2011-04-11 Board Meeting Minutes 1
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
BOARD MEETING MINUTES
April 11, 2011
The Board of County Commissioners for Lewis County, Washington met in regular
session on Monday, April 11, 2011, at 10:00 a.m. COMMISSIONERS RON
AVERILL, P.W. “Bill” Schulte, and F. LEE GROSE were in attendance. Chairman
Averill determined a quorum, called the meeting to order and proceeded with the
flag salute. Commissioner Grose moved to approve the minutes from the 10:00
a.m. meeting held on Monday, April 04, 2011. Commissioner Schulte seconded
the motion.
Motion carried 3-0
NOTICE
Commissioner Schulte made a motion to approve Notice Agenda item one.
Commissioner Grose seconded the motion.
Chairman Averill read the Proclamation into the record.
1. Proclamation: Proclaiming April 2011 as National Government Month,
“Serving our Veterans, Armed Forces and Their Families”.
Motion Carried 3-0
Commissioner Grose made a motion to approve Notice Agenda item two.
Commissioner Schulte seconded the motion.
Chairman Averill read the Proclamation into the record.
2. Proclamation: Proclaiming April 10-16, 2011 as “National Crime Victims
Week”.
Joe Keen, Human Response Network, stated this is a time to honor victims and
the advocates of victims’ rights. This year’s theme “reshaping the future, honoring
the past”. For victims, reshaping the future means confronting many challenges.
After a crime, victims need to know what rights and resources they can count on.
They may need funds to bury a loved one or pay medical bills. They may want
information on the criminal justice process, the right to be present or heard in court,
and to be notified about court proceedings and offenders whereabouts. Yet many
victims do not find the help they need. For victim advocates reshaping the future
particularly in these financially stressed times means finding ways to do more with
less. Reshaping the future requires meeting present and emergency challenges.
National Crime Victims week honors the victims and advocates who have confronted
such injustices and helped produce a nationwide system of victim compensation and
rights. Human Response network is dedicated to breaking the cycle of violence and
responding with compassion to victims. The way we advocate for a client is
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dependent on the client’s needs. We are here to inform them of their rights, ask
what they need, present options, and support the choices that they make.
Motion Carried 3-0
Commissioner Schulte made a motion to approve Notice Agenda items three
through six. Commissioner Grose seconded the motion. Candace Hallom read the
items into the record.
3. Notice of Hearing: Regarding the 7th 2010 Budget Amendment. Hearing will
be held on or after 10:00 am, on Monday, April 25, 2011. Resolution No. 11-
114
Dawna Truman, Budget Director, stated this amendment is due to a health
assessment that was assessed to the County by Washington Counties Insurance
Fund (WCIF) for health related costs. Hopefully this will be the last budget
amendment for 2010. This amendment is in the amount of $224,976.00. The
hearing will be held on April 25, 2011.
4. Notice of Hearing: Regarding a non-exclusive franchise to CenturyTel of
WA. Hearing will be held on Monday, May 2, 2011. Resolution No. 11-115
Larry Unzelman, Public Works, stated a franchise was granted to CenturyTel on
July 31, 2000 for the construction, operation and maintenance of telecommunication
facilities on various Lewis County road rights of way. That franchise has expired and
this proposed franchise would replace it. This resolution will set May 2, 2011 as the
date for hearing on the franchise and call for required postings and publications by
RCW 36.55.040.
5. Call for Bids: For the River Road Guardrail Improvement Project. Bids will
be opened on or after 11:30 am, on Tuesday, May 3, 2011. Resolution No. 11-
116
Rod Lakey, Public Works, stated the rock wall on River Road was used as a traffic
barrier until it was damaged in the 2007 flood. The cost of repair for the outdated
safety wall was greater than replacing it with a current standard guardrail. Because of
this change and guardrail extension, FEMA considers this an improved project. The
project has been approved and the rock wall will be replaced with guardrail meeting the
current design safety standards. This Resolution calls for sealed proposals for the
River Road Guardrail Improvement Project to be delivered to the Clerk of the Board of
Lewis County Commissioners by 11:00 A.M. on Tuesday May 3, 2011. The Call will be
advertised in the East County Journal and The Daily Journal of Commerce on April
13th, 20th, and 27th, 2011. Additionally, this Call will be posted on the County’s Website.
Motion Carried 3-0
CONSENT
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Commissioner Grose made a motion to approve Consent Agenda items six
through fourteen. Commissioner Schulte seconded the motion. Candace Hallom
read the items into the record.
6. Resolution No. 11-117 Approval of payroll and warrants for payment.
Chairman Averill stated this approves 247 warrants issued by the Auditor’s Office
for a total of $723,387.00. Also, approves 420 automatic deposits, 151 warrants for
County Net Pay, and 62 warrants for County Benefits & Employee Deductions for a
total of $3,009,459.13.
7. Resolution No. 11-118 Cancellation of warrants.
Chairman Averill stated this approves cancellation of an Auditor Office warrant for
$1,500.00 that was lost or destroyed and authorizes reissue.
8. Resolution No. 11-119 Appointing a member to the Lewis County Historical
Society Board of Directors.
Chairman Averill stated this approves the appointment of William Teitzel,
Department of Health and Social Services, Code Enforcement Division, to fill the
unexpired term of Steve Garrett (recently retired) to represent Lewis County on the
Lewis County Historical Society Board of Directors. The term will expire on January
1, 2012.
9. Resolution No. 11-120 Appointment of new members to the Lewis County
Emergency Planning Committee (LEPC).
Ross McDowell, Lewis County Sheriff’s Office, stated several personnel changes
have resulted in vacancies for the 2011 Planning Committee. The following have
been nominated to take the respective positions Craig McCown (City of Toledo
Public Works), Travis Wickam (Pipeline Technician Williams Pipeline), and Matt
Dibble (General Manager Millard Refrigerant Services). The LEPC works with
hazardous materials working on our Emergency Service Function #10 which
involves all hazardous materials in the County. This is a mandated committee that
reviews any incidents due to hazardous material.
10. Resolution No. 11-121 Approving the Coordinated Prevention Grant
Amendment #2 with the WA State Department of Ecology.
Danette York, Director of Health & Social Services stated this amendment will
allow Lewis County to receive reimbursement for activities within the scope of work
through June 30, 2011. Traditionally, solid waste permitting and enforcement
activities are the responsibility of the local health department as defined by WAC
and RCW. Ecology has responded to provide a grant to reimburse local health for
time and expenses to carry out this responsibility. CPG grant is for two years (2010-
2011), but funding was only secured for the first year (Phase 1) as listed in the table
below. This amendment shows funding secured for a portion of Phase 2 (Jan – June
2011) as listed in the table below. We do expect a third amendment once funding is
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secured for the remainder of Phase 2 (July-Dec 2011). The CPG grant typically
requires a 25% local match which in the past has come from solid waste tipping
fees. This is primarily used for Solid Waste enforcement.
Phase 1
(Jan-Dec 2010)
Phase 2
(Jan-June 2011)
Total after
Amendment
State Grant
Amount
$ 56,958 $ 11,451 $ 68,409
Local Match $18,986 $ 3,817 $ 22,803
Total Budget $ 75,944 $ 15,268 $ 91,212
11. Resolution No. 11-122 Declaration of surplus property.
Michael Strozyk, Director of Central Services, stated this resolution declaring
surplus property and authorizing disposal as allowed under Lewis County Code
(LCC) Chapter 3.30, Management and Disposition of Property. In an effort to
streamline the process, the Facilities division presents a quarterly list of items for
consideration and declaration as surplus property. There are 610 items on this list.
Declaring these items surplus in bulk will allow minor transfers and disposals to be
effected more efficiently and offer better service to the County and other agencies
using this surplus process. Normally there are twenty to thirty items per quarter. We
are waiting to hear back from the State of Washington on Clarification on fees that
they would like to charge us. As soon as we hear back from them we will hopefully
have a contract with the State to help us dispose of some of these items.
12. Resolution No. 11-123 Approving an administrative agreement for
acquisition of additional right of way for Boyd Road.
Larry Unzelman, Public Works, stated an offer dated October 6, 2009 was made
to Richard John Urbas agreeing to pay $1,300 for 3,521-square-feet of right of way
needed for the Boyd Road Slide Repair Project. The offer also included, at the
property owner’s option, $4,500 for 2,575-square-feet of uneconomic remnant. Mr.
Urbas accepted the offer to purchase the entire property for $5,800.00, however, on
November 2, 2009 a judgment was filed against Mr. Urbas and the Judgment
Creditor, Stephen Johnson, was unwilling to negotiate for his release of the
judgment lien. This resulted in the Board of County Commissioners passing
Resolution 09-420 on December 21, 2009, directing the Prosecuting Attorney to
initiate condemnation proceedings to acquire the right of way needed for the slide
repair. A condemnation action is in progress, however negotiations continued and
the Judgment Creditor is now willing to release that portion of the judgment lien in
exchange for $5,800.00 and underlying fee title to a portion of the parcel
encumbered with an easement to the County. The proposed offer was presented to
Mr. Urbas and Mr. Johnson to settle negotiations. The agreement has been agreed
to and signed by both Richard John Urbas and Stephen Johnson and is acceptable
to the Public Works Department. Approval and execution by this Board will conclude
this acquisition.
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Chairman Averill stated we have done four or five of these condemnation
procedures and only one that we had to go all the way with condemnation. The
threat of condemnations causes property owners to be a little more cooperative.
13. Resolution No. 11-124 Accepting the dedication of additional right of way for
Bennett Road and Van Wormer Street.
Larry Unzelman, Public Works, stated the City of Centralia Short Plat No. SP2008-7,
recorded under Auditor File No. 3316167, subdivides property in the City of Centralia’s
Urban Growth Area with frontage on Bennett Road and Van Wormer Street, both being
county roads. The subdivision dedicates 10 feet of additional right of way for Bennett
Road and Van Wormer Street to the County. This Short Plat was not approved nor
accepted by Lewis County since it was processed by the City; therefore a separate
acceptance of the right of way by the County is required. It appears to now be in the
best public interest to accept this right of way into the county road system as a part
of Bennett Road and Van Wormer Street.
Chairman Averill asked Public Works to review our procedures on land use
applications in the Centralia UGA to make them consistent with the way we deal with
Chehalis.
14. Resolution No. 11-125 Awarding the CDBG Planning Only Grant.
Tim Elsea, Director of Public Works, stated a proposal has been submitted to the
Lewis County Board of County Commissioners for application to the state
Department of Commerce for a Community Development Block Grant (CDBG)
Planning Only Grant (POG). The application is for $24,000 to assist in the
preparation of a pre-design document, environmental review and engineering report
for Washington State Department of Health approval for a public sewer system
located in Packwood, Washington. A public hearing was held on April 4, 2011 at
10:00 a.m. in the Commissioners Hearing Room to review community development
and housing needs, inform citizens of the availability of funds and the eligible uses of
the State Community Development Block Grant (CDBG), and receive proposals or
comments on the proposed activities, particularly from low and moderate income
persons and persons residing in Lewis County, Washington. This was the only
application received and Lewis County is authorized to apply for one project per
year.
Chairman Averill stated the hearing was to take all requests for grants and only one
was submitted. That application meets all the requirements for a CDBG planning
only grant.
Commissioner Grose stated we had the same $24,000.00 grant last year and had
to return the CDBG because we were not able to complete the plan we wanted to
put forward.
Motion Carried: 3-0
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HEARING
Hearing: Amending the 2011 STIP and Annual Construction Improvement
Program
Chairman Averill announced the hearing and asked for a staff report.
Rod Lakey, Public Works, stated pursuant to RCW 36.81.121, all cities and
counties are required to prepare, adopt and submit a Six-year Transportation
Improvement Program (STIP). The Lewis County 2011 STIP and Annual
Construction Program were adopted by Resolution 10-295 on November 15, 2010.
Copies of this program were furnished to WSDOT, CRAB, cities containing urban
areas, and the Transportation Improvement Board. The requirements for the Annual
Construction Program are contained in WAC 136.16. This part of the WAC is
intended to provide for an evaluation of compliance with the County Forces
construction limits outlined in RCW 36.77.065. Additional grant funding and other
updates make it necessary to amend our adopted 2011-2016 STIP and Annual
Construction Program. He then read the changes into the record.
Chairman Averill asked if there were any more questions. There were none. He
closed the question and answer portion of the hearing and opened the formal
hearing.
Rod Lakey asked that his previous comments be adopted into the record.
Chairman Averill asked if there were any other statements for public testimony.
There were none. He closed the hearing and asked for a motion.
Commissioner Schulte made a motion to approve Resolution No. 11-126.
Commissioner Grose seconded the motion. Candace Hallom read the item into the
record.
Resolution No. 11-126 Adoption of the Amended 2011 Annual Construction
Program and Six Year Transportation Improvement Program for the Years 2011 –
2016
Motion Carried: 3-0
Hearing: Budget Amendment
Chairman Averill announced the hearing and asked for a staff report.
Dawna Truman, Budget Director, stated the 1st 2011 budget amendment has
been published in the East County Journal on March 30th and April 6th. She then
provided a summary of the changes affected by this budget amendment resolution.
Current Expense revenue had decreased by $86,038.00, Expenditures are
increasing by $30,467.00, and use of reserves by $116,505.00. The major affect
from this are;
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• Prosecutor Fund 001-110: Decreasing expenditures and revenues due to the loss
of grant revenue. Changes in line items between programs.
• Transfer: Increasing transfer out to Capital Facilities Plan Fund 310 to offset
expenditures for the Manatron/Sigma migration and integration project.
• Non Departmental Fund 001: Increasing transfer in from Senior Transportation
Fund 192 and increasing fund balance. Lewis County no longer operates the Senior
Transportation program; Resolution No. 11-031 closes Senior Transportation Fund
192 and approves the transfer of the residual cash in the fund balance of Fund 192
to Current Expense Fund 001.
OTHER FUNDS:
Revenue: $412,820.00
Expenditures: $1,035,340.00
Fund balance: $(622,520.00)
• Social Services Fund 104 :
• $10,084 Increasing expenditures and use of fund balance. Increase professional
services as a result of a memorandum of understating between United Way and
Lewis County. United Way will provide fiscal services for training and conference
support for the Lewis County Autism Coalition.
• $35,000 Increasing expenditures and use of fund balance. Increase professional
services as a result of an understating between Washington Initiative for
Supported Employment (WISE) and Lewis County. The agreement states that
WISE will provide training and conference support for county staff, DD Advisory
Board members, and individuals with developmental disabilities and their
families.
• Distressed Counties Fund 130: Increasing expenditures and use of fund balance
due to project funding that was awarded to the City of PeEll. Resolution No. 10-269
approved a project for the purchase and installation of a gazebo and four street
lights on Main Street in downtown PeEll for the purpose of an informational site for
tourism and local events.
• E REET Technology Fund 132: Increasing expenditures and use of fund balance
due to a payment to Manatron Inc.
• Gambling and Fraud Enforcement Fund 165: Increasing expenditures and use of
fund balance due to the Prosecutors Office hiring a Deputy Prosecuting Attorney
(DPA) to work in the Gambling and Fraud Enforcement program. The 2011 original
budget was based on a lower pay rate than what the DPA was hired at, this
amendment is for the difference between the two pay rates.
• Public Health Fund 190:
• $21,507.00 Increasing revenue and expenditures to increase salaries, benefits
and miscellaneous expenses for the Consolidated Contract amendment No. 28
which adds funding to the Woman, Infant, Child (WIC) program in a new category
for a peer counselor.
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• $4,100.00 Increasing revenue and expenditures for training and travel for
Consolidated Contract amendment No. 30 which increases funding to the
Women, Infant, Child (WIC) program allowing staff to attend the 2011 National
WIC conference in Portland OR.
• $50,000.00 Increasing expenditures and revenue for increased salaries, benefits
and miscellaneous expenses. Consolidated Contract No. 28 establishes 2011
funding for the new Healthy Communities project. Increase in revenue is from
new funds from the State Department of Health (DOH) in the amount of
$28,750.00 and $21,250.00 is to be moved from the Tobacco Prevention and
Cessation (TPC) funds.
• $(25,322.00) Decreasing revenue and expenditures for salaries, benefits and
miscellaneous expenses due to state budget cuts to the Tobacco Program
funding.
• $60,000.00 Increasing revenue and expenditures for extra help, office supplies
and training and registration costs due to Consolidated Contract amendment No.
28 which adds funding for more H1N1 response activities.
• $26,953.00 Increasing revenue and expenditures to account for increased
salaries, benefits and miscellaneous expenses due to Consolidated Contract
amendment No. 29 which allocates $59,954.00 for Maternal and Child Health.
The revenue budgeted for 2011 was $33,001.00; this budget amendment is for
the difference in the contract and what was budgeted. The increase in funding
will allow for the Public Health nurse to spend more time in this program.
• $(594.00) Decreasing revenue and expenditures due to Consolidated Contract
amendment No. 28 for Local Capacity Development Funds (LCDF) from the
DOH which allocates $594.00 less than what is currently budgeted for in 2011.
• $254.00 Increasing revenue and expenditures for medical supplies due to
Consolidated Contract amendment No. 28 which allocates an additional $254.00
from the DOH for childhood immunizations.
• $(21,733.00) Decreasing revenues and expenditures for salaries, benefits and
miscellaneous expenses due to the HIV testing and counseling program being
eliminated in Lewis County as of January 2011 as a result of state budget cuts.
• $8,207.00 Increasing revenue and expenditures for salaries, benefits and
miscellaneous expenses in the Children with Special Health Care Needs
(CSHCN) program. Consolidated Contract amendment No. 29 allocates
$25,695.00 which is $8,207.00 more than is budgeted for in the 2011 budget.
This amendment will increase the 2011 budget to reflect the correct contract
amount.
• $119.00 Increasing revenues and expenditures for medical supplies in the
immunization program due to an increase in Blue Ribbon funding by $3,119.00
and reduced amount of ARRA funding by $(3,000.00).
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• $16,329.00 Increasing revenues and expenditures for salaries, benefits and
miscellaneous expenses due to Consolidated Contract amendment No. 29 which
allocates $25,000.00 for the dental sealant program in Oral Health. When
budgeting for 2011 it was believed that Public Health would not receive any
funding in the Oral Health dental sealant program, this amendment will increase
the 2011 budget to reflect the correct contract amount,
• Senior Transportation Fund 192: Increase transfer out to Current Expense non-
departmental. Resolution No. 11-031 closes the Senior Transportation Fund as a
result of the county contracting out services to an outside agency and approves
transferring the residual cash to Current Expense Fund 001.
• Stadium Fund 198: Increasing expenditures and use of fund balance for tourism
related activities due to the approval of additional funding. The BOCC amended
grant amounts to the White Pass Scenic Byway and Visit Rainer by an increase of
$10,000.00 for each applicant. Resolution No. 11-087 approves all 2011 funding to
agencies for tourism related activities.
• Land Acquisition 301: Increasing expenditures and use of fund balance for
emergency and non-scheduled repairs needed on county buildings to maintain
operations.
• Capital Facilities Fund 310:
• $103,000.00 increasing expenditures and adding revenue from the transfer in
from Current Expense for the Manatron/Sigma migration and integration project
for the Assessor’s Office.
• $10,000.00 Increasing expenditures and use of fund balance for repairs and
maintenance due to the replacement of a roll up sally port door in the Lewis
County Jail that had failed.
• $250,000.00 Increasing expenditures and use of fund balance for capital costs
associated with the construction of a 3,500 square foot multi use building that will
serve as the Fixed Base Operations Office (FBO) for the Ed Carlson Memorial
Airport and Membrane Bio-Reactor (MBR) storage facility for the Cowlitz Tribal
Authority.
• Solid Waste Fund 401: Increasing expenditures and revenue for capital expenses
associated with the Bulkhead project at the East Lewis County Transfer Station
(ELCTS). This project was started in 2010 and will be completed in 2011. Funding
for the Bulkhead project comes from the Solid Waste Disposal District Fund 415.
Solid Waste Disposal District Fund 415: Increasing expenditures and use of fund
balance due to increased funding to Solid Waste Fund 401 for costs associated with
the ELCTS Bulkhead project.
ALL FUNDS: FINAL AMOUNT
REVENUE: $326,782.00
EXPENDITURES: $1,065,807.00
FUND BALANCE: $(739,025.00)
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Commissioner Grose stated we did try very hard through the budget office to get a
balanced budget. We succeeded with that at first but have had to make changes in
that to accommodate certain factors.
Chairman Averill asked if there were any more questions. There were none. He
closed the question and answer portion of the hearing and opened the formal
hearing.
Dawna Truman asked that her previous comments be adopted into the record.
Chairman Averill asked if there were any other statements for public testimony.
There were none. He closed the hearing and asked for a motion.
Commissioner Grose made a motion to approve Resolution No. 11-127.
Commissioner Schulte seconded the motion. Candace Hallom read the item into
the record.
Resolution No. 11-127 Lewis County 2011 Budget, Emergency and
Supplemental Appropriations to and Transfers within Current Expense and
Various Funds
Motion Carried: 3-0
There being no further business, the Commissioners’ public meeting adjourned at
11:03 am on April 11, 2011. The next public meeting will be held Monday, April 18,
2011, at 10:00 a.m.
Please note that minutes from the Board of County Commissioners’ meetings are not
verbatim. A recording of the meeting may be purchased at the Commissioners’ office.
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
ATTEST: Ron Averill, Chairman
Clerk of the Board P.W. Schulte, Commissioner
Lewis County Commissioners
F. Lee Grose, Commissioner