2011-08-08 Board Meeting Minutes 1
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
BOARD MEETING MINUTES
August 8, 2011
The Board of County Commissioners for Lewis County, Washington met in regular session
on Monday, August 8, 2011 at 10:00 a.m. Commissioners Ron Averill and F. Lee Grose
were in attendance, Commissioner P.W. “Bill” Schulte was absent. Chairman Averill
determined a quorum, called the meeting to order and proceeded with the flag salute.
Commissioner Grose moved to approve the minutes from the 10:00 a.m. meeting held on
Monday, August 1, 2011. Chairman Averill seconded the motion.
Motion carried 2-0
NOTICE
Commissioner Grose made a motion to approve Notice Agenda item one. Chairman
Averill seconded the motion. Candace Hallom read the item into the record.
1. Notice of Hearing: Regarding calling a Special Election for a Port of Winlock
Formation Proposition. Hearing will be held on August 22, 2011, at 6:00 pm, at the
Winlock Community Building. Resolution No. 11-249
Chairman Averill stated this provides notice that a hearing will be held on or after 6:00 pm
on August 22, 2011 at the Winlock Community Building to consider whether or not to place
a measure on the November 8, 2011 ballot to form a Port District, with boundaries
coextensive with Winlock School District #232; and, to elect three port commissioners who
shall be elected at large. The Lewis County Auditor has certified that a petition has been
filed with the requisite 10 percent of voters in the proposed district; and, the Lewis County
Board of County Commissioners must (RCW 53.04.010) hold a public hearing to take
testimony on whether formation of the Port District would be in the public interest and
confirm the boundary of the district. If the Board finds that formation of the Port District
would be in the public interest, it must place a measure on the ballot allowing voters within
the boundaries of the proposed district to approve or reject creation of the district with a
simple majority vote. The public will have the opportunity to ask questions and provide
testimony prior to a decision by the Lewis County Board of County Commissioners.
Motion Carried 2-0
CONSENT
Commissioner Grose made a motion to approve Consent Agenda items two through
fourteen. Chairman Averill seconded the motion. Candace Hallom read the items into the
record.
2. Resolution No. 11-250 Approval of warrants for payment.
Chairman Averill stated this approves 253 warrants issued by the Auditor’s Office for
$828,035.85.
2
3. Resolution No. 11-251 Appointing members to the Lewis County Lodging Tax
Advisory Committee.
Commissioner Grose stated this approves the appointments of seven members to the
Lewis County Lodging Tax Advisory Committee for a term of three years, ending December
31, 2013. By law this committee has to be composed of at least two members who are
users of the taxes collected and at least two members who collect lodging taxes. We have
elected to appoint a seven member board which will replace a five member board. The
following citizens of Lewis County are hereby appointed:
• Ellen Berdan Salkum
• Maree Lerchen Packwood
• Carolyn J Neer Packwood
• Dean McLeod Salkum
• Charles Duncan Chehalis
• Ramona Sheppard Mineral
• Dan Kay Chehalis
4. Resolution No. 11-252 Establishing an advisory committee to the Board of
Health.
Danette York, Director of Health and Social Services stated this Resolution establishing
a seven member Board of Health Advisory Committee. Lewis County Board of Health is
establishing an advisory committee to be a voice of the community and make
recommendations to the Board of Health. The following citizens have expressed a desire to
be on the committee:
• Isaac S. Pope, MD Chehalis
• Lily Lo, MD Centralia
• Ron Pollock Chehalis
• Don Haviland, Sr. Chehalis
• Richard F. Price, MD Packwood
• Cherie Rusk Salkum
• Neal Kirby Centralia
These seven individuals represent different agency’s that do work through the Health
Department.
Chairman Averill stated the Board of Health in 1991 was a health district that included
representatives in the County. In 1994 or 1995 the County decided to do away with the
health district and went to a health board with the three County Commissioners as the
board. Recently Dr. Pope came to the Board and made some critical remarks about how
the Health Board is progressing without having any body on the Board who understands
medicine. He believed there should be an advisory committee; the Board of Health agreed
that there is a need to appoint an advisory committee. The advisory committee will focus on
issues that affect public health such as: animal control, environmental health, community
3
health, water quality, food sales and service, and social services including chemical
dependency, developmentally disabled, and mental health. We are appointing this board
without any terms. The advisory committee will establish their bylaws and terms will be
created at that time.
5. Resolution No. 11-253 Approving a grant agreement with the Port of Chehalis to
accept funding under RCW 82.14.370, Distressed Counties Fund.
Chairman Averill stated this approves a grant agreement between Lewis County and the
Port of Chehalis to accept (.09) Distressed Counties Funding (RCW 82.14.370) in the
amount of $50,000.00 for the Port of Chehalis Curtis Rail Line Tie Replacement Project.
The project is necessary in order to accomplish local industrial retention and expansion to
support employment growth and provide for job retention. The application has been
recommended for approval by the Distressed Counties/Rural Economic Development Public
Facilities Advisory Committee.
6. Resolution No. 11-254 Approving a grant agreement with the City of Winlock to
accept funding under RCW 82.14.370, Distressed Counties Fund.
Commissioner Grose stated this approves a grant agreement between Lewis County and
the City of Winlock to accept (.09) Distressed Counties Funding (RCW 82.14.370) in the
amount of $246,300.00. One of the issues he has had with many public works projects
since he took office is we have funding for planning and studying, we have money for
building things but we cannot bridge that gap between planning and construction. We have
been deadlocked in the South County plan because we haven’t been able to get
engineering and design completed. This is the first step to get engineering and design done
to connect the sewer connection between the Winlock Industrial Park and the City of
Winlock Waste W ater Treatment Plant. Hopefully, this will be enough to get that
engineering and design done so we can move to the next step in applying for grants or
loans to get the construction completed.
7. Resolution No. 11-255 Approving a grant agreement with the Port of Centralia to
accept funding under RCW 82.14.370, Distressed Counties Fund.
Chairman Averill stated this approves a grant agreement between Lewis County and the
Port of Centralia to accept (.09) Distressed Counties Funding (RCW 82.14.370) in the
amount of $145,000.00 to conduct the Port of Centralia Lum Road Rail Spur Project. The
project is necessary in order to accomplish local industrial retention and expansion to
support employment growth and provide for job retention. The application has been
recommended for approval by the Distressed Counties/Rural Economic Development Public
Facilities Advisory Committee.
8. Resolution No. 11-256 Approving a grant agreement with the City of Mossyrock
to accept funding under RCW 82.14.370, Distressed Counties Fund.
Chairman Grose stated each year the Distressed Counties Fund has agreed to set aside
$100,000 for tourism. This project is not a tourism project although the outcome is tourism
related. This project is to connect water and sewer to a new planned community center in
4
Mossyrock. This is a $30,000.00 grant to the City of Mossyrock to extend their water and
sewer to a new expansion of the public community center.
9. Resolution No. 11-257 Approving a Collective Bargaining Agreement with
Teamsters 252 representing E911 Communications.
Archie Smith, Human Resources Administrator, stated the Collective Bargaining
Agreement with teamster 252, representing E911/Communication group is being presented
for approval by the BOCC. The contract will be a one year agreement dating from
01/01/2011 to 12/31/2011. For the 2011 calendar year the Employer Health and Welfare
financial contributions were not changed. The current monthly employer contribution for
medical insurance is $835.00. There is no COLA for the year and Step increases are
provided. Other issues that were addressed during negotiation were:
• Clarified the layoff FMLA procedure.
• Updated the Military Leave clause to comply with the State requirement.
• Clarified designated beneficiary language.
• Basic housekeeping procedures.
Chairman Averill spoke on items ten through fourteen. Lewis County is the fiscal agent for
the Chehalis Basin Flood Authority. At the last legislative session the Legislature approved
$1.32 million for the Flood Authority to continue its series of studies that have been
underway since its formation in 2008. Because we are at the end of one state fiscal year
and the start of another fiscal year we are required to go back and extend some projects
that were still in progress so they can finish their work and still get paid for it. W hat is being
presented this morning on item ten is an overall coverage agreement with the Office of
Financial Management (OFM). OFM is designated by the capital budget to be the holder of
the money for projects done by the Flood Authority. The Flood Authority at the last meeting
approved several other contracts which are on the agenda today.
10. Resolution No. 11-258 Approving an inter-local agreement with the State Office
of Financial Management to provide $1.32 million in funding for Lewis County,
acting as the lead agency for the Chehalis River Basin Flood Authority.
Robert Johnson, Director of Community Development, stated this Resolution approves
an inter-local agreement with the State Office of Financial Management for $1.32 million
funding for the Flood Authority which may be used for administrative costs, studies,
consultants and facilitators as necessary. The State now requires performance based
contracts. Within this contract, there are a number of tasks that the Flood Authority has
agreed to. The Flood Authority is tasked with developing a work plan for this fiscal year as
well as the next fiscal year.
11. Resolution No. 11-259 Approving a Personal Service Agreement with West
Consultants to complete, test and calibrate a Flood Early Warning System.
Robert Johnson, Director of Community Development, stated this will continue and
allow completion of the Early Flood Warning System. It will also add calibration, testing,
and monitoring of the system. This agreement is not to exceed $55,512.51.
5
12. Resolution No. 11-260 Approving a Personal Service Agreement with Gordon
Thomas Honeywell for consulting and support services to the Chehalis River
Basin Flood Authority.
Robert Johnson, Director of Community Development, stated the original contract is a
three month contract which may be extended to the fiscal year. The contract is not to
exceed $91,040.00.
Chairman Averill explained that Ms. Fowler offered to have a three month contract so that
she can prove her value. Then if the board would like to extend that contract they can do
that.
13. Resolution No. 11-261 Approving a Personal Service Agreement with SBGH-
Partners, LLC for consulting and support services to the Chehalis River Basin
Flood Authority.
Robert Johnson, Director of Community Development, stated the two people who are
consultants with this firm are technical experts in the area of fish and wildlife and ecology.
That is one thing that has been lacking with the Flood Authority as they did not have anyone
who could do that technical review. SBGH- Partners will be coordinating with the Tribe and
other agencies to get review of technical materials.
Chairman Averill stated on the Governor’s staff Keith Phillips who is the Natural Resources
person for the Governor provided the oversight of the Flood Authority. One of the charges
he gave to the Flood Authority is that even though the Chehalis Tribe withdrew from the
Flood Authority, their participation in these projects was important. We need to have
coordination with the tribes during this process. This is a task that we are giving SBGH to
help us in that coordination.
14. Resolution No. 11-262 Approving a Personal Service Agreement with Anchor
QEA for Fish Studies.
Robert Johnson, Director of Community Development, stated this is a continuation of
the fish studies which h as been on going. They are anticipated to be completed in
December. This resolution will authorize a contract between Anchor QEA and Lewis
County, not to exceed $427,500.06, to perform fish studies, prepare reports and provide
other deliverables as may be agreed, consistent with the 2011 State Capital Budget
appropriation and the submitted scope of work and budget submitted by Anchor QEA.
Motion Carried 2-0
RFQ
RFQ- Hydraulic Modeling for the Chehalis River Basin Flood Authority
Robert Johnson, Director of Community Development, stated we published notice for
the Request for Qualifications on July 25, 2011. We have received four statements of
qualifications. He opened the qualifications and said they will be reviewed by SBGH who
6
will make a recommendation to the Flood Authority Executive Board. There are a number of
efforts within the basin to do hydraulic modeling. The Governor’s office wants to make sure
that all of these efforts are coordinated so this can be done in the most efficient manner.
Chairman Averill stated the time period for the hydraulic modeling is running somewhat
behind. At the last meeting of the Flood Authority the Flood Authority provided approval to
its executive committee to make a recommendation of selection. What we have is a case
were hydrology is well established for the upper basin but from Grand Mound area down we
have very poor data. That needs to be improved and we need to get that done by mid
spring so we can start looking at other projects coming up.
Request for Qualification were received from the following:
West Consulting, Bellevue, WA
NHC-Northwest Hydraulic Consulting, Seattle, WA
Amec, Earth & Environment, Portland, OR
Watershed Science & Engineering, Seattle, WA
HEARING
Hearing: Non Exclusive Franchise to Gladys Larson
Chairman Averill announced the hearing and asked for a staff report.
Larry Unzelman, Public Works stated Gladys Larson, has requested a non-exclusive
franchise for the construction, operation and maintenance of irrigation facilities on Coughlin
road right of way in Lewis County. The County recently acquired additional right of way for
Coughlin Road for stream bank stabilization. Part of the Larson’s irrigation facilities are
located on what is now county road right of way. This nonexclusive franchise will authorize
the use of the road right of way for 5 years for this purpose. Resolution 11-215, passed by
the BOCC on July 11, 2011, set August 8, 2011 as the date for hearing on the matter. This
franchise is being granted pursuant to and in conformance with RCW 36.55 and Lewis
County Code 12.25 through 12.50, for a non-exclusive Franchise to construct, operate and
maintain water system facilities within County Rights-of-Way. RCW 36.55 requires that no
hearing be held on a proposed franchise grant until 5 days after the last publication date,
and 15 days after posting of the notice thereof in three public places. Publication must be
twice in the official newspaper for publication in the County. Publication occurred on July 13
and 20, 2011 and the franchise was posted in three public places.
Chairman Averill stated this pipe for irrigation was there prior to obtaining the easement
from the Larson’s. The pipe was later discovered and therefore we have to have
agreements of easements for our public property.
Chairman Averill asked if there were any more questions. There were none. He closed the
question and answer portion of the hearing and opened the formal hearing.
Larry Unzelman asked that his previous comments be adopted into the record.
7
Chairman Averill asked if there were any other statements for public testimony. There
were none. He closed the hearing and asked for a motion.
Commissioner Grose made a motion to approve Resolution No. 11-263. Commissioner
Averill seconded the motion. Candace Hallom read the item into the record
In the Matter of a Non-Exclusive Franchise to Gladys Larson to Construct, Operate
and Maintain Irrigation Water Facilities on Coughlin Road Right-of-Way in Lewis
County, Washington. Resolution 11-263
Motion Carried 2-0
There being no further business, the Commissioners’ public meeting adjourned at 10:58 am
on August 8, 2011. The next public meeting will be held Monday, August 15, 2011, at 10:00
a.m.
Please note that minutes from the Board of County Commissioners’ meetings are not
verbatim. A recording of the meeting may be purchased at the Commissioners’ office.
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
ATTEST: Ron Averill, Chairman
Karri Muir, Clerk of the Board P.W. Schulte, Commissioner
Lewis County Commissioners
F. Lee Grose, Commissioner