2012-08-20 Board Meeting Minutes 1
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
BOARD MEETING MINUTES
AUGUST 20, 2012
The Board of County Commissioners for Lewis County, Washington met in regular
session on Monday, August 20, 2012 at 10:00 a.m. Commissioners F. Lee Grose, Bill
Schulte and Ron Averill were in attendance. Chairman Grose determined a quorum,
called the meeting to order and proceeded with the flag salute. Commissioner Averill
moved to approve the minutes from the 10:00 a.m. meeting held on Monday, August 13,
2012. Commissioner Schulte seconded the motion.
Motion Carried 3-0
Employee Recognition
Chairman Grose announced and recognized Karri Muir for obtaining her Municipal
Clerks Certification and presented her with a plaque.
Commissioner Schulte stated this certificate took four years to earn. He congratulated
her for her accomplishment.
Public Comment
Robert Johnson, Director of Community Development, introduced and welcomed
Stan May who is the new Long Range Planner for the County.
NOTICE
Commissioner Schulte moved to approve Notice Agenda item one. Commissioner
Averill seconded the motion. Candace Hallom, Administrative Assistant, read the item
into the record
1. Notice: In the matter of the necessary acquisition of additional Boyd Road
right of way for slide repair. Resolution No. 12-267
Larry Unzelman, Real Estate Services Manager, stated Resolution 11-330, passed
by the Board of County Commissioners on October 10, 2011, instructed the County
Engineer to acquire all necessary rights of way for the slide repair on Boyd Road. An
offer for the purchase of the additional right of way needed for the slide repair was made
on March 15, 2012. Although there have been discussions with the property owner, no
real progress has been made and we are at a point where the only available option is to
initiate condemnation. The attached resolution would direct the Public Works
Department to give required notice of final action. RCW 8.25.290 requires notice of
planned final action be given by publication once a week for two successive weeks and
every property owner of record shall be notified by certified mail fifteen days before the
2
final action. After these requirements have been met, a resolution notifying the Board of
such will be presented with a recommendation to authorize condemnation.
Motion Carried 3-0
CONSENT
Commissioner Averill moved to approve Consent Agenda items two through nine.
Commissioner Schulte seconded the motion. Candace Hallom, Administrative
Assistant, read the items into the record.
2. Resolution No. 12-268 Approval of warrants and payroll for payment.
Commissioner Averill stated this Resolution approves 239 warrants issued by the
Auditor’s Office totaling $1,031,388.69. Also approves 259 warrants for net withdrawal
on payroll totaling $235,837.00.
3. Resolution No. 12-269 Establishment of the 2012 Debt Service Fund No. 212.
Suzette Smith, Auditors Office, stated authorization was given for Resolution No. 12-
106 allowing the County to issue Limited Tax General Obligation Refunding Bonds
Series 2012. This Resolution establishes Debt Service Fund No. 212 as required by the
bond document attached to Resolution 12-106. This is to finish refunding the 2003
series of bonds and this established the debt service fund to pay the debt service on the
new bonds issued.
Chairman Grose asked what this refunding of bonds did for the County cash situation.
Suzette Smith stated we did this to save money, the interest rate went down. We have
not received the bond transcript so we don’t know the full ramification.
4. Resolution No. 12-270 Establishment of a till cash fund for the Lewis County
Juvenile Court.
Commissioner Averill stated this Resolution approves the establishment of a cash till
of $100.00 for the Juvenile Court to make change. Juvenile Court has not historically
collected cash money. Superior Court has a need to order family court participants to
obtain an observed urine analysis collection (UA). This was previously done by the
Lewis County Jail in their alternative sanctions program but it is now performed by
trained Juvenile Court staff. The respondent pays for this service with cash only and
Juvenile Court needs to establish a cash till in order to facilitate service to the public by
making change for payment of UA’s.
5. Resolution No. 12-271 Approving a Collective Bargaining Agreement with
Teamsters representing Juvenile Detention.
Archie Smith, Human Resources, stated this contract is a one year agreement from
January 1, 2012 through December 31, 2012 there is no COLA for the 2012 calendar
3
year but it contains a “me too” clause should non-represented employees receive a
COLA. The health and welfare insurance has been maintained at $835.00 until the
following month after approval of this contract and will then go up to $865.88. There
was clarification of jury duty procedures, work schedule, detention lead duties, and a
clothing allowance was added for destruction of employees clothing by juvenile
detention kids. The union also agrees to accept the new payroll language for transition
into the new financial system.
6. Resolution No. 12-272 Approving an inter-local agreement with the City of
Tumwater.
Tim Elsea, Public Works Director, stated this Resolution will allow City of Tumwater
and Lewis County to enter into an Inter-local Agreement. This Agreement will govern
reimbursable work performed by Public Works forces for which City of Tumwater does
not have the capability to do themselves. The term of the Agreement will expire on
December 31, 2015. This is for striping various streets in the City of Tumwater and is for
a maximum of $20,000.00 per incident with an annual aggregate of $30,000.00.
7. Resolution No. 12-273 Approving a master inter-local with the Port of
Centralia.
Tim Elsea, Director of Public Works, state this Resolution will allow the Port of
Centralia and Lewis County to enter into a Master Inter-local Agreement. This
Agreement will govern reimbursable work performed by Public Works forces for which
the Port does not have the capability to do itself. The term of the Agreement will be for
a period of 5 years and will expire on December 31, 2017 and is for a maximum of
$20,000.00 per incident with an annual aggregate of $30,000.00. This is for crack
sealing.
Commissioner Averill stated we the County are doing this work for the two
jurisdictions. He wants to insure the public understands this is not taking away from our
ability to do county work. Most of this work is done as extra overtime pay and is an
opportunity for our employees to make extra money on overtime and paid at overtime
cost.
Tim Elsea stated we will be reimbursed at 100% with administrative cost on top of that.
There is also a clause in each of the inter-local agreements that says it is understood
and agreed that the time for and hours of performance of reimbursable work is at the
County’s discretion and all reimbursable work is provided for only if such work does not
interrupt or interfere with the County’s regularly scheduled road maintenance activities.
8. Resolution No. 12-274 Accepting a deed of right of way for Marttala Road
North, Winlock, WA.
Tim Elsea, Director of Public Works, stated property owners Steven and Jill Mansfield
have applied for a Boundary Line Adjustment with Lewis County. Their property has
4
frontage on Marttala Road North. County records indicate that Marttala Road North has
not been formally established as a county road and title has not been conveyed to the
County therefore the County’s claim to the road is through its many years of maintenance.
The applicant as a requirement of the Boundary Line Adjustment process has deeded 20
feet of their property to the County to clear title to the right of way for Marttala Road North.
It appears to now be in the best public interest to accept this deed for right of way from
Steve and Jill Mansfield clearing title to a portion of Marttala Road North.
9. Resolution No. 12-275 Approving an agreement with the USDA Forest Service
Gifford Pinchot National Forest for noxious weed management.
Bill Wamsley, Lewis County Weed Board, stated this is a new agreement with the
Forest Service that comes with some funding in the amount of $32,000.00 that was
approved by the Gifford Pinchot National Forest Resource Advisory Committee last
year. This agreement extends through September 2017. Earlier this year we did an
amendment modification to extend the current agreement and this will take the place of
that agreement. We work with the Cowlitz Valley Ranger District in terms of proposals
of new work on road systems, administrative sites, and some camp grounds. Also,
each year we propose new site as we find new weeds within the forest and then we
follow up on the work done previously.
Motion Carries 3-0
There being no further business, the Commissioners’ public meeting adjourned at 10:27
am on August 20, 2012. The next public meeting will be held Monday, August 27, 2012,
at 10:00 a.m.
Please note that minutes from the Board of County Commissioners’ meetings are not
verbatim. A recording of the meeting may be purchased at the Commissioners’ office.
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
ATTEST: F. Lee Grose, Chairman
Clerk of the Board P.W. Schulte, Commissioner
Lewis County Commissioners
Ron Averill, Commissioner