2012-09-24 Board Meeting Minutes 1
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
BOARD MEETING MINUTES
September 24, 2012
The Board of County Commissioners for Lewis County, Washington met in regular
session on Monday, September 24, 2012 at 10:00 a.m. Commissioners F. Lee Grose,
Bill Schulte, and Ron Averill were in attendance. Chairman Grose determined a
quorum, called the meeting to order and proceeded with the flag salute. Commissioner
Averill moved to approve the minutes from the 10:00 a.m. meeting held on Monday,
September 17, 2012. Commissioner Schulte seconded the motion.
Motion Carried 3-0
PUBLIC COMMENT
Chairman Grose asked for public comment and there was no comment.
NOTICE
Commissioner Schulte moved to approve Notice Agenda item one. Commissioner
Averill seconded the motion. Candace Hallom, Administrative Assistant, read the item
into the record.
1. Notice: Regarding the 45-day comment period on proposed Title III projects
under the Secure Rural Schools and Community Self-Determination Act.
Resolution No. 12-299
Dawna Truman, Budget Director, stated this is notice of a 45 day comment period for
Title III projects under the Secure Rural Schools and Community Self-Determination
Act. There is a need for a 45 day comment period. The comment period will begin on
September 26, 2012. Those who would like to comment on the Title III projects may do
so by sending their comments to the Lewis County Budget Department in Room 209.
The comment period will end on November 13, 2012 at 5:00 pm. This Resolution will
be noticed in The East County Journal on September 26, 2012.
Commissioner Averill stated there are three applications for Title III projects;
• Lewis County Fire District #14 Fire/Rescue Communications Enhancement in the
amount of $6,156.00
• Lewis County Fire District #18 is requesting personal protective equipment to
fight forest wildfires in the amount of $14,844.00
• Lewis County Sheriff’s Office Search and Rescue is requesting some search and
rescue equipment in the amount of $26,000.00
Motion Carried 3-0
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CONSENT
Commissioner Averill moved to approve Consent Agenda items two through four.
Commissioner Schulte seconded the motion. Candace Hallom, Administrative
Assistant, read the items into the record.
2. Resolution No. 12-300 Approval of warrants and payroll for payment.
Commissioner Averill stated this Resolution approves 261 warrants issued by the
Auditor’s Office totaling $989,780.91. Also approves 261 warrants for net withdrawal on
payroll totaling $237,287.00.
3. Resolution No. 12-301 Reappointment and appointment of members to the CD-
MH-TC Sales Tax Advisory Board.
Danette York, Director of Public Health and Social Services, stated the Lewis
County Board of County Commissioners (BOCC) adopted Ordinance 1224 on June 20,
2011 creating a new chapter to Title 3 of Lewis County Code imposing an additional
sales and use tax to be used for chemical dependency treatment, mental health
treatment, and therapeutic court programs and services. Resolution 11-293 established
an advisory board which will make recommendations to the BOCC concerning the use
of the proceeds of the tax and provide advice to the BOCC concerning the prioritization,
selection, and evaluation of programs funded by this tax. The purpose of this
resolution is to reappoint Mindy Greenwood, Chehalis, as the Certified Chemical
Dependency Treatment Professional to fill a regular board position through September
30, 2015; reappoint Mary Graham, Chehalis, as a Citizen at Large, to fill a regular board
position through September 30, 2015; and appoint Cristi Heitschmidt, Olympia, as a
representative from the Community Health Partnership to fill the position vacated by
Donna Karvia through September 30, 2014.
4. Resolution No. 12-302 Ratification of Coordinated Prevention Grant with the
WA State Department of Ecology.
Tim Elsea, Public Works Director, stated Lewis County Solid Waste, a division of the
Public Works Department, has been awarded an Offset Cycle Coordinated Prevention
Grant (CPG) from the Dept. of Ecology, which Solid Waste will use for a green building
project and to improve the organics collection program. This agreement, effective July
1, 2012, through June 30, 2013, allows a total eligible amount of $138,260.00, of which
$103,695.00 will be allocated by the State and the County will match $34,565.00. The
funds will finance projects to divert and reuse construction and demolition debris, and
scrap metal, from the municipal solid waste stream; and to improve the infrastructure of
the organics collection program, which will include retro-fitting the older, unused crane
to compact organics and other materials in the recycle area, and at special recycling
events.
Motion Carried 3-0
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HEARING
Hearing: 2012 4th Budget Amendment
Chairman Grose announced the hearing and asked for a Staff Report.
Dawna Truman, Budget Director, stated this hearing is for the approval of the 4th
2012 budget amendment. The Notice of Hearing was published in the East County
Journal on September 12th and 19th. She then provided an overview of the
amendment.
ALL FUNDS: Noticed Amount
REVENUE: $440,823.00
EXPENDITURES: $502,591.00
CHANGE IN FUND BALANCE: $(61,768.00)
Changes since the Notice amount
Revenue decreased by $81,623.00
Expenditures Increased by $55,392.00
ALL FUNDS: FINAL AMOUNT
REVENUE: $359,200.00
EXPENDITURES: $557,983.00
CHANGE IN FUND BALANCE: ($198,783.00)
Commissioner Schulte stated the County Budget is roughly just over $100,000,000
total. This adjustment is less than 1% adjustment on the overall budget. While this
amendment looks like big numbers it is a very small adjustment.
Commissioner Averill stated during the year there are funds that come in from the
Federal or State Government or we may get some forest sales that we didn’t anticipate.
There are many things that might increase revenue as well as items that may cause
changes to expenditures.
Chairman Grose asked if there were any more questions. There were none. He closed
the question and answer portion of the hearing and opened the formal hearing.
Dawna Truman asked that her previous comments be adopted into the record.
Chairman Grose asked if there were any other statements for public testimony. There
were none. He closed the hearing and asked for a motion.
Commissioner Schulte moved to approve Resolution No. 12-303. Commissioner
Averill seconded the motion. Candace Hallom read the item into the record.
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Resolution 12-303 Lewis County 2012 Budget, Emergency and Supplemental
Appropriations to and transfers within Current Expense and Various Funds.
Motion Carried 3-0
There being no further business, the Commissioners’ public meeting adjourned at 10:17
am on September 24, 2012. The next public meeting will be held Monday, October 1,
2012, at 10:00 a.m.
Please note that minutes from the Board of County Commissioners’ meetings are not
verbatim. A recording of the meeting may be purchased at the Commissioners’ office.
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
ATTEST: F. Lee Grose, Chairman
Clerk of the Board P.W. Schulte, Commissioner
Lewis County Commissioners
Ron Averill, Commissioner