2012-10-08 Board Meeting Minutes 1
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
BOARD MEETING MINUTES
October 8, 2012
The Board of County Commissioners for Lewis County, Washington met in regular
session on Monday, October 8, 2012 at 10:00 a.m. Commissioners F. Lee Grose, Bill
Schulte, and Ron Averill were in attendance. Chairman Grose determined a quorum,
called the meeting to order and proceeded with the flag salute. Commissioner Averill
moved to approve the minutes from the 10:00 a.m. meeting held on Monday, October 1,
2012. Commissioner Schulte seconded the motion.
Motion Carried 3-0
PUBLIC COMMENT
Chairman Grose asked for public comment and there was no comment.
NOTICE
Commissioner Schulte moved to approve Notice Agenda item one. Commissioner
Averill seconded the motion. Candace Hallom, Administrative Assistant, read the item
into the record.
1. Call for Bids: For the materiel purchase for the King Road Rehabilitation
Project. Bids are due by 11:00 am on October 23, 2012 to the Clerk of the
Board. Resolution No. 12-309
Tim Elsea, Director of Public Works, stated this project is listed as number 10 on Lewis
County’s 2012 Six Year Transportation Improvement Program. King Road Rehabilitation,
MP 8.414 -10.554, is grant funded ($1,115,000—CRAB RAP and $874,000—Lewis
County). RAP grant funding guidelines require construction advertisement to commence
by April 17, 2012. Resolution 12-095 approved the Call for Bids for the Materiel Purchase
of Culvert Pipe for Phase I of the King Road Rehabilitation Project, meeting CRAB
guidelines and securing the RAP grant funding. This steel structural plate pipe arch
purchase is being pursued to ensure project specific materials are available for Phase II
construction scheduled to begin in the summer of 2013. Additionally, culvert plans will
provide Lewis County design staff actual footing and culvert dimensions to depict on
construction plans (culvert manufacturers produce slightly varying heights, widths and
lengths of acceptable products). Sealed bids for the Materiel Purchase of a Steel
structural Plate Pipe Arch with Precast Concrete Footings for King Road Rehabilitation
Project shall be submitted to the Clerk of the Board of Lewis County Commissioners
(351 N.W. North Street, Room 210, CMS-01, Chehalis, Washington 98532), by or
before 11:00 A.M. on Tuesday, October 23, 2012 and will be opened on or after 11:30
A.M. on October 23, 2012.
Motion Carried 3-0
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CONSENT
Commissioner Averill moved to approve Consent Agenda items two through seven.
Commissioner Schulte seconded the motion. Candace Hallom, Administrative
Assistant, read the items into the record.
2. Resolution No. 12-310 Approval of warrants and payroll for payment.
Commissioner Averill stated this Resolution approves 257 warrants issued by the
Auditor’s Office totaling $875,937.43. Also approves 451 automatic deposits checks
totaling $1,259,657.07; and, 164 payroll warrants for net pay, and 64 payroll warrants
for benefits/deductions for a total of $3,216,662.12, including automatic deposits.
3. Resolution No. 12-311 Approving the acquisition of additional right of way for
King Road.
Tim Elsea, Director of Public Works, stated the King Road Rehabilitation Project
extends 2.14 miles, beginning approximately 2,450 feet southerly of the Cook Road
intersection and ending approximately 200 feet south of the Boistfort Winlock Road
intersection (Mile Post 8.14 to 10.55). The purpose of the project is to improve
alignment, widen and install culverts and ditches and add safety improvements. The
project will require right of way acquisitions from three property owners. This Resolution
grants authority to the Public Works Department to acquire the necessary additional
right of way for the project.
4. Resolution No. 12-312 Approving the acquisition of additional right of way for
Wildwood Road.
Tim Elsea, Director of Public Works, stated the Wildwood Road Project, west of
Vader requires a culvert replacement. This project will require additional right of way
from three property owners. This Resolution grants authority to the Public Works
Department to acquire the necessary additional right of way for the culvert replacement
project. Procedures for acquiring necessary right of way, adopted by Resolution 09-381,
will be followed. He then briefly explained the procedures.
5. Resolution No. 12-313 Adoption of the Regional Road Maintenance
Endangered Species Act guidelines and approval to apply for the Regional
Road Maintenance Program.
Tim Elsea, Director of Public Works, stated this Resolution would allow Public Works
to adopt and apply the Regional Road Maintenance Endangered Species Act Program
guidelines developed in 2003 to appropriate projects. These guidelines include best
management practices for road maintenance activities which include maintenance and
improvement of structures to facilitate the passage of salmon and ensuring that those
maintenance activities cause minimal impact on salmon bearing rivers and streams. For
any of the streams that have endangered species we are required to do a biological
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assessment. By adopting and applying this program we will not be required to do the
biological assessment and therefore these projects will take one year less to complete.
6. Resolution No. 12-314 Approving an agreement with the state Office of
Financial Management.
Robert Johnson, Director of Community Development, stated Lewis County acts as
the fiscal agent of the Flood Authority. The County has an existing contract with the
Office of Financial Management. This resolution will amend that contract and will
provide an additional $10,000.00 in funding to the Flood Authority. The funding will be
used to provide updates to the flood inundation maps that the Flood Authority uses for
an early warning system. The funding will be used by WEST Consultants Inc. to update
those maps.
7. Resolution No. 12-315 Approving an agreement with WEST Consultants Inc.
Robert Johnson, Director of Community Development, stated this Resolution
authorizes a contract with WEST Consultants to use the $10,000.00 additional funding
to update the flood inundation maps.
Commissioner Averill stated WEST Consultants still had one gauge to install when we
ended the old contract on the 30th of June. There was about $44,000.00 moved forward
from the last biennium to the current biennium to cover the installation of that final
gauge plus the data that had been collected over the last year of operation. WEST
wants to update the inundation maps and that is what this $10,000.00 will cover.
Motion Carried 3-0
HEARING
Hearing: Sprint Communications Non-exclusive license for telecommunications
facilities
Chairman Grose announced the hearing and asked for a Staff Report.
Larry Unzelman, Real Estate Services Manager, stated Sprint Communications L.P.
has requested a license for the construction, operation and maintenance of
telecommunications facilities on Highway 603 west of Napavine. This license would
replace their franchise which expired on June 19, 2012 and granted to them by WSDOT
while Highway 603 was a state highway. Resolution 12-284 passed by this Board on
September 10, 2012 set this date as the date for hearing on the matter. The non-
exclusive license is being granted pursuant to and in conformance with RCW 36.55 and
Lewis County Code 12.25 through 12.50. RCW 36.55 requires that no hearing be held
on a proposed franchise or license until 5 days after the last publication date and 15
days after posting notice in three public places. Publication must be twice in the official
newspaper of the county. Publication occurred on September 12 and 19 in The East
County Journal and September 12 and 20 in The Chronicle. The notification of License
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was posted in three public place and affidavits are on file indicating compliance with the
posting and publication requirements. The License with a five year term has been sent
to the applicant and has been reviewed. They have accepted the terms of the License
and have signed the document and returned it to the County.
Chairman Grose asked if there were any more questions. There were none. He closed
the question and answer portion of the hearing and opened the formal hearing.
Larry Unzelman asked that his previous comments be adopted into the record.
Chairman Grose asked if there were any other statements for public testimony. There
were none. He closed the hearing and asked for a motion.
Commissioner Schulte moved to approve Resolution No. 12-316. Commissioner
Averill seconded the motion.
Resolution 12-316 In the Matter of a Non-exclusive License to Sprint
Communications Company L.P. to construct, operate and maintain
Telecommunications Facilities in Lewis County Rights-of-Way; and setting forth
conditions accompanying a grant of non-exclusive License; and providing for
County Administration and regulation of the non-exclusive License.
Motion Carried 3-0
There being no further business, the Commissioners’ public meeting adjourned at 10:23
am on October 8, 2012. The next public meeting will be held Monday, October 15,
2012, at 10:00 a.m.
Please note that minutes from the Board of County Commissioners’ meetings are not
verbatim. A recording of the meeting may be purchased at the Commissioners’ office.
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
ATTEST: F. Lee Grose, Chairman
Clerk of the Board P.W. Schulte, Commissioner
Lewis County Commissioners
Ron Averill, Commissioner