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2012-04-30 Board Meeting Minutes 1 BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON BOARD MEETING MINUTES April 30, 2012 The Board of County Commissioners for Lewis County, Washington met in regular session on Monday, April 30, 2012 at 10:00 a.m. Commissioners F. Lee Grose, Bill Schulte, and Ron Averill were in attendance. Chairman Grose determined a quorum, called the meeting to order and proceeded with the flag salute. Commissioner Schulte moved to approve the minutes from the 10:00 a.m. meeting held on Monday, April 23, 2012. Commissioner Averill seconded the motion but noted that in the budget amendment there was one item that is unclear in the section of Forest Counties Fund 123. In 2012 we budgeted $132,979.00; we had more money than we originally though so we increased the amount to $134,897.00. The way it is stated in the minutes it is not clear of where that increase was. Motion Carried 3-0 PUBLIC COMMENT Edna Fund, Historical Museum, invited the Board to the “Railroad Ties” a production done by KBTC. It is about our two 100 year old depots in Centralia and Chehalis. CONSENT Commissioner Averill moved to approve Consent Agenda items one through eight. Commissioner Schulte seconded the motion. Candace Hallom read the items into the record. 1. Resolution No. 12-137 Approval of Warrants for payment. Commissioner Averill stated this approves 15 Special Purpose warrants (Vader Water System) for $10,234.60 and 258 warrants issued by the Auditor’s Office for $751,290.25, totaling $761,524.85. 2. Resolution No. 12-138 Approving a joint resolution with Cowlitz and Skamania County in support of Mt. St Helens being managed by the US Forest Service (USFS) and to go on record opposing the creation of a Mt. St. Helens National Park. Chairman Grose stated three years ago Congressman Brian Baird and Senator Maria Cantwell requested and called into session a Congressional Advisory Committee consisting of representatives from Cowlitz, Lewis, and Skamania Counties to discuss whether Mt. St. Helens should become a national park or should it remain under control of the USFS. That committee spent 18 months taking testimony, reviewing documents, allowing for public input on all aspects of the monument. The committee unanimously came to an agreement that it should remain under governship of the USFS. The 2 pressure is on from certain individuals to change Mt. St. Helens to a National Park. Over 2 million acres of Washington lands have been designated wilderness areas since 1984. This is another attempt to take control of more of that federal land by parks and wilderness areas. The Commissioners from the three Counties have agreed to come out strongly opposed to the creation of the Mt. St. Helens National Park. 3. Resolution No. 12-139 Cancellation of warrants. Commissioner Averill stated this approves cancellation of two warrants issued by the Lewis County Auditor’s Office for a total of $735.00. One warrant was for a registration fee for a conference that was cancelled, and the other was a duplicate payment. 4. Resolution No. 12-140 Bid award for the 2012 USFS Crushed Screenings and Crushed Surfacing Top Course Proposal. Rod Lakey, Public Works, stated this project is listed as #1 on Lewis County’s 2012 Six Year Transportation Improvement Program. This contract will allow Lewis County to purchase crushed screenings and crushed surfacing top course (CSTC) to improve approximately 1.5 miles of Skate Creek Road. A Call for Bids was made on April 2, 2012. The project was advertised for two consecutive weeks in the East County Journal and The Chronicle. The project was also listed on Lewis County’s website. Public Works received 4 responsive bids for this project on April 17, 2012. Justice Trucking & Backhoe, Glenoma, WA, provided the lowest responsive bid of $77,756.68 (the Engineer’s estimate was $89,005.07). The lowest responsive bid is below the Engineer’s estimate. Approval of the Resolution will authorize an action to execute a contract between Justice Trucking & Backhoe and Lewis County Public Works for the 2012 USFS Crushed Screenings & Crushed Surfacing Top Course Proposal, and authorize the Director of Public Works to sign the same. The USFS received a $300,000.00 grant for Western Federal Lands for maintenance on forest roads. The grant will reimburse Lewis County for the USFS Project. This is being included into Lewis County’s 3R program. 5. Resolution No. 12-141 Approving an agreement for acquisition of additional right of way for Koontz Road. Larry Unzelman, Public Works, stated this Resolution 10-099, passed by the Board of County Commissioners on April 19, 2010, instructed the County Engineer to acquire all right of way necessary for improving Koontz Road, southeast of Napavine. The Koontz Road Widening Project is part of the County’s Six Year Transportation Improvement Program. An offer dated December 19, 2011, was made to a property owner, Judie L. Cruse, in the amount of $33,800 for 7.50 acres of land. The County received a letter on January 31, 2012, from Ms. Cruse’s attorney rejecting the offer. The County responded to the letter explaining the offer was based on an appraisal by the County which had been independently reviewed and the value was found to be reasonable and appropriate to the market. Ms. Cruse hired an appraiser who determined a value of $81,000. She then offered to sell the property for $90,000. The County did not accept the results of the appraisal, however, continued to negotiate with the property owner. 3 Negotiations have resulted in the property owner offering to sell the property for $67,400 plus $7,000 in appraisal and attorney fees. Further negotiations will likely not bring the parties closer together and the cost associated with delaying the road project will exceed the increased acquisition cost. Therefore, to resolve this matter the County is willing to accept the property owner’s offer for the purpose of settling negotiations. The agreement has been sent to Ms. Cruse for signature. The Board’s approval and execution of this Agreement will conclude this acquisition. Commissioner Averill ask Larry to explain why we need 7.50 acres. Larry Unzelman stated part of it is for additional right of way at the intersection of North Military Road and Koontz Road. The larger part is for mitigation designated for a stream that runs along the road way and wetlands that are being disturbed as a result of the road project. 6. Resolution No. 12-142 Appointment of a member to the Timberland Regional Support Network, Quality Review Team. Danette York, Director of Health and Social Services, stated this Resolution is for the appointment of Kristine Towner, Centralia, to the Timberlands Regional Support Network Quality Review Team. This appointment will bring Lewis County’s Representation up to three on the Quality Review Team. The team monitors, plans, and reports on the quality of mental health services being provided to Lewis County residents. This is a two year appointment starting May 2012 through April of 2014. Commissioner Averill stated the Timberland Regional Support Network is among 13 Regional Support Networks in the State. The provider in Lewis County is Cascade Mental Health. 7. Resolution No. 12-143 Approving amended bylaws of the Lewis County Veterans Advisory Board. Danette York, Director of Health and Social Services, stated the bylaws of the Lewis County Veterans Advisory Board were approved by Resolution 08-019 on January 14, 2008. This amendment is to allow ample time to review and act on any Action Items in the Minutes. It designates the Veterans Relief Fund Coordinator (county staff) to prepare and mail minutes of meetings within one week of a board meeting. The Veterans Advisory Board unanimously approved to amendment of the by-laws. 8. Resolution No. 12-144 Approving a Department of Ecology grant between Lewis County, cooperating with the cities of Centralia, Chehalis, Winlock, and Morton, for funding required to update their respective Shoreline Master Programs. Robert Johnson, Director of Community Development, stated this Resolution approves a $780,000.00 contract between Lewis County and the Department of Ecology for Grant Funding for Lewis County and the Cities of Centralia, Chehalis, 4 Winlock, and Morton to update their respective Shoreline Master Programs. Under RCW 90.58 Counties and Cities subject to regulation are required to periodically update their Shoreline Master Programs. The County is working cooperatively with those cities to do the Shoreline Master Program inventory, analysis, and update together. This $780,000.00 grant will provide money that will be agreed to by the County and Cities to hire a consultant to do the necessary technical work and assist the County and Cities in doing their public outreach and drafting. This is a three year grant and the County and Cities are required to have their Shoreline Master Programs updated by June 1, 2014. Commissioner Averill stated when talking of shorelines we have a tendency to think about the beaches along the Ocean. In the Shoreline Management Act shorelines are any large river, lake, and shores on the ocean. There are strict restrictions for those property owners who have shoreline designated property. This is a very important project for Lewis County due to our agriculture lands. Chairman Grose stated, with a State that is a billion or two dollars out of balance, for Ecology to continue to award grants for consultants to do consulting work in an area that may or may not be truly needed raises serious questions. He feels that the State Legislature needs to look at what is really needed and what is really wanted. Commissioner Schulte stated we are spending three quarters of a million on a updating a plan that is already pretty affective. Motion Carried 3-0 There being no further business, the Commissioners’ public meeting adjourned at 10:33 am on April 30, 2012. The next public meeting will be held Monday, May 7, 2012, at 10:00 a.m. Please note that minutes from the Board of County Commissioners’ meetings are not verbatim. A recording of the meeting may be purchased at the Commissioners’ office. BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON ATTEST: F. Lee Grose, Chairman Clerk of the Board P.W. Schulte, Commissioner Lewis County Commissioners Ron Averill, Commissioner