing: Regarding a non-exclusive franchise to Glenn and Kathleen
Hedrick to construct, operate, and maintain water system facilities on Chilvers
Road. Hearing will be held on or after 10:00 am, on September 16, 2013.
Resolution No. 13-441
Tim Elsea, Public Works Director, stated Lewis County Code 12.20 and RCW 36.55
require that all utility installations on county road right of way be authorized by a
franchise from Lewis County. Glenn and Kathleen Hedrick have a water line that runs
along Chilvers Road within the right of way for approximately 500 feet. The Hedricks
have submitted an application for a franchise to construct, operate and maintain their
water system facilities on, under and across a portion of Chilvers Road right of way for a
period of five years. This resolution sets a hearing date on September 16, 2013 at or
after the hour of 10:00 a.m., in the Commissioners Hearing Room on the 2nd floor of the
Historical Courthouse in Chehalis, Washington, to consider granting the franchise.
Motion Carried 3-0
CONSENT
Commissioner Fund made a motion to approve the Consent Agenda items three
through nine. Commissioner Grose seconded the motion.
3. Resolution No.13-442 Approval of warrants and payroll for payment.
Commissioner Grose stated this Resolution approves 201 regular warrants in the
amount of $1,528,884.12 and 2 special purpose warrants in the amount of $111.24 be
approved for a total payment against the County in the amount of $1,528,995.36. This
also approves 225 payroll warrants and 450 Automatic Deposits dated August 5, 2013
be approved for a total payment against the County in the amount of $3,349,397.29.
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4. Resolution No. 13-443 Ratifying Washington Counties Insurance Fund
Business Associate Agreement.
Chairman Schulte stated this is the agreement we have with the Washington Counties
Insurance Fund to provide health insurance for the County.
5. Resolution No. 13-444 Approving a modification to agreement NO. 12-PA-
11060300-017 with the USDA Forest Service, Gifford Pinchot National Forest
for noxious weed treatment.
Bill Wamsley, Weed Manager, stated this Resolution approves a modification to the
existing agreement we have with the USDA Forest Service, Gifford Pinchot National
Forest for noxious weed treatment. Modification 1 allows for additional funding to the
project. An award was made last year in the amount of $25,000.00 by the resource
advisory committee and then the Forest Service is adding an additional $6,907.00 for
additional noxious weed control. The total amount for this modification is $31,907.00.
6. Resolution No. 13-445 Approving contract agreement No. 5 with the Division of
Behavioral Health and Recovery Services.
Danette York, Director of Health and Social Services, stated this Resolution
approves contract amendment #5 between Lewis County Public Health & Social
Services and The Division of Behavioral Health and Recovery Services. The Division of
Alcohol and Substance Abuse, (DASA) contracts with county governments to
coordinate, subcontract, and monitor chemical dependency treatment and prevention
programs at the local level. These funds are then sub-contracted with local treatment
agencies to provide the services directly. The period of this contract is from July 1, 2011
– June 30, 2015.
7. Resolution No. 13-446 Approving the acquisition of additional right of way for
Swofford Road, Mossyrock.
Tim Elsea, Director of Public Works, stated RCW 8.08.010 authorizes Counties to
acquire property under the threat of eminent domain when deemed necessary by the
Board of County Commissioners. Pursuant to the requirements of RCW 8.08,
Resolution 11-221, passed by the Board of County Commissioners on July 11, 2011,
instructed the County Engineer to acquire right of way from owners of two properties
located east of Swofford Road, to move the County closer to being ready for a project to
rehabilitate the northerly portion of the road. Although most road improvements will be
done east of the road, it has now been determined that the project will require additional
right of way from two properties west of the road. Purchasing from these two property
owners west of the road will complete the right of way required to rehabilitate the
northerly portion of the road including the intersection improvement at Ajlune Road. This
resolution would instruct the County Road Engineer to acquire this additional necessary
right of way west of Swofford Road in the Northeast Quarter (NE1/4) of Section 21,
Township 12 North, Range 3 East, W.M.. All such acquisition shall be in accordance
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with adopted procedure as per Resolution 09-381 and under its eminent domain
authority for purposes of real estate excise tax, as per RCW 8.25 and WAC 458-61A-
206 (1c), and pursuant to authority and obligations of RCW Title 8, notably 8.08, and
8.26.
8. Resolution No. 13-447 In the matter of proposed acquisition of additional right
of way for Wigley Road, Centralia.
Tim Elsea, Director of Public Works, stated Winchester Farms Properties, LLC, has
applied for a subdivision of property in Thurston County which requires use of Wigley
Road, a Lewis County road for access. It has been determined that subdivision approval
will require improvement of Wigley Road. Winchester Farms Properties, LLC has
submitted engineering plans for the required road improvement to Lewis County which
will require additional right of way for the road. Lewis County and Winchester Farms
Properties, LLC have entered into an agreement whereby right of way acquisition will be
accomplished by Lewis County with reimbursement by Winchester Farms Properties.
RCW 8.08.010 authorizes Counties to acquire property under the threat of eminent
domain when deemed necessary by the Board of County Commissioners. Pursuant to
the requirements of RCW 8.08, this resolution instructs the County Engineer to acquire
right of way from owners of two properties along Wigley Road for the project. All such
acquisition shall be in accordance with adopted procedure as per Resolution 09-381
and under its eminent domain authority for purposes of real estate excise tax, as per
RCW 8.25 and WAC 458-61A-206 (1c), and pursuant to authority and obligations of
RCW Title 8, notably 8.08, 8.25 and 8.26
9. Resolution No. 13-448 Approving an inter-local agreement between Lewis
County and other agencies and interdepartmental cost sharing arrangements
in regards to Pictometry.
Tim Elsea, Director of Public Works, stated The County has a need for aerial photos
along with software and services to utilize them. This data is compatible with the
county’s GIS and can be used to support multiple county interests and the interests of
other local agencies. To this end the Board has contracted with Pictometry to acquire
aerial photos and additional services to utilize them. At the Board’s direction, the Public
Works Department has gathered outside partners and drafted a cost sharing
arrangement for partners both outside the county and inside the county. The attached
resolution authorizes the Public Works Director to sign several interlocal agreements
(Centralia, Chehalis, Napavine, Toledo, and LC PUD) that will allow those agencies to
use Pictometry products and allow the County to recoup costs. Furthermore it will
establish the interdepartmental cost sharing arrangements necessary for the Public
Works Department to be reimbursed for Pictometry-related expenses by other
benefiting County Offices and Departments. Tacoma Power will also participate in the
cost sharing for the Pictometry products, but will use an existing interlocal agreement to
authorize their fund distribution. The cost sharing arrangements and interlocal
agreements are timed to run through 2015, which corresponds to the time that Lewis
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County will be paying off the expense from the first flight of aerial photos from
Pictometry.
Motion Carried 3-0
There being no further business, the Commissioners’ public meeting adjourned at 10:22
a.m. on August 12, 2013. The next public meeting will be held Monday, August 19,
2013, at 10:00 a.m.
Please note that minutes from the Board of County Commissioners’ meetings are not
verbatim. A recording of the meeting may be purchased at the Commissioners’ office.
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
ATTEST: P.W. Schulte, Chairman
Karri Muir, CMC, Clerk of the Board F. Lee Grose, Commissioner
Lewis County Commissioners
Edna J. Fund, Commissioner