2011-06-06 Board Meeting Minutes 1
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
BOARD MEETING MINUTES
June 13, 2011
The Board of County Commissioners for Lewis County, Washington met in regular
session on Monday, June 13, 2011 at 10:00 a.m. COMMISSIONERS RON
AVERILL and P.W. “Bill” Schulte were in attendance. COMMISSIONER F. LEE
GROSE was absent. Chairman Averill determined a quorum, called the meeting to
order and proceeded with the flag salute. Commissioner Schulte moved to approve
the minutes from the 10:00 a.m. meeting held on Monday, May 23, 2011. Chairman
Averill seconded the motion.
Motion carried 2-0
NOTICE
Commissioner Schulte made a motion to approve Notice Agenda items one
through four. Chairman Averill seconded the motion. Candace Hallom read the
items into the record.
1. Call for Bids: For a Pedestal-mounted Hydraulic Excavator. Bids will be
opened on June 21, 2011 at 11:30 am. Resolution No. 11-174
Steve Skinner, Solid Waste, stated the Solid Waste Division of the Lewis County
Public Works Department has determined that one of the excavators used at the
Central Transfer Station is in need of replacement. Specifications for a replacement
have been prepared and are attached as Exhibit “A” to the resolution. Solid Waste
management proposes a call for bids from potential vendors for the purchase of a
pedestal-mounted hydraulic excavator to replace the existing excavator.
Chairman Averill stated County and City Governments are not good with providing
for amortization of equipment. We do have a Solid Waste Advisory Board for the
Solid Waste District and several years ago that Board thought it would be a good
idea to put funding aside for the cost of replacing the high cost equipment. We
currently have over $400,000 in this reserve fund and are able to pay for this
equipment out of that reserve.
2. Notice: Establishing the gross tonnage limits on Ferrier Bridge No. 93 and
Davidson Bridge No. 1. Resolution No. 11-175
Tim Elsea, Director of Public Works, stated that the Federal Highway
Administration has mandated that load rating calculations be performed for all
bridges on the National Bridge Inventory. Load rating calculations for Ferrier Bridge
No. 93 and Davison Bridge No. 1 were completed. The structures’ deteriorating
condition indicates that legal loads exceed the load rating for all three vehicle types
for Ferrier Bridge and 3 and 4 axle groups on Davison Bridge. The County Engineer
has reviewed these reports and recommends posting the bridges to limit gross
tonnage as follows:
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Ferrier Bridge NO. 93
22 Tons Gross per Type 3 (2 axle groups)
26 Tons Gross per Type 3S-2 (3 axle groups)
28 Tons Gross per Type 3-3 (4 axle groups)
Davison Bridge NO. 1
34 Tons Gross per Type 3S-2 (3-axle groups)
37 Tons Gross per Type 3-3 (4 axle groups)
Ordinance 1157 makes violation of the above gross tonnage restrictions a traffic
infraction, punishable by monetary penalty not to exceed Two-Hundred Fifty Dollars
($250.00).
3. Notice of Hearing: To consider the granting of tax relief under the Open
Space Program. Hearing will be held on June 13, 2011, on or after 10:00 am.
Resolution No. 11-176
Dianne Dorey, Assessor, stated we hold these hearings about once a year to
consider applications for Open Space Open Space. These are properties that would
be left in its natural state and they get a tax break for doing so. The Public Benefit
Ratings Advisory Committee met and rated the property at 80% reduction in taxes.
That recommendation is being passed on to the BOCC for approval.
4. Notice of Hearing: Regarding the adoption of Ordinance No. 1224 regarding
the Chemical Dependency-Mental Health-Therapeutic Court Sales Tax (CD-
MH-TC Sales Tax). Hearing will be held on June 20, 2011 on or after 10:00
am. Resolution No. 11-177
Chairman Averill, stated this notice is provided that a public hearing will be held on
a proposal to authorize, fix and impose a new sales and use tax of 1/10th of 1
percent for chemical dependency and mental health treatment, and for therapeutic
court programs and services, and to provide a new chapter to Title 3 of the Lewis
County Code providing for the same. The county’s financial ability to fund new or
expanded programs and continue the Drug Court has been severely reduced in light
of increased need and economic pressures. Recent legislative changes provide
counties the authority to raise taxes to save and enhance these programs, and there
has been strong public support to implement the new tax. The hearing will be held
on or after 10:00am on Monday, June 20, 2011 in the Commissioner Meeting Room,
Old Historic Courthouse. The public will have an opportunity to ask questions and
provide testimony before a decision on imposing the tax is made by the Board of
County Commissioners.
Motion Carried 2-0
CONSENT
Commissioner Schulte made a motion to approve Consent Agenda items five
through thirteen. Chairman Averill seconded the motion. Candace Hallom read the
items into the record.
5. Resolution No. 11-178 Approval of warrants and payroll for payment.
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Chairman Averill stated this approves 432 warrants issued by the Auditor’s Office
for $1,616,375.49. Also approves 266 payroll/benefits warrants for draws on payroll
totaling $231,922.00.
6. Resolution No. 11-179 Bid award for the Small Works Project-Garrard Creek
Road Culvert Repair Material Purchase.
Tim Elsea, Director of Public Works, stated an invitation to Bid was issued by
Public Works on May 5, 2011 for the Garrard Creek Road Culvert Repair Materials
Purchase per our small works process adopted via Resolution 09-299. Project
notifications were sent via email to all companies listed on the small works roster-
Underground Utilities, Culvert category. Public Works received 3 bids for this project
on May 24, 2011 with Old Castle Precast being the lowest responsive bidder with a
bid of $53,311.50. This bid is below the engineer’s estimate of $118,470.00. Public
Works recommends approval of the Resolution to execute a contract between Old
Castle Precast and Lewis County Public Works for the Small Works Roster contract
and authorize the Director of Public Works to sign the same.
7. Resolution No. 11-180 Amending Resolution No. 10-171 regarding an inter-
local with the City of Chehalis to retain services of technical and related
expertise to help with the FEMA Mapping comment and appeal process.
Commissioner Schulte stated this approves an amended inter-local between Lewis
County, City of Chehalis, City of Centralia, Chehalis Centralia Airport, Chamber of
Commerce, and the Port of Chehalis. Last year we pledge $50,000.00 to work with
FEMA in redoing the FEMA flood maps; this is an additional $15,000.00 to continue
that process. This extension expires December 31, 2011.
8. Resolution No. 11-181 Approving Managed Pharmacy Benefit Service
Agreement with CaremarkPCS Health, L.P. through the National
As sociation of Counties (NACO).
Danette York, Director of Health and Social Service, stated this allows Lewis
County uninsured and underinsured residents to participate in a prescription
discount card program through a Managed Pharmacy Benefit Services Agreement
between Lewis County and CaremarkPCS Health, L.P. through National Association
of Counties (NACo). As a NACo member, Lewis County qualifies to participate in
the Prescription Discount Card Program. This program helps uninsured or
underinsured residents save off the cost of prescriptions. There is no cost to the
county or to the residents. Contract is effective for 3 years and continues for 1 year
terms following the end of the 3 year term. Program will start approximately 8-10
weeks after the contract is signed.
Chairman Averill stated this is a national program that we have been given the
opportunity to participate in. We did do some investigation and after determining
what the program is about it does offer citizen who do not have insurance an
opportunity to get some discount on their medications. Given the fact that there is
no cost to the County and citizens we decided to go ahead and implement this
program.
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9. Resolution No. 11-182 Acceptance of the WA State Patrol statewide
Marijuana Eradication Program Agreement.
Steve Walton, LCSO, stated the purpose of this agreement is to provide funding
assistance for local law enforcement agencies to support the locating and ratification
of illicit cannabis plants and the investigation and prosecution of cases involved with
controled substances before state and federal courts in the State of Washington.
The State Patrol administers the program and gets the funds from the United States
Drug Enforcement Agency. This agreement is for the amount of $5,000.00.
10. Resolution No. 11-183 Approving a modification to Participation Agreement
NFS 07-PA-11060300-037, No. 5, with the USDA Forest Service, Pacific
Northwest Region-Gifford Pinchot National Forest for noxious weed
education.
Bill Wamsley, Noxious Weed Board, stated modification #5 is for weed treatment
related to the current project we have carrying out weed eradication treatment on
road sides and administrative sights. Most of this work will take place this year.
The Resource Advisory Committee (RAC) met last week and reauthorized some
additional funding for 2012. This agreement is in the amount of $40,000.00.
11. Resolution No. 11-184 Approving Title III contract with Lewis County Fire
District #18.
Dawna Truman, Budget Director, stated this authorizes funding for the 2011 Title
III project for Lewis County Fire District 18 for the purchase of a 3,000 gallon wet
side water tender. If the funding is not spent, the County will have to return the
funds to the USDA, Forest Service. On March 22, 2010, the BOCC solicited projects
and proposals from qualified applicants for Title III funds. All applications were
received in the Commissioner’s Office on April 16, 2010. After a staff review of the
projects, a decision was made by the BOCC to fund a 2011 project for Fire District
No, 18. The revenue from the USDA Forest Service was received in the amount of
$160,727.17 in January, 2011. The applicant has signed their contract and this is
the final step to completing the process for allocating the 2011 Title III funds.
12. Resolution No. 11-185 Adoption of an Internal Service Fund Policy.
Dawna Truman, Budget Director, state during 2010 the State Auditor’s Office
recommended that Lewis County adopt general guidelines for setting Internal
Service Fund rates. Internal Service Funds are used to report activities that provide
goods and services to other funds, departments and offices on a cost
reimbursement basis. The Purpose of the Internal Service Fund Policy is to adopt
general guidelines for setting Internal Service rates. The policy provides information
on specific internal service funds including; the Equipment Rental and Revolving
(ER&R), Information Technology, Facilities, Risk Management, County Insurance,
Radio Services Department accounted for within the Communication fund and Pits
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and Quarries. The policy also provides information on Non-Internal Service Fund
Rates for departments accounted for within the Current Expense fund, these
departments include; Human Resources, Risk Administration, Budget/Fiscal
Services and the Prosecutors Civil Division.
Chairman Averill stated one of the problems you have in government are some of
the services are provided internally for each other. In order to pay for those services
we set up interoffice funds to pay the fees for local services. When we had our last
look by the State Auditor, they were concerned that we did not adequately describe
how we were dealing with these internal funds and this document answers those
questions.
13. Resolution No. 11-186 Transfer of accumulated annual and sick leave for
an employee from the Current Expense Fund to the Gambling Fraud and
Enforcement Fund.
Chairman Averill stated this approves the transfer of accumulated annual and sick
leave for Cailen Wevodau, Prosecuting Attorney’s Office from the Current Expense
Fund (001) to the Gambling and Fraud Enforcement Fund (165). The value of the
accumulated annual and sick leave thus transferred is $3,992.20. It is common
practice to allow county employees to transfer accumulated leave when transferring
to other departments or funds within the county.
Motion Carried 2-0
There being no further business, the Commissioners’ public meeting adjourned at
10:38 am on June 13, 2011. The next public meeting will be held Monday, June 20,
2011, at 10:00 a.m.
Please note that minutes from the Board of County Commissioners’ meetings are not
verbatim. A recording of the meeting may be purchased at the Commissioners’ office.
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
ATTEST: Ron Averill, Chairman
Clerk of the Board P.W. Schulte, Commissioner
Lewis County Commissioners
F. Lee Grose, Commissioner