2013-12-03 Board Meeting Minutes 1
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
BOARD MEETING MINUTES
December 2, 2013
The Board of County Commissioners for Lewis County, Washington, met in regular
session on Monday, December 2, 2013 at 10:00 a.m. Commissioners Bill Schulte,
Edna J. Fund, and F. Lee Grose were in attendance. Chairman Schulte determined a
quorum, called the meeting to order and proceeded with the flag salute. Commissioner
Fund moved to approve the minutes from the 10:00 a.m. meeting held on Monday,
November 25, 2013. Commissioner Grose seconded the motion.
Motion Carried 3-0
PROCLAMATION
Commissioner Grose made a motion to approve the Proclamation Agenda item one.
Commissioner Fund seconded the motion. Commissioner Fund read the proclamation
into the record.
1. Proclamation: Proclaiming December 4, 2013 as “Elder Abuse Awareness
Day”.
Motion Carried 3-0
NOTICE
Commissioner Fund made a motion to approve the Notice Agenda items two through
four. Commissioner Grose seconded the motion.
2. Notice of Hearing: Regarding the 3rd 2013 Budget Amendment for current
expense and various funds. Hearing will be held on or after 10:00 am,
Monday, December 16, 2013. Resolution No. 13-549
Lara Seiler, Budget Office, stated Resolution #13-549 is a notice of a public hearing for
the 3rd 2013 budget amendment. Notice of the public hearing will be published in the East
County Journal on December 4 and 11, 2013. The hearing will be held on December 16,
2013.
The total budget amendment for all funds will be noticed as:
Revenue: $342,915
Expenditures Increased: $600,308
Decrease in Fund Balance: $257,325
The change in fund balance uses previously received revenue that was not appropriated in
the original 2013 budget.
3. Notice of Hearing: Regarding the adoption of Ordinance 1252 amending Lewis
County Code (LCC) Chapter 8.55 Water Supplies and Group B Public Water
Systems. Hearing will be held on or after 10:00 am, Monday, December 16,
2013. Resolution No. 13-550
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Danette York, Director of Public Health and Social Services, stated the Notice of
Public Hearing which will inform citizens of adoption of amended Lewis County Code
Chapter 8.55 Group B Public Water Systems. This Code was created and needs to be
adopted by the County since Washington State Board of Health eliminated all oversight
requirements at the state level. This Notice will be published in the East County Journal
on December 4, 2013, and in the Chronicle on December 7, 2013. The Commissioners
will meet on Monday, December 16, 2013, on or after 10:00 am for a public hearing to
adopt the amended Lewis County Code Chapter 8.55 Group B Public Water Systems.
4. Notice of Hearing: Regarding a non-exclusive franchise to Kenneth E S Barnes
to construct, operate and maintain water system facilities on road rights of
way in Mineral, WA. Hearing will be held on or after 10:00 am, Monday,
January 6, 2014. Resolution No. 13-551
Larry Unzelman, Real-estate Service Manager, stated Kenneth E S Barnes owns a
small public water system in Mineral. The system occupies portions of Lincoln Avenue,
Front Street, and an alley. Mr. Barnes has made application for a franchise authorizing
use of these rights of way and has signed a franchise with a five-year term. This
resolution would set a hearing date for January 6, 2014 to consider the matter and call
for notice and publication as required by RCW 36.55.040.
Motion Carried 3-0
CONSENT
Commissioner Grose made a motion to approve the Consent Agenda items three
through five. Commissioner Fund seconded the motion.
5. Resolution No. 13-552 Approval of warrants for payment.
Commissioner Grose stated this Resolution approves 4 special purpose warrants in
the amount of $200.31 and 202 regular warrants in the amount of $422,069.76 for a
total against the County in the Amount of $422,270.07.
6. Resolution No. 13-553 Approving an agreement with the Washington State
Office of Public Defense for Public Defense Improvement Funds.
Commissioner Grose stated this is an annual grant for public defense improvement
funding.
7. Resolution No. 13-554 Approving an inter-local agreement with Lewis County
Fire District No. 14 (Randle) for radio repair and maintenance services.
Michael Strozyk, Director of Central Services, stated this is a standard contract that
we make available to the agencies for assistants through our radio services division to
maintain their portable and mobile radios. This contract will expire at the end of
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December 2014. We bill $50 per hour and $75 per hour for overtime. We also collect
$0.56 per mile for travel time.
Motion carried 3-0
HEARING: Adoption of the 2014 Budget
Chairman Schulte announced the hearing and went over the procedures. He asked
staff for a report.
Lara Seiler, Budget Office, stated Resolution #13-555 is requesting the adoption of the
2014 Final Budget. Copies of the resolution are available at the front of the room.
RCW Chapter 36.40 provides requirements for the budget process for counties. The
preliminary budget was submitted to the BOCC and the Auditor on September 3rd 2013.
Budget meetings were held in September which allowed each elected official and
department director to discuss their individual budgets with the Commissioners. These
meetings concluded on September 30th. A notice of this hearing was published on
November 13 and 20, 2013 in the East County Journal and November 14 and 21, 2013
in The Chronicle. Copies of the Preliminary budget were placed at the Centralia
College locations in Morton and Centralia as well as Timberland Regional Libraries in
Chehalis, Centralia, Winlock, Salkum, Randle and Packwood on September 25. The
Preliminary budget is also on the Lewis County website. This is the second of two
hearings to take public comment and questions on next year’s budget. The first budget
hearing was held on Monday, October 7, 2013. There was also an evening presentation
of the preliminary budget on November 18, 2013 at 5:30 pm here in the courthouse. The
Final budget sets Current Expense revenue at $31,334,229 and expenditures at
$34,731,281. The total revenue for all funds is budgeted at $96,921,233 and
expenditures $102,827,247. Also attached to this resolution is the 2014 salary grid for
non-union employees. During the collective bargaining process this 2014 salary grid
may also be adopted for union employees.
Budget appropriations for 2014 salaries and benefits are provided in direct correlation to
current staffing levels and may not be transferred to operation budgets; and operation
budgets may not be used for salary and benefit changes without express consent of the
Board through resolution.
Chairman Schulte asked if anyone would like to speak. There were none. He closed
the question and answer period and opened the formal hearing.
Lara Seiler asked that her previous comments be adopted into the record.
Ron Averill, Centralia, asked that his comments from the previous budget hearing be
included with today hearing.
Chairman Schulte asked if anyone would like to speak. There were none. He closed
the formal hearing and asked for a motion.
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Commissioner Grose moved to approve Resolution No. 13-555 Commissioner Fund
seconded the motion.
Resolution No. 13-555 Adopting the Annual Budget of Lewis County for the
Calendar Year of 2014.
Motion Carried 3-0
HEARING: Property Tax Budget for the General Levy and Road Levy
Lara Seiler, Budget Office, stated Resolution #13-556, establishing the property tax
budget for both the general levy and road levy as well as a property tax levy shift for
2014.
This resolution will create three actions;
1. It sets a budget amount.
2. Increases the County General levy and the Roads levy by 1% over the previous
year (as allowed by Ref 747).
3. Allows for a shift from the Roads fund.
The budget amount sets a limitation that will only allow the county to collect up to the
amount set by this resolution. For this reason the budget amount is set higher than
anticipated revenue in case new information is received after the adoption of this
resolution. This resolution sets the County’s regular levy budget at $11,700,000 and the
County Road levy budget at $11,200,000. This resolution also sets an increase of 1.0%
for both the County General levy and County Road levy over the previous years certified
levy collections. This is an increase of $114,569.88 for the County General levy and an
increase of $112,201.42 for the County Roads levy. These dollar amounts are
calculated using the previous years certified levy amount times 1.0%. A shift of the
County Road levy to the Current Expense Fund is allowed by RCW 84.52.043; the shift
from the County Road levy does not reduce the levy capacity of any other taxing
districts. The revenue shift from the County Road Fund to Current Expense will be
$17,000 and will be transferred to Social Services for use by their DUI program. This
resolution will also approve this property tax shift for 2014.
Chairman Schulte asked if anyone would like to speak. There were none. He closed
the question and answer period and opened the formal hearing.
Lara Seiler asked that her previous comments be adopted into the record.
Chairman Schulte asked if anyone would like to speak. There were none. He closed
the formal hearing and asked for a motion.
Commissioner Fund moved to approve Resolution No. 13-556 Commissioner Grose
seconded the motion.
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Resolution 13-556 Property tax Budget for Levy for Both the Current Expense and
Road Funds as Well as a Property Tax Levy Shift for 2014.
Motion Carried 3-0
HEARING: 2014 Budget for the Chehalis/Centralia Airport
Lara Seiler, Budget Office, stated the Board of County Commissioners has approved
Resolution 13-502 and the City of Chehalis has approved Resolution 14-2013 providing
for the withdrawal of the County from the Joint Operations Agreement and for the
transfer of the County’s interest in the Chehalis-Centralia Airport to the City effective
January 1, 2014. The City of Chehalis, once it becomes the sole owner of the Airport,
will have the discretion and authority to revisit and readjust the proposed budget and
other matters affecting the Airport. If and when the withdrawal and transfer take place,
the County will no longer have authority over the Chehalis-Centralia Airport and the City
of Chehalis will have sole authority over and responsibility for the budget of the Airport.
The 2014 budget would appropriate revenue in the amount of $1,477,903 for a total
expense in the amount of $1,710,146.
Ron Averill, Centralia asked why we are doing a budget for the airport when all the
agreements have been done for the transfer of ownership.
Glenn Carter, Prosecutors Office, answered all that we have done is approved the
form of the agreements and the approval of signing the agreements at such time that all
of the contingencies have been fulfilled. We still need FAA approval for the transaction
and the closing will not take place until later this month. There are still contingencies
that could preclude the transaction.
Chairman Schulte asked if anyone would like to speak. There were none. He closed
the question and answer period and opened the formal hearing.
Lara Seiler asked that her previous comments be adopted into the record.
Chairman Schulte asked if anyone would like to speak. There were none. He closed
the formal hearing and asked for a motion.
Commissioner Grose moved to approve Resolution No. 13-557 Commissioner Fund
seconded the motion.
Resolution No. 13-557 A Resolution to Approve the 2014 Budget for the Chehalis
Centralia Airport
Motion carried 3-0
HEARING: 2014 Vader Water System Agency Fund 623
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Chairman Schulte announced the hearing and went over the procedures. He asked
staff for a report.
Lara Seiler, Budget Office, stated this hearing is for the purpose of taking public
comment on and to adopt Resolution #13-558 for Fund 623 which is the 2014 Vader
Water System budget. A notice of this hearing was published on November 13th and
20th in the East County Journal and November 14th and 21st in the Chronicle. The City
of Vader water system was put into receivership on October 29, 2010. Lewis County
became responsible for the care and maintenance of the system on January 1, 2011.
The county views Fund 623 as an outside agency fund so it is adopted separately from
the regular county budget. This resolution would approve the 2014 budget for the
Vader Water System agency fund 623.
Revenue $ 270,000
Expenditures $ 271,473
Decrease in Fund Balance $ (1,473)
Chairman Schulte asked if anyone would like to speak. There were none. He closed
the question and answer period and opened the formal hearing.
Lara Seiler asked that her previous comments be adopted into the record.
Chairman Schulte asked if anyone would like to speak. There were none. He closed
the formal hearing and asked for a motion.
Commissioner Fund moved to approve Resolution No. 13-558 Commissioner Grose
seconded the motion.
Resolution No. 13-558 A Resolution for the Vader Water System Fund 623 to
Approve the 2014 Adopted Budget.
Motion carried 3-0
HEARING: Ordinance 1250 Amending LCC Chapter 8.45
Chairman Schulte announced the hearing and went over the procedures. He asked
staff for a report.
Danette York, Director of Health and Social Services, stated adoption of Amended
Lewis County Code Chapter 8.45 Solid Waste Rules and Regulations to Conform with
State Regulations WAC 173-350 was revised in March 2013. Pursuant to WAC 173-
350-700(2), all local health departments are required to adopt ordinances implementing
revisions within one year of the effective date of the revised WAC. A Notice of Public
Hearing was published in the East County Journal on November 20, 2013, and in the
Chronicle on November 23, 2013. Ordinance 1250 amends Lewis County Code 8.45 to
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revise and clarify regulations pertaining to the operation of compost facilities, establish
limits on physical contaminants, require facility supervisors to have documentation of
proper training, and add a section capturing statutory permit exemptions, just to name a
few. On November 18, the Board of County Commissioners passed Resolution 13-524
which fixed December 2, 2013, at or after the hour of 10:00 a.m., as the time and place
for the hearing to consider Ordinance 1250 amending Lewis County Code 8.45 when
and where all persons may appear and be heard upon the amendment of this county
code.
Chairman Schulte asked if anyone would like to speak. There were none. He closed
the question and answer period and opened the formal hearing.
Danette York asked that her previous comments be adopted into the record.
Chairman Schulte asked if anyone would like to speak. There were none. He closed
the formal hearing and asked for a motion.
Commissioner Grose moved to approve Ordinance 1250 Commissioner Fund
seconded the motion.
Ordinance 1250 Adoption of Amended Lewis County Code Chapter 8.45 Solid
Waste Rules and Regulations to Conform with State Regulations.
Motion carried 3-0
HEARING: Ordinance 1251 Amending LCC Chapter 8.50
Chairman Schulte announced the hearing and went over the procedures. He asked
staff for a report.
Danette York, Director of Public Health and Social Services, stated Washington
State revised Food Service Regulation, WAC 246-215, became effective 5/1/2013. We
need to amend our local code as it references the WAC. A Notice of Public Hearing
was published in the East County Journal on November 20, 2013, and in the Chronicle
on November 23, 2013. Ordinance 1251 amends Lewis County Code 8.50 pertaining
mainly to reference dates and administrative meetings. On November 18, the Board of
County Commissioners passed Resolution 13-525 which fixed December 2, 2013, at or
after the hour of 10:00 a.m., as the time set for the hearing to consider Ordinance 1251
amending Lewis County Code 8.50 when and where all persons may appear and be
heard upon the amendment of this county code. The only revisions made within our
Local County Code are those within the State Code changes except we did make one
minor change to clarify the difference between requirements to have an administrative
meeting with the local health jurisdiction.
Chairman Schulte clarified we are doing all of these changes now because they are
changes required by the State to be done before the end of the fiscal year.
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Chairman Schulte asked if anyone would like to speak. There were none. He closed
the question and answer period and opened the formal hearing.
Danette York asked that her previous comments be adopted into the record.
Chairman Schulte asked if anyone would like to speak. There were none. He closed
the formal hearing and asked for a motion.
Commissioner Fund moved to approve Ordinance 1251 Commissioner Grose
seconded the motion.
Ordinance 1251 Adoption of Amended Lewis County Code Chapter 8.5 Food
Service Regulations to Conform with State Regulations.
Motion carried 3-0
There being no further business, the Commissioners’ public meeting adjourned at 10:41
p.m. on December 2, 2013. The next public meeting will be held Monday, December 9,
2013.
Please note that minutes from the Board of County Commissioners’ meetings are not
verbatim. A recording of the meeting may be purchased at the Commissioners’ office.
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
ATTEST: P.W. Schulte, Chairman
Karri Muir, CMC, Clerk of the Board F. Lee Grose, Commissioner
Lewis County Commissioners
Edna J. Fund, Commissioner