2012-03-05 Board Meeting Minutes 1
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
BOARD MEETING MINUTES
March 5, 2012
The Board of County Commissioners for Lewis County, Washington met in regular
session on Monday, March 5, 2012 at 10:00 a.m. Commissioners Bill Schulte and
Ron Averill were in attendance. Commissioner F. Lee Grose was absent as he is
attending a County Risk Pool Meeting in Arizona. Vice-Chairman Schulte determined
a quorum, called the meeting to order and proceeded with the flag salute.
Commissioner Averill moved to approve the minutes from the 10:00 a.m. meeting held
on Monday, February 27, 2012. Commissioner Schulte seconded the motion.
Motion Carried 2-0
PUBLIC COMMENT
Don Iddings, Vader, commented on the Vader Water System.
NOTICE
Commissioner Averill moved to approve Notice Agenda item one. Commissioner
Schulte seconded the motion. Candace Hallom read the item into the record.
1. Notice of Hearing: Regarding applications for classifications of various land
parcels under RCW 84.34. Resolution No. 12-077
Susan Johnson, Assessor’s Office, stated the Commissioners are by the Revised
Code of Washington charged with making the determination as to what land can be
classified as open space timberland for taxation purposes. We are provide notice of the
hearing that will be held two week from today on March 19, 2012. The Commissioners
are being asked to consider twenty six new applications for taxation as timberland and
reclassification applications for twenty three additional parcels.
Commissioner Averill stated when we are talking about open space we are talking
about laws passed by the legislature to encourage forestry, agriculture, or conservation
of the land. For getting into one of these programs there is some tax relief on the
property.
Motion Carried 2-0
CONSENT
Commissioner Averill moved to approve Consent Agenda items two through six.
Commissioner Schulte seconded the motion. Candace Hallom read the items into the
record.
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1. Resolution No. 12-078 Approval of warrants and payroll for payment.
Commissioner Averill stated this Resolution approves 205 warrants issued by the
Auditor’s Office totaling $378,326.08. Also approves 441 automatic deposits checks
totaling $1,197,804.54; and, 143 payroll warrants for net pay, and 62 payroll warrants
for benefits/deductions for a total $3,116,681.56.
2. Resolution No. 12-079 Appointment of Gary L. Gorremans to the Lewis County
Noxious Weed Board.
Bill Wamsley, Noxious Weed, stated the Lewis County Noxious Weed Control Board
has a vacancy on its five-member board. The vacancy occurs in Weed District Three.
The Weed Board has posted the vacancy notice, and received candidate inquiries for
the position. The Weed Board members recommend that applicant Garry Gorremans of
Winlock be considered for appointment by the BOCC, to the Lewis County Noxious
Weed Control Board. This appointment is for a four year term ending March 1, 2016.
The Lewis County Noxious Weed Control Board provides direction to the weed control
program and they adopt the county weed list.
3. Resolution No. 12-080 Approval of a Professional Service Contract with True
North for chemical dependency treatment services.
Tara Smith, Public Health & Social Services stated this contract is to provide funding
for chemical dependency treatment for low income and indigent youth for the current
contract year. The contract was delayed in returning to us from True North (Educational
Service District 113) due to the process of having it signed by the Superintendent of the
ESD. The period of this contract is from July 1, 2011 – June 30, 2012 and is for the
amount of $91,739.00.
4. Resolution No. 12-081 Approval of an Inter-local Agreement with Lewis County
Fire District #5 (Napavine) for use of the Small Works Roster.
Tim Elsea, Director of Public Works, stated RCW 39.04.155(2) (b) establishes
guidelines for Inter-local Agreements allowing state agencies and local governments the
use of an established Small Works Roster. Lewis County Fire District #5 (Napavine)
has requested that we establish such an Inter-local Agreement. It appears to be in the
best public interest to authorize the execution of said Inter-local Agreement in order to
allow use of the Lewis County Small Works Roster in a manner that is consistent with
that of the County.
5. Resolution No. 12-082 Awarding the contract for the Lewis County Road
Safety Program – Phase I, CRP 2162A.
Tim Elsea, Director of Public Works, stated this project is listed as number 17 on
Lewis County’s 2012 Six Year Transportation Improvement Program. This contract will
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provide for the Improvement of approximately 95 miles of roadway, in Lewis County by
placing Flexible Guide Posts on various roads as directed by the County Engineer. A
Call for Bids was made on February 6, 2012. The project was advertised in the
County’s official newspaper of record, the Seattle and Portland Journals of Commerce
and it was also listed on Lewis County’s website. Public Works received 7 responsive
bids for this project on February 28, 2012. Iversen and Sons, Inc. provided the lowest
responsive bid of $118,750.00. The lowest responsive bid was below the Engineer’s
estimate. Approval of this Resolution will authorize an action to execute a contract
between Iversen and Sons, Inc. and Lewis County Public Works for the Lewis County
Road Safety Project- Phase I, CRP 2162A, and Authorize the Director of Public Works
to sign the same.
Motion Carried 2-0
Hearing
Hearing: Final 2011 Budget amendment for Vader Water System Fund 623.
Commissioner Schulte announced the hearing and asked for a staff report.
Dawna Truman, Budget Director stated the Final 2011 budget amendment for the
Vader Water System has been noticed in the East County Journal on February 15th and
22nd. Below is a summary of the changes affected by this budget amendment
resolution.
Revenue: $0
Expenditures: $40,000
Fund balance: $(40,000)
• Vader Water System Fund 623: $40,000 Increasing expenses and use of fund
balance, for unanticipated cost for supplies, repairs and maintenance to the Vader
Water System. Change to noticed amount $35,000
FINAL AMOUNT
REVENUE: $0
EXPENDITURES: $40,000
FUND BALANCE: $(40,000)
Don Iddings, Vader, stated there are about 5% of the people in Vader who are not
paying the basic fee of $48.00 a month which would help pay for the water system.
Commissioner Schulte asked if there were any more questions. There were none. He
closed the question and answer portion of the hearing and opened the formal hearing.
Dawna Truman asked that her previous comments be adopted into the record.
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Commissioner Schulte asked if there were any other statements for public testimony.
There were none. He closed the hearing and asked for a motion.
Commissioner Averill made a motion to approve Resolution No. 12-083.
Commissioner Schulte seconded the motion. Candace Hallom read the item into the
record.
2011 Vader Water System Budget, Emergency and Supplemental Appropriations.
Resolution No. 12-083
Commissioner Averill stated the residents in Vader should be paying their share and
we will look into this further. We have done a tremendous service to for the citizens of
Vader. We are giving them a good system this summer. This adjustment being done
today is a bookkeeping thing and is something we have to do because we have
expended funds for the system that were in excess of what was originally planned.
Motion Carried 2-0
There being no further business, the Commissioners’ public meeting adjourned at 10:28
am on March 5, 2012. The next public meeting will be held Monday, March 12, 2012, at
10:00 a.m.
Please note that minutes from the Board of County Commissioners’ meetings are not
verbatim. A recording of the meeting may be purchased at the Commissioners’ office.
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
ATTEST: F. Lee Grose, Chairman
Karri Muir, Clerk of the Board P.W. Schulte, Commissioner
Lewis County Commissioners
Ron Averill, Commissioner