2012-10-29 Board Meeting Minutes 1
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
BOARD MEETING MINUTES
October 29, 2012
The Board of County Commissioners for Lewis County, Washington met in regular
session on Monday, October 29, 2012 at 10:00 a.m. Commissioners F. Lee Grose,
Bill Schulte, and Ron Averill were in attendance. Chairman Grose determined a
quorum, called the meeting to order and proceeded with the flag salute. Commissioner
Schulte moved to approve the minutes from the 10:00 a.m. meeting held on Monday,
October 22, 2012. Commissioner Averill seconded the motion.
Motion Carried 3-0
PUBLIC COMMENT
Robert Johnson, Director of Community Development, took an opportunity to thank
not only the BOCC, Directors, and Staff but also the people at home for the privilege to
work for Lewis County. This community is a wonderful community and there are great
people here. Thanks to everybody, it has been a great 14 years.
PROCLAMATION
Commissioner Averill moved to approve Proclamation Agenda item one.
Commissioner Schulte seconded the motion. Commissioner Averill read the
Proclamation into the record.
1. Proclamation: Proclaiming the month of October as Domestic Violence
Awareness Month.
Commissioner Averill stated the month of October is proclaimed as “Domestic
Violence Awareness Month” in Lewis County. Families are the foundation of a safe and
healthy community and it is the goal of this community for our families to be safe. The
problem of domestic violence is not confined to any group of people, but it crosses all
economic, racial, gender, educational, religious and societal barriers, and is sustained
by indifference. Domestic violence is an immense problem in Lewis County. In 2011
over 670 households received services from the Human Response Network’s Domestic
Violence program. Victims and survivors of domestic violence need the support of their
community to find the compassion, comfort and healing they need. Domestic violence
abusers need to be punished to the full extent of the law. Lewis County residents are
asked to join in remembering the victims of domestic violence, celebrating the survivors,
and working together to end domestic violence in Lewis County.
Heather Wilson, Human Response Network, stated on behalf of the Human
Response Network we would like to thank each and every one of you for recognizing
how important this is to our community and thank you for your cooperation and support.
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Motion Carried 3-0
CONSENT
Commissioner Schulte moved to approve Consent Agenda items two through ten.
Commissioner Averill seconded the motion. Candace Hallom, Administrative
Assistant, read the items into the record.
2. Resolution No. 12-328 Approval of warrants for payment.
Commissioner Averill stated this Resolution approves 246 warrants issued by the
Auditor’s Office totaling $1,610,641.75.
3. Resolution No. 12-329 Cancellation of warrants.
Commissioner Averill stated this Resolution approves the cancellation of two warrants
issued by the Auditor’s Office for $420.00 that were lost or destroyed; and, two warrants
for $780.00 that were issued in the wrong amount. Further approves the reissue of
corrected warrants.
4. Resolution No. 12-330 Approving an inter-local agreement with the City of
Centralia for computer and software maintenance services.
Michael Strozyk, Director of Central Services, stated this is a renewal of an inter-
local agreement with the City of Centralia for Information Technology computer services
and maintenance support. This is specific to the Spillman software that is owned and
operated by the 911 Center. Spillman is the records management system for all ten law
enforcement entities in Lewis County and most of the fire departments. It is the
computer aided dispatch center where the officers have laptops in their patrol cars. We
own the software and due to security reasons with the Washington State Patrol we do
not allow access outside of our internal system to work on this system. This inter-local
agreement is for two years and expires December 31, 2014. This agreement is for a
fixed amount of $38,940.00 for 2013. That cost is based upon the amount of equipment
they have. This amount will be reviewed towards the end of 2013 to see what 2014 will
be.
5. Resolution No. 12-331 Approving a grant agreement with the Onalaska
Alliance to accept funding under RCW 82.143.370, Distressed Counties Fund.
Chairman Grose stated this Board has made it a point to try to help the smaller
communities in any way that we can. The Distressed Counties fund has been used in
different cases to improve the local communities within the County. The Onalaska
Alliance has wanted to provide a paved parking lot at Carlisle Lake as an economic
driver for the community. The .09 committee approved their application and this
Resolution is a formalization of that funding agreement with the Onalaska Alliance.
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6. Resolution No. 12-332 Authorizing legal defense and indemnity for Lewis
County employees.
Paulette Young, Risk and Safety Administrator, stated Lewis County Community
Development Employee Alene Stewart and Human Resources Administrator Archie
Smith have both been named in a legal action filed in Lewis County Superior Court.
Alene and Archie have both requested defense and indemnification pursuant to
Resolution 03-042 and 04-164. Under these resolutions Michael and Alexander PLLC
will be requested to provide legal defense for both Ms. Stewart and Mr. Smith.
Commissioner Averill stated that any employee of the county can be sued and those
lawsuits can be very expensive. When done in the course of their duties the County
has the right and obligation to assist the employee.
7. Resolution No. 12-333 Approving a personal service agreement with Robert
Weidner.
Rod Lakey, Acting Public Works Director, stated Public Works is requesting the
BOCC to authorize a renewal agreement with Robert K. Weidner to act on behalf of
Lewis County in Washington D.C. for Public Land, Environment & Natural Resources in
conjunction with Secure Rural Schools funding. The annual dues are $7,500.00. These
dues will allow Weidner to monitor and provide information on matters affecting public
lands within member counties.
Commissioner Averill stated Mr. Weidner is a lobbyist in Washington DC. He has
provided services to the Timber Counties in Washington and Oregon. The spotted owl
has caused the Forest Service to close down virtually all of their harvesting of timber.
This impacted the proceeds that used to come to the Counties to help defray part of the
cost of servicing forest areas. W e went back and asked for some relief and it is through
the timber counties and use of Mr. Weidner that we got that relief in the Secure Rural
Schools program.
Chairman Grose stated this funding comes from Public Works due to the funding they
receive from the program. Next year we will receive about $1.2 million from the Secure
Rural Schools funding.
8. Resolution No. 12-334 Request for an engineer’s report for the proposed
vacation of Johnson Creek Road East.
Larry Unzelman, Real Estate Services Manager, stated Johnson Creek Road East
lies east of Johnson Creek Road and west of U.S. Highway 12 near Packwood. One
property owner owns on both sides of the road for its entire length. The property owner
has requested that the County vacate all of Johnson Creek Road East. Any and all
interests other than the requesting parties will be evaluated as part of the Engineer’s
Report. Passing this resolution would instruct the Engineer to examine the road,
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evaluate the request, and file an Engineer’s Report, as required by RCW 36.87.010 and
LCC 12.15.
9. Resolution No. 12-335 Ratifying a contract change order for the Newaukum
Bridge Replacement Project.
Rod Lakey, Acting Public Works Director, stated pursuant to Resolution 11-437 requirements,
Directors of each of the County departments, under authority of the Board of County
Commissioners, possess authority to execute and bind Lewis County to consulting services
contracts, projects, agreements, grant applications, contract amendments, and change orders
involving the actual expenditure or receipt of less than $150,000.00 per year funded with Federal or
State monies provided that, by resolution, acceptance of such funding has been authorized and
approved by the Board. Further, the Board will ratify by resolution, after-the-fact, such contracts,
projects, agreements, grant applications, contract amendments, and change orders in excess of
$40,000 but less than $150,000.00. During 2012, Public Works executed an individual contract
change order in excess of $40,000.00 for the Newaukum Bridge Replacement Project with
WSDOT Local Programs review and approval. Therefore, post contract ratification is requested for
the following individual expenditures for the following federally funded project:
Newaukum Bridge Replacement Project – CRP 2072
Contractor: Rognlins Incorporated Original Contract Awarded 3/1/10: $2,153,027.65
321 W State, Aberdeen, WA 98520
Change Order #’s 1-9 & Minor Changes #1 & 2 previously ratified $262,428.35
(per Resolution 11-436)
Change Order #10 (Executed 10/2/2012) $ 91,168.00
Post Memorandum of Agreement with DAHP – The Contractor shall re-mobilize and complete all
guardrail landings, driveway approaches and other work per the 2010 Standard Specifications for
Road, Bridge, and Municipal Construction and special provisions contained within this change
order. All items shall be considered new due to the re-mobilization and construction following a 30-
month work suspension caused by an archeological impact determination.
10. Resolution No. 12-336 Approving the fifth supplemental agreement with WEST
Consultants.
Robert Johnson, Director of Community Development, stated this is an approval of
the fifth supplemental agreement between WEST Consultants and Lewis County who
acts as the Fiscal Agent for the Chehalis River Basin Flood Authority. This is to
develop and implement a Flood Hazard Early Flood Warning System. This is to provide
for the maintenance and operations of the gauges put in as well as the subscription fees
including $1500.00 to make it accessible without using a password or login. This
contract is for $30,198.00 and will end December 31, 2012. Due to issues and
concerns regard the funding the Flood Authority authorized a contract with WEST
through the end of this year so they could get started on the maintenance and
operations at a minimal level and get the subscription services paid. This contract is
paid for from funds from the individual Flood Authority members and cannot be funded
from the Capital Budget.
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Commissioner Averill stated this is important for us to get done at this time since we
have already started in the rainy season. As the land becomes saturated and the river
starts to rise it is essential that we have these gauges maintained.
Motion Carried 3-0
There being no further business, the Commissioners’ public meeting adjourned at 10:38
am on October 29, 2012. The next public meeting will be held Monday, November 5,
2012, at 10:00 a.m.
Please note that minutes from the Board of County Commissioners’ meetings are not
verbatim. A recording of the meeting may be purchased at the Commissioners’ office.
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
ATTEST: F. Lee Grose, Chairman
Clerk of the Board P.W. Schulte, Commissioner
Lewis County Commissioners
Ron Averill, Commissioner