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2011-04-25 Board Meeting Minutes 1 BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON BOARD MEETING MINUTES April 25, 2011 The Board of County Commissioners for Lewis County, Washington met in regular session on Monday, April 25, 2011, at 10:00 a.m. COMMISSIONERS RON AVERILL, P.W. “Bill” Schulte, and F. LEE GROSE were in attendance. Chairman Averill determined a quorum, called the meeting to order and proceeded with the flag salute. Commissioner Schulte moved to approve the minutes from the 10:00 a.m. meeting held on Monday, April 18, 2011. Commissioner Grose seconded the motion. Motion carried 3-0 CONSENT Don Iddings stated there was a water break in Vader this past weekend. Tim Elsea did a nice job in getting everyone together. There are still a few issues needing worked on but overall he gets two thumbs up. Commissioner Averill stated when you have a system that has been neglected for a long period of time and material used in pipes shouldn’t have been used in the first place you are bound to have problems. Unfortunately, we are still in the process of gathering together the various pots of money to make it possible for us to go in and replace the lines to correct the problems that have been developing over a long period of time. We hope this doesn’t happen too often and we are at the point of trying to put out an RFP or RFQ to start the process of fixing the system. Tim Elsea, Director of Public Works, stated we are in the process right now of working with CDBG to determine whether we need to do an RFP or RFQs. If we only need to do RFQ that will be done by the end of the week. CONSENT Commissioner Grose made a motion to approve Consent Agenda items one through ten. Commissioner Schulte seconded the motion. Candace Hallom read the items into the record. 1. Resolution No. 11-136 Approval of payroll and warrants for payment. Chairman Averill stated this approves 255 warrants issued by the Auditor’s Office for a total of $898,322.95. Also approves 265 Payroll/Benefits warrants for net draws on payroll of $229,686.00. 2. Resolution No. 11-137 Cancellation of warrants. Chairman Averill stated this approves cancellation of one Auditor’s Office warrant for $810.37 that was lost or destroyed and authorizes reissue; and, cancels a 2 warrant for $912.62 that contained a duplicate payment and authorizes reissue for the correct amount. 3. Resolution No. 11-138 Approving the preliminary plat for Onalaska Heights. Lynn Deitrick, Community Development, stated this is an application request for preliminary long plat approval to subdivide 5.32 acres into 18 residential lots in the unincorporated community of Onalaska. The Lewis County Deputy Hearing Examiner held a public hearing to review the Onalaska Heights Preliminary Long Plat at 1:30 p.m. on April 4, 2011. In attendance was Lewis County Community Development staff, the applicant and their engineer. There was no public present at the public hearing and no written public comments were submitted. The Lewis County Hearing Examiner approved a previous land use application for a mobile home park on this site on August 16, 2001. The applicant of the mobile home park installed the entire infrastructure (i.e. private road, power, water, electric, stormwater facilities). The site is vacant and has no structures located on the subject property. Staff recommends approving the preliminary plat of Onalaska Heights through a resolution adopting the Lewis County Deputy Hearing Examiner Findings of Facts, Conclusions of Law and recommendation of approval with conditions. Chairman Averill asked if this Plat will be connected to the Onalaska Water and sewer district. Lynn stated yes. 4. Resolution No. 11-139 Agreement between Lewis County and the National Oceanic Atmospheric Administration (NOAA), acting as an agent for the Chehalis River Basin Flood Authority, for use of the GOES DCS data system. Robert Johnson, Director of Community Development, stated an appropriation in the 2010 Washington State budget authorized and set aside funding for the Flood Authority which may be used for administrative costs, studies, consultants and facilitators as necessary to formulate and prioritize potential flood control projects within the Chehalis River Basin and in formation of a flood district. WEST Consultants is under contract with the Flood Authority (through Lewis County, its acting fiscal agency) to develop a basin-wide flood early-warning system. A part of the work requires use of the NOAA data system. NOAA allows public use of the system at no cost, but requires an agreement for use. Acting as the fiscal agency for the Flood Authority, this resolution will authorize an agreement (attached) between NOAA and Lewis County to use the GOES DCS system consistent with the WEST scope of work and budget. The Chairman of the Board of County Commissioners will be authorized to sign the agreement on behalf of Lewis County. Chairman Averill stated this agreement is part of the WEST Consultants contract to establish a pilot early warning system in emergency operations centers in the Chehalis River Basin watershed. A part of this work requires use of the NOAA data 3 system. NOAA allows public use of the system at no cost, but requires an agreement for use. 5. Resolution No. 11-140 Reappointing Lewis County Representatives to the Lewis-Mason-Thurston Area Agency on Aging Advisory Council. Danette York, Director of Health and Social Services, stated this is for the reappointment of Sandra Gould (Toledo) and Patty Kinswa-Gaiser (Centralia and member of the Cowlitz Tribe) as Lewis County representatives on the Lewis- Mason-Thurston Area Agency on Aging Advisory Council. This will be the third term for both, and both have expressed a willingness to serve. The appointment is effective through May 2013. 6. Resolution No. 11-141 Ratification of Amendment No. 3 to the Coordinated Prevention Grant Agreement with the Department of Ecology and the Lewis County Solid Waste Utility. Steve Skinner, Solid Waste, stated the Washington State Department of Ecology has offered an amendment to its Coordinated Prevention Grant (CPG) Agreement No. G1000 500, a 2-year contract with the Lewis County Solid Waste Utility, which increases the maximum eligible cost for the agreement by $74,473, allowing the Solid Waste Utility to receive reimbursement for acceptable moderate risk waste and recycling activities through June 30, 2011. The total grant agreement agreed upon in January 2010 was $161,016.00. Amendment No. 3 increases that total to $235,489.00; increases the state’s share by $55,854.75; and increases the Solid Waste Utility’s share by $18,618.25. The Solid Waste Utility Fund 401 budget for 2011 provides for state grant funding. The amendment grants an increase to the original amount awarded in January 2010 and therefore, requires BOCC approval. Chairman Averill stated with the budget issues it may surprise people that there is still money coming in. This funding was previously appropriated and had to wait until the supplemental budget came out before it could be provided to us. This money is very important to us because it allows us to go out to the community’s and have recycling events that we otherwise would not be able to do. Commissioner Grose stated this is not general tax revenue. It is specific revenue that comes into the State for this purpose and does not come out of the general funds. 7. Resolution No. 11-142 Approving a Memorandum of Understanding (MOU) with WSDOT and the City of Centralia regarding responsibilities for construction and transferring remaining Widen I-5 through Lewis County funding to WSDOT. Tim Elsea, Director of Public Works, stated Widen I-5 Thru Lewis County is a federal earmark for high priority Interstate 5 related projects in Lewis County. To date, two design projects have been approved and funded with this grand including the Westside Connector Study and the SR 505 Corridor Route Study. A recent and more restrictive interpretation at the federal level limits project eligibility to a 4 physical connection to Interstate 5 improvements and as such, projects aimed to reduce I-5 traffic such as Harrison Avenue Improvement and the Galvin/Harrison Intersection Improvement were determined to be ineligible for this grant funding. These federal earmark funds are maturing. The I-5/Mellon Street to Blakeslee Junction project meets all federal requirements and it is considered a high priority project by the Lewis County Transportation Strategy Council. Therefore, the attached resolution will authorize the Public Works Director to transfer remaining Widen I-5 thru Lewis County funding to WSDOT for I-5/Mellon Street to Blakeslee Junction design efforts. This Resolution will also allow Lewis County, WSDOT and the City of Centralia to enter into a Memorandum of Understanding to outline their respective duties and responsibilities associated with the new Mellon Street Interchange and connect to Airport Road and Louisiana Avenue. Construction of the Mellon Interchange, Airport Improvements and the connection to Louisiana Avenue are all scheduled to begin in 2012. Chairman Averill stated this is an area that WSDOT, Centralia, Chehalis, and the County have been discussing over the past couple of years. Primarily, there is about $3 million worth of funding earmarked for Lewis County. Congress currently is not in favor of earmarks. This money was sitting in a pot unexpended with a threat by Congress to take all of the earmarks not used and throw them back into the pot to redistribute. It was considered to be in the County’s best interest to make sure we have all of this money tied up into a contract so that we don’t have it expended. 8. Resolution No. 11-143 Approving an inter-local with LCFD No. 4 (Morton) for computer and software maintenance services. Michael Strozyk, Director of Central Services, stated this approves an inter-local agreement with Lewis County Fire District #4 (Morton) for our IT Department to provide computer support and maintenance through December 31, 2012. Lewis County 911 owns the public safety computer system that the agencies share called Spillman. This is a two year agreement with an expiration date of December 31, 2012. There is a $110.00 per year annual maintenance minimum charge which includes two hours of labor. After that labor is billed at $55.00 per hour during normal business time and $80.00 per hour after hours. 9. Resolution No. 11-144 Approving an agreement with Sprint Nextel Wireless. Michael Strozyk, Director of Central Services stated in 2005 Lewis County entered into agreements with all wireless carriers to provide phase I and phase II wireless coverage. Phase I wireless coverage allows the 911 center to capture the automatic number indicator off of a cell phone. Phase II is the automatic location indicator. With the change in excise tax the Wireless carriers are requiring us to enter into a new agreement as part of cost recovery. If we collect more money than we need to run the 911 center, they are entitle to capture their expense for providing phase I and phase II. We currently have 50,000 active cell phones in Lewis County. To get to an amount that would require us to return payment, we would have to have 94,000 additional cell phones in Lewis County. 5 10. Resolution No. 11-145 Approving the hiring of a casual Gang Liaison. Glenn Carter, Prosecutors Office, stated last year we received a grant that provides for anti-gang activities by the Prosecuting Attorney’s Office. It involves two aspects to include the hiring of an investigator and a person who does outreach to the schools. Unfortunately, earlier this year we lost our person that was doing this work in the PA’s office. The gang activity grant ends on June 30, 2011 of this year. We have found someone we will use who is willing to do this work up until June 30, 2011. He has a great deal of experience both in investigations and dealing with anti- gang activities. This position would be classified as a Casual employee. He has asked for pay of $25 per hour which is not possible under our current schedule for these types of employees. We are coming to the Board asking for an exception to increase the wage to $25.00 per hour. Motion Carried: 3-0 HEARING Hearing: 2010 Budget Amendment-Resolution No. 11-146 Chairman Averill announced the hearing and asked for a staff report. Dawna Truman, Budget Director, stated the 7th 2010 budget amendment has been published in the East County Journal on April 13th and 20th. This amendment is due to a health assessment that we received in 2011. This is to cover health insurance coverage cost due to the WCIF running out of funding. We are budgeting 100% of what we think the total assessment will be. Below is a summary of the changes affected by this budget amendment resolution. CURRENT EXPENSE: Revenue: $0 Expenditures: $144,693 Fund balance: $(144,693) OTHER FUNDS: Revenue: $0 Expenditures: $80,283 Fund balance: $(80,283) ALL FUNDS: FINAL AMOUNT Revenue: $0 Expenditures: $224,976 Fund balance: $(224,976) Chairman Averill asked if there were any more questions. There were none. He closed the question and answer portion of the hearing and opened the formal hearing. Dawna Truman asked that her previous comments be adopted into the record. 6 Commissioner Schulte stated in October after discussions with the state insurance commissioner we came to an agreement with the WCIP that we no longer had recourse to pay the bills. They dissolved the pool. At the time we had $8 million in reserves but over a three month period the claims went from $500,000 a week to $1.4 million a week. By the first of January there was $5 million dollars in bills and $4 million dollars in assets left. We did a special assessment on all of the members to come up with the difference. Chairman Averill asked if there were any other statements for public testimony. There were none. He closed the hearing and asked for a motion. Commissioner Schulte made a motion to approve Resolution No. 11-146. Commissioner Grose seconded the motion. Candace Hallom read the item into the record. Resolution No. 11-146 Lewis County 2010 Budget, Emergency and Supplemental Appropriations to and Transfers within Current Expense and Various Funds. Motion Carried: 3-0 There being no further business, the Commissioners’ public meeting adjourned at 10:48 am on April 25, 2011. The next public meeting will be held Monday, May 2, 2011, at 10:00 a.m. Please note that minutes from the Board of County Commissioners’ meetings are not verbatim. A recording of the meeting may be purchased at the Commissioners’ office. BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON ATTEST: Ron Averill, Chairman Clerk of the Board P.W. Schulte, Commissioner Lewis County Commissioners F. Lee Grose, Commissioner