2011-03-14 Board Meeting Minutes 1
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
BOARD MEETING MINUTES
March 14, 2011
The Board of County Commissioners for Lewis County, Washington met in regular
session on Monday, March 14, 2011, at 10:00 a.m. COMMISSIONERS RON
AVERILL, P.W. “Bill” Schulte, and F. LEE GROSE were in attendance. Chairman
Averill determined a quorum, called the meeting to order and proceeded with the
flag salute. Commissioner Grose moved to approve the minutes from the 10:00
a.m. meeting held on Monday, March 07, 2011. Commissioner Schulte seconded
the motion.
Motion carried 3-0
NOTICE
Commissioner Schulte made a motion to approve Notice Agenda item one.
Commissioner Grose seconded the motion. Candace Hallom read the item into the
record.
1. Notice: Regarding the closure of Rosebrook Road to all through traffic
from April 11, 2011 to July 22, 2011. Resolution No. 11-077
Larry Unzelman, Public Works, stated this notice is for the repair of a slide located
at mile post 0.57 on Rosebrook Road. This is included in the County’s Six Year
Transportation Improvement Plan and will necessitate closing the road between
North Fork Road and Middle Fork Road to through traffic during the period of work.
The closure will be from April 11, 2011 to July 22, 2011, starting at 7:00 A.M. on the
first day of closure and ending 5:00 P.M. on the last day of the closure. The road will
be open from either side up to the point of closure and there are alternate routes
around the area of closure. The Public Works Department will post the required
advisory signs on both sides of the closure, and will notify 911 Communications and
the local fire department of the closure.
Motion Carried 3-0
CONSENT
Commissioner Grose made a motion to approve Consent Agenda items two
through eleven. Commissioner Schulte seconded the motion. Candace Hallom
read the items into the record.
2. Resolution No. 11-078 Approval of warrants for payment.
Chairman Averill stated this approves 218 warrants and 4 special warrants (Vader
Water System) issued by the Auditor’s Office for a total of $1,150,860.41.
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3. Resolution No. 11-079 Approving the purchase of an asphalt distributor
with Bearcat Manufacturing.
4. Resolution No. 11-080 Approving the purchase of a truck chassis with
Western Peterbilt Incorporated.
Tim Elsea, Director of Public Works, spoke on agenda items three and four
stating Public Works has an asphalt distributor and a chassis that has been slated
for removal from the fleet that will be replaced by a new asphalt distributor and truck
chassis. They are requesting to replace the asphalt distributor with a Bearcat asphalt
distributor through sole source purchasing. We have gone through Municipal
Research Services Center (MRSC), the State of Washington GA-Office of State
Procurement, and the Lewis County Auditor to ensure we are purchasing sole
source correctly. The price for the asphalt distributor is $83,662.00. For the
purchase of the truck chassis we are piggybacking on the City of Seattle’s bid for a
purchase price of $125,150.00. This will be one unit once purchased.
5. Resolution No. 11-081 Approving a Local Agency Agreement and Federal
Aid Prospectus with WSDOT for the County Road Safety Program.
Rod Lakey, Public Works, stated this project is number 25 on the 2011-2016 Six-
year Transportation Improvement Program adopted via Resolution No. 10-295 on
November 15, 2010. The County Road Safety Program project qualified for federal
funding as part of the Highway Safety Improvement Program (HSIP), which includes
the High Risk Rural Roads Program (HRRRP) funding as well. Lewis County was
awarded $1,525,000.00 as part of this program and there is no local match required
for these funds. Safety improvements are scheduled to begin construction in 2011
and be completed by December of 2013.
6. Resolution No. 11-082 Approving an agreement with the State Department
of Ecology for a Community Litter Cleanup Program.
Mark Bronson, Solid Waste, stated Lewis County has received funding from the
Washington State Department of Ecology Community Litter Cleanup Program for the
State Fiscal Year 2011-2013. The State will provide up to $51,311.00 of funding
during the period July 2011 to June 2013. The agreement provides funding to clean
approximately 3500 miles of county and state roads and 225 illegal dump sites
during the two year program period. The agreement expects to remove 160,000
pounds of litter from roads and 8,900 pounds of litter from illegal dump sites. Over
11,800 man-hours will be devoted to the program.
7. Resolution No. 11-083 Approval of Declaration of Emergency and
Declaration of Disaster forms.
Ross McDowell, Sheriff’s Office, stated this approves the adoption of revised
Declaration of Emergency and Declaration of Disaster forms which will standardize
and expedite the application process for declarations issued by the BOCC. These
declaration forms were mutually developed between the Sheriff’s Office, Emergency
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Management Division, Public Works, Public Health, Prosecutors Office, and the
Board of County Commissioners. They comply with current laws, regulations and
policies and replace previous forms that were developed over ten years ago.
8. Resolution No. 11-084 Adoption of procedures for conducting emergency
work.
Ross McDowell, Sheriff’s Office, stated this approves the procedure which will
standardize and expedite the application process for declarations issued by the
BOCC. These procedures were mutually developed between the Sheriff’s Office,
Emergency Management Division, Public Works, Public Health, Prosecutors Office,
and the Board of County Commissioners. They comply with current laws,
regulations and policies and replace previous policy (Resolution 98-040) that was
developed over ten years ago. This will provide for consistency in our process.
9. Resolution No. 11-085 Approving an employment agreement for the Risk
and Safety Management Administrator.
Chairman Averill stated this approves an Employment Agreement between the
Lewis County Board of County Commissioners (BOCC) and the Lewis County Risk
and Safety Management Administrator. There are five directors and two
administrators who work directly for the BOCC under contract. The contract sets
forth the term, duties, compensation (Grade 28, Step H), and reimbursement of
expenses, professional development, termination of employment, severance pay,
death or disability, indemnification, amendment, and other conditions.
10. Resolution No. 11-086 Approving an amended Employment Agreement for
the Human Resource Administrator.
Chairman Averill stated this approves an amended Employment Agreement
between the Lewis County Board of County Commissioners (BOCC) and the Lewis
County Human Resources Administrator. There are five directors and two
administrators who work directly for the BOCC under contract. The contract sets
forth the term, duties, compensation (Grade 28, Step M), and reimbursement of
expenses, professional development, termination of employment, severance pay,
death or disability, indemnification, amendment, and other conditions.
11. Resolution No. 11-087 Approving funding from Fund 198 (Stadium Funds)
to agencies for tourism related activities.
Chairman Averill stated this approves the 2011 funding from the Lewis County
Stadium (Lodging Tax) Fund (Fund 198) in the amount of $214,500.00. Funds from
the Stadium Fund are used in promoting tourism related activities in Lewis County.
The county receives a distribution of two percent of the state retail sales tax on
lodging in Lewis County. Agencies are eligible to apply to Lewis County for a portion
of these funds if they have a project or activity promoting tourism. This resolution
approves funding for 14 agencies.
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Motion Carried: 3-0
HEARING
Hearing: 2010 6TH BUDGET AMENDMENT
Chairman Averill announced the hearing and asked for a staff report.
Dawna Truman, Budget Director, stated The 6th 2010 budget amendment has been
published in the East County Journal on March 2nd and 9th. Below is a summary of the
changes affected by this budget amendment resolution.
CURRENT EXPENSE:
Revenue: $7,317
Expenditures: $33,227
Fund balance: $(25,910)
Auditor: 16,489 Increasing expenditures, increasing revenue and use of fund
balance for Sick and vacation payout and excess retirement for employee who
retired in 2010. Also increasing revenue by $7,317 for budgeting and accounting
fees. Changed to noticed amount (increased expenditures by $738.)
Coroner: 16,000 Increasing expenditures and use of fund balance for an
increase in intergovernmental professional services due to dispatch costs and an
increase in Professional services/ medical due to an increase in autopsies.
Chairman Averill asked if there were any more questions. There were none. He
closed the question and answer portion of the hearing and opened the formal
hearing.
Dawna Truman asked that her previous comments be adopted into the record.
Chairman Averill thanked the Budget and Fiscal office for the good job they do. He
stated it is an unknown process in the budgeting world where you need to have a
budget before spending money. We try to plan that out as well as we can at the
beginning of the year but unfortunately there are always things that come up during
the course of the year that are not anticipated.
Chairman Averill asked if there were any other statements for public testimony.
There were none. He closed the hearing and asked for a motion.
Commissioner Schulte made a motion to approve Resolution 11-088.
Commissioner Grose seconded. Candace Hallom read the item into the record.
Lewis County 2010 Budget, Emergency and Supplemental Appropriations to
and Transfers Within Current Expense. Resolution No. 11-088
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There being no further business, the Commissioners’ public meeting adjourned at
10:27 am on March 14, 2011. The next public meeting will be held Monday, March
21, 2011, at 10:00 a.m.
Please note that minutes from the Board of County Commissioners’ meetings are not
verbatim. A recording of the meeting may be purchased at the Commissioners’ office.
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
ATTEST: Ron Averill, Chairman
Clerk of the Board P.W. Schulte, Commissioner
Lewis County Commissioners
F. Lee Grose, Commissioner