2011-03-07 Board Meeting Minutes 1
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
BOARD MEETING MINUTES
March 07, 2011
The Board of County Commissioners for Lewis County, Washington met in regular
session on Monday, March 7, 2011, at 10:00 a.m. COMMISSIONERS RON
AVERILL, P.W. “Bill” Schulte, and F. LEE GROSE were in attendance. Chairman
Averill determined a quorum, called the meeting to order and proceeded with the
flag salute. Commissioner Grose moved to approve the minutes from the 10:00
a.m. meeting held on Monday, February 28, 2011. Commissioner Schulte
seconded the motion.
Motion carried 3-0
PUBLIC COMMENT
William Cook, 227 Greek Road in Winlock, presented photos to the Board. He
stated he is here representing 38 neighbors who signed a petition on August 1, 2010
regarding the property at 245 Limmer Road in Winlock. He asked the Board to get
the Prosecutors Office to move forward with abatement of this property. It has been
in their hands for five months. A contractor came in and bought all the cars on this
property which has helped to clean it up some. They removed over forty vehicles
and in doing so have dug ruts two to three feet deep throughout the property. While
removing the scrap metals they made a mess on the only road in and out of the
property. There is debris being left on the road causing numerous flat tires. He
stated he is not going to stop until he gets something resolved.
Chairman Averill stated we have been working on this and unfortunately this is not
the only property in the County where we have this problem. We have a new
Prosecutor with whom we have sat down to discuss these issues. We don’t have
the answer yet but we do want to get this resolved.
Commissioner Schulte stated the Health Department updates the Board every two
weeks on the status of the properties.
NOTICE
Commissioner Schulte made a motion to approve Notice Agenda items one
through Four. Commissioner Grose seconded the motion. Candace Hallom read
the items into the record.
1. Call for Bids: For the 2011 Traffic Paint Proposal. Bids will be opened on or
after 11:30 am on March 22, 2011. Resolution No. 11-064
Tim Elsea, Director of Public Works, stated the 2011 Traffic Paint Proposal is a
specific item proposal that is generated by Traffic Engineering to estimate quantities for
traffic paint used by the Traffic Control workgroup for the 2011 Striping Program. We
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are requesting to go out to bid and expect to stripe about 370 miles of Road. There are
two different types of paint that we are going out to bid. One is rapid dry water borne
and the other is high build water borne. The rapid dry is what we normally use. The
high build is paint that cost about $2.00 a gallon more but is supposed to last another
year. So we are going to use it on some of the same roads as the rapid dry to test and
see if it will last longer. Sealed bids need to be delivered to the Clerk of the Board by
Tuesday March 22, 2011 at 11:00 am and will be opened at 11:30 am.
2. Call for Bids: For Flusher Tanks. Bids will be opened on or after 11:30 am
on March 22, 2011. Resolution No. 11-065
Tim Elsea, Director of Public Works, this is a call for bids for three stainless steel
flusher tanks. These are approximately 3500 gallon slip-in stainless steel flusher
tanks that can be used as distributors for magnesium chloride for ice abatement, as
well as for water. We have two flusher tanks that are ten yard slip-ins that we are
replacing and one five yard flusher tank. Sealed bids need to be delivered to the
Clerk of the Board by Tuesday March 22, 2011 at 11:00 am and will be opened at
11:30 am.
Chairman Averill noted Public Works bids will no longer be opened at BOCC
meetings. Rather, they will be opened in public by Public Works on a time and place
designated. These two bids will be opened in the Commissioners meeting room on
Tuesday, March 22, 2011.
3. Notice of Hearing: To adopt service connection regulations for the City of
Vader Water System. Hearing will be held on or after 10:00 am on March 28,
2011. Resolution No. 11-066
Tim Elsea, Director of Public Works, stated Lewis County adopted Title 13 of the
Lewis County Code on July 26, 2010 to establish a Utility Division within the
Department of Public Works in preparation of receiving the City of Vader water system.
The hearing for receivership was held on October 29, 2010; and Lewis County began
operation and management of the water system on January 1, 2011. In order to
operate and maintain the water system in a responsible manner, it is necessary to
establish regulations for service connections. This hearing will be held on March 28,
2011 on or after 10:00 am.
4. Notice of Hearing: To consider the creation of a flood control zone district
for the Cowlitz River Basin. Hearing will be held on or after 10:00 am on
March 28, 2011. Resolution 11-067
Robert Johnson, Director of Community Development, stated this is a notice to
hold a public hearing and then act on a proposal to create a Flood Control Zone
District (FCZD) for the Cowlitz River Basin located within Lewis County. On February
14, 2011, the Board of County Commissioners dissolved all existing and previously
created FCZD within Lewis County, and created a FCZD for the Chehalis River
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Basin. At the public hearing, the Board noticed its intent to form one or more
additional FCZD. This action would formalize the creation of the Cowlitz River Basin
FCZD. Notice will be published in The East County Journal and The Chronicle.
Chairman Averill noted the reason we did not establish the Cowlitz River Basin
Flood Control Zone District at the same time as the Chehalis River Flood Control
District was because at that time we were still working on the legal description of the
District’s Boundary.
Motion Carried 3-0
CONSENT
Commissioner Grose made a motion to approve Consent Agenda items five
through twelve. Commissioner Schulte seconded the motion. Candace Hallom
read the items into the record.
5. Resolution No. 11-068 Approval of warrants and payroll for payment.
Chairman Averill stated this approves 211 warrants and 1 special warrant (Vader
Water System) issued by the Auditor’s Office for a total of $188,556.47. Also,
approves 418 automatic deposits, 152 warrants for County Net Pay, and 63 warrants
for County Benefits & Employee Deductions for a total of $3,029,979.35.
6. Resolution No. 11-069 Approval of Assignment of Lessee’s Rights in a lease
agreement and assignment of rents for collateral purposes between the
Lending Network and East County PDA.
Chairman Averill stated Lewis County approves the assignment of the right of the
East Lewis County Public Development Authority (ELCPDA) in a Lease Agreement
(For Collateral Purposes Only), in its lease with the Lending Network (TLN), and
Assignment of Rents (For Collateral Purposes Only). In the event of default by
ELCPDA in the terms of the loan of $300,000.00 provided by TLN, Lewis County
allows TLN to step in and continue rental of the property as authorized under the
original lease to effect payment of the loan obligation. Any rents collected by TLN
shall first be applied to any loan obligation due Lewis County from ELCPDA, with the
remainder sums being paid to TLN for satisfaction of any default note. The ELCPDA
has made improvements on their property in Packwood, with loans from Lewis
County, to accommodate the needs of a tenant, Silver State Armory. The success
of the business required further expansion of the facilities and a loan from the TLN
was used to accommodate the expansion. This assignment of rights was needed to
provide TLN collateral for its loan.
Commissioner Grose stated this project has represented a substantial investment
on the part of the County in the form of the .09 % money. This property is County
owned and is being leased to the ELCPDA for the purpose of the industrial park. In
a way, with this Resolution, we are protecting the County’s investment in the
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property but we are unwilling to go the step of granting more money. This does
represent a substantial employer in East Lewis County and we have not had a new
one for some time.
7. Resolution No. 11-070 Appointing a member to the Regional Support
Network Advisory Board.
Danette York, Director of Health & Social Services, stated there is a vacancy on
the Timberland Regional Support Network Advisory Board. Steve Clark has
expressed a desire to be appointed to the Board for two years through March 2013.
His background and experience will be beneficial to the members of this Board and
the community. The appointment is for a two year term.
Chairman Averill stated Steve Clark is the Director of Valley View Medical Clinics.
Steve has had an interest in this for some time because the TRSN provides the
Medicaid funding for mental health services in the County.
8. Resolution No. 11-071 Approving the County’s Simplified Indirect Cost
Allocation Plan.
Amanda Migliaccio, Auditor’s Office, stated this Resolution is to replace the
recently expired plan. The plan establishes an indirect cost allocation rate of
16.83% which can be used by County departments for any federal grants or
contracts that permit the reimbursement of indirect cost.
Chairman Averill asked why the Courts use this plan.
Amanda stated the Courts use this for Child Support Services.
9. Resolution No. 11-072 Approving an inter-local with Lewis County Fire
District #1 for radio repair services.
Michael Strozyk, Director of Central Services, stated recently the last commercial
radio shop in Lewis County closed. This put a bind in the maintenance and
operations for some of the rural fire and police departments. We have stepped up at
that request and are providing emergency radio and maintenance repair to the Fire
Trucks and ambulances. This is a one year agreement expiring December 31,
2011. This sets a per hour rate at $50.00 per hour during normal business time and
$75.00 per hour for overtime or afterhours.
10. Resolution No. 11-073 Approving an inter-local with the Lewis County Fire
District #6 (Chehalis) for computer and software maintenance.
Michael Strozyk, Director of Central Services, stated this approves an inter-local
agreement with Lewis County Fire District #6 (Chehalis) for our IT Department to
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provide computer support and maintenance through December 31, 2012. Lewis
County 911 owns the public safety computer system that the agencies share called
Spillman. This is a two year agreement with an expiration date of December 31,
2012. There is a $110.00 per year annual maintenance minimum charge which
includes two hours of labor. After that labor is billed at $55.00 per hour during
normal business time and $80.00 per hour after hours.
11. Resolution No. 11-074 Bid award for the Lewis County 2011 Gravel
Proposal.
Rod Lakey, Public Works, stated the Gravel Proposal project is a material supply
contract for countywide chip seal and BST over cement treated base roadways. 3R
projects are listed as priority No. 1 on Lewis County’s 2011 Six Year Transportation
Improvement Program, adopted November 15, 2010. A Call to Bid was issued by
BOCC on February 14, 2011and we received five responsive bids for this project on
February 28, 2011. Sterling Breen Crushing, Inc. provided the lowest responsive bid
of $264,023.86. The engineer’s estimate based on last year’s cost is $358,641.00.
12. Resolution No. 11-075 Bid award for the Countywide Base Stabilization
Project.
Rod Lakey, Public Works, stated this project is listed as No. 1 on Lewis County’s
2011 Six Year Transportation Improvement Program, adopted November 15, 2010.
The contract will provide for the repair of portions of Gore Rd., Meier Rd.,
Washington Way, Taylor St., and Van Wormer St., by pulverization, cement
stabilization, and other work. A Call to Bid was issued by BOCC on February 14,
2011 and we received three responsive bids for this project on February 28, 2011.
Ground Up Road Construction, Inc. provided the lowest responsive bid of
$179,412.56. The engineer’s estimate was $176,217.00.
Motion Carried: 3-0
There being no further business, the Commissioners’ public meeting adjourned at
10:42 am on March 7, 2011. The next public meeting will be held Monday, March 14,
2011, at 10:00 a.m.
Please note that minutes from the Board of County Commissioners’ meetings are not
verbatim. A recording of the meeting may be purchased at the Commissioners’ office.
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
ATTEST: Ron Averill, Chairman
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Clerk of the Board P.W. Schulte, Commissioner
Lewis County Commissioners
F. Lee Grose, Commissioner