2011-11-21 Board Meeting Minutes 1
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
BOARD MEETING MINUTES
November 21, 2011
The Board of County Commissioners for Lewis County, Washington met in regular
session on Monday, November 21, 2011 at 10:00 a.m. Commissioners Ron Averill,
Bill Schulte, and F. Lee Grose were in attendance. Chairman Averill determined a
quorum, called the meeting to order and proceeded with the flag salute. Commissioner
Grose moved to approve the minutes from the 10:00 a.m. meeting held on Monday,
November 14, 2011. Commissioner Schulte seconded the motion.
Motion Carried 3-0
NOTICE
Commissioner Schulte moved to approve Notice Agenda item one. Commissioner
Grose seconded the motion. Candace Hallom read the item into the record.
1. Request for Qualifications: For the Packwood Wastewater System planning.
RFQ’s are due no later than 5:00 pm on December 7, 2011 at the Public Works
Department. Resolution No. 11-388
Tim Elsea, Director of Public Works, stated that Lewis County Public Works is calling
for Requests for Qualifications (RFQ) to perform a scope of work that includes:
Determination of the Packwood services area and evaluation of wastewater flows and
treatment alternatives to estimation of construction costs and monthly cost per
Equivalent Residential Unit (ERU); assisting the county with the associated
environmental review work; and, submission of a pre-design report to the Department
of Health (DOH) for approval. Lewis County will also require a Site Risk Survey and a
Hydrogeology Report be completed if determined necessary by the Department of
Health and the preferred alternative system design and capabilities. This planning
phase of the project is funded by a Community Development Block Grant and has a
budget of $24,000.00, which includes an estimated cost of DOH review fees of
$1,500.00. The timeline for the RFQ is as follows:
Task Desired Timeline
Submittals Due December 7, 2011
Finalists Notified December 9, 2011
Finalists Interviews, week of December 12, 2011
Final Selection December 19, 2011
Contract negotiations/ Finalize scope of
work/timeline
December 20, 2011
December 31, 2011
Execute contract January 15, 2012
Motion Carried 3-0
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CONSENT
Commissioner Grose moved to approve Consent Agenda items two through six.
Commissioner Schulte seconded the motion. Candace Hallom read the items into the
record.
2. Resolution No. 11-389 Approval of warrants and payroll for payment.
Chairman Averill stated this approves 239 warrants issued by the Auditor’s Office for
$624,908.68; and 259 Payroll Benefits warrants for draws on pay totaling $228,942.00.
3. Resolution No. 11-390 Ratifying a consultant contract for the Skate Creek Rd.
S., Bridge #12 Scour Mitigation.
Tim Elsea, Director of Public Works, stated the 392-ft six-span concrete and steel
truss Skate Creek Road South Bridge was built in 1953. This bridge crosses the
Cowlitz River at river mile 125 just outside Packwood. Currently, the existing scour
mitigation consists of rip-rap on both north and south sides and up and down stream.
This rip-rap is failing and no longer satisfactorily protects the bridge from scour.
Pursuant to On-Call Roster Resolution 11-025 requirements, three consulting firms
were selected for telephone interviews to determine who was best qualified for a scour
mitigation design for the Skate Creek Road South Bridge #12. One firm did not
respond so we consulted seven other consultant firms in order to get a third company
to interview. Telephone interviews were conducted and consultants were scored. Out
of 300 total points Exeltech received 281, HHPR received 263, and David Evans
received 262. Exeltech was determined best qualified to provide the needed services.
Pursuant to Resolution 09-299, a contract with Exeltech was negotiated and signed by
the Public Works Director on November 4, 2011 in the amount of $81,010.89. Design
and construction support services are scheduled to be completed by December 31,
2012.
4. Resolution No. 11-391 Approving a Collective Bargaining Agreement with
Teamsters 252 representing the Sheriff’s Office Corrections Sergeants.
Archie Smith, HR Administrator, stated the Teamsters Corrections Sergeants
Contract, representing the Sheriff’s Corrections Sergeants, is being presented for
approval by the BOCC. The contract will be a one year agreement dating from
01/01/2012 to 12/31/2012. For the 2012 calendar year the Employer Health and
Welfare percentages were left unchanged. The current monthly employer contribution
for medical insurance is $1134.05 and will be $1204.68 beginning 1/1/2012. There is
no COLA for the year and the step increases are provided. Other issues that were
addressed during negotiation are:
• DRIVE Check off language was added with the implementation of the new
payroll system
• Domestic partner language was added to comply with RCW standards.
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• Citizen Complaint and disciplinary language was modified to be consistent with
other contracts in the Sheriff’s Office.
• Specialty pay was changed from .80 cents to $2.00 an hour while engaged for
Field Training Officers; which is consistent with other Lewis County Sheriff Office
contracts.
• Payroll language was added for the transition from the current payroll system to
the developing payroll system.
• Basic housekeeping
5. Resolution No. 11-392 Approving a Collective Bargaining Agreement with
Teamsters 252 representing the Assessor’s Group.
Archie Smith, HR Administrator, stated the Collective Bargaining Agreement
between Teamster Local # 252, representing the Assessors Group, and Lewis County
is being presented for approval by the BOCC. The term of the agreement is for one
year dating from January 1, 2011 through December 31, 2011. There is no COLA for
the year and step increases are provided for in the agreement. For the 2011 calendar
year the Employer Health and Welfare financial contributions were not changed from
the previous year’s $880.73 monthly employer contribution per employee. Other
issues that were addressed during negotiation were:
• Clarified the lay-off recall procedure.
• Updated the insurance change as identified in resolution 10-338, transitioning
the group from WCIF to Teamster Health Insurance.
• Basic housekeeping
6. Resolution No. 11-393 Approving the funding from Fund 198 Stadium Fund to
agencies for tourism related to activities per RCW 67.82.180.
Chairman Averill stated this approves the 2012 allocation of the Lewis County Lodging
Tax distribution from Fund 198 (Stadium Fund) to agencies for use in promoting tourism
related activities for a total allocation of $279,500.00. The county receives a distribution
of 2.0 percent of the state retail sales tax on lodging. This is not an additional tax for the
customer but represents sharing of the retail sales tax receipts. Agencies are eligible to
apply to Lewis County for a portion of the Lodging Tax funds if said project or activity
promotes tourism in Lewis County. 12 different agencies will be receiving funds:
• Lewis County Historical Society $35,000.00
• Destination Packwood $65,000.00
• White Pass Scenic Byway $50,000.00
• Visit Rainier $40,000.00
• White Pass Country Historical Society and Museum $12,000.00
• Fire Mountain Arts Council $10,000.00
• Cowlitz River Valley Historic Society $ 5,000.00
• Mossyrock Area Action League $14,500.00
• Veterans Memorial Museum $ 8,000.00
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• Centralia-Chehalis Chamber of Commerce $15,000.00
• Chehalis-Centralia Railroad $10,000.00
• ArtTrails of SW Washington $15,000.00
Commissioner Grose stated this year we adopted a new Logging Tax Advisory
Committee to give us some direction and we feel that they did a much better job of
redistributing. This re-distribution provides funds for some organization that otherwise
would not be able to operate.
Motion Carried 3-0
HEARING
Hearing- Ordinance 1233- Regarding Fence Heights
Chairman Averill announced the hearing and asked for a staff report.
Robert Johnson, Director of Community Development stated this Ordinance is for
the purpose of amending Lewis County Code Chapter 17.145.140 adding a subsection
permitting fences exceeding six feet in height. The ordinance has to do with fences
greater than six feet in height being considered as structures under the building code.
Any setback for a structure has to be in compliance with the setback requirements that
are contained in chapter 17.145.140. Under current code anyone wishing to build a
fence higher than six feet has to get a building permit and has to comply with the
setback requirements. This ordinance would establish an exemption for fences over six
feet in height. There was a public hearing held on October 25, 2011 and the Planning
Commission recommended approval and submitted a Letter of Transmittal on
November 8, 2011.
Chairman Averill asked if there were any more questions. There were none. He closed
the question and answer portion of the hearing and opened the formal hearing.
Robert Johnson asked that his previous comments be adopted into the record.
Fred Chapman, Lewis County Building Official, stated he strongly encourages the
approval of this amendment to the Ordinance. This cleans up a conflict within the codes
and land use regulations that were identified about five years ago. The conflict is
between what is classified as a structure and the setback issue when a structure like
this becomes permitable.
Chairman Averill asked if there were any other statements for public testimony. There
were none. He closed the hearing and asked for a motion.
Commissioner Schulte made a motion to approve Ordinance No. 1233.
Commissioner Grose seconded the motion. Candace Hallom read the item into the
record
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An Ordinance of Lewis County, Washington Amending a Portion of Ch.
17.145.140, Lewis County Code, to add a new Subsection (3), Permitting Fences
Exceeding 6 Feet in Height on Side and Rear Property Lines. Ordinance No. 1233.
Motion Carried 3-0
Hearing: Ordinance 1234-regarding utility lots
Chairman Averill announced the hearing and asked for a staff report.
Robert Johnson, Director of Community Development stated the proposed
Ordinance would amend Lewis County Code, Chapter 16.02.040, and add a new
subsection (10) to authorize the creation of utility lots for public purposes. This does not
change the density requirements establish under the Growth Management Act for rural
areas because those density requirements relate to residential development. This utility
lot provision is exempt from those requirements and creates lots for utility purposes
only. These do not create residential lots. The reasons for doing this has to do with the
minimum lot size in agricultural land and forest resource lands. Public Works and some
of the Fire Districts have had difficulty in creating lots for utility purposes and in most
cases it becomes costly. This is supported by the Prosecutors Office and the Fire
Districts.
Chairman Averill asked if there were any more questions. There were none. He closed
the question and answer portion of the hearing and opened the formal hearing.
Robert Johnson asked that their previous comments be adopted into the record.
Tim Elsea, Public Works Director, stated as we acquire right-of-way for road
purposes we currently have to do that through the threat of imminent domain because
we can’t purchase a smaller lot size. If we can do it as a purchase of a part of the
property we would no longer have to do it as imminent domain. It is an interesting thing
to discuss with residents when you are talking to them about right-of-way in front of their
property and we would prefer to be able to negotiate for the easement value. This is
going to be a very important piece of legislation for the Public Works department.
Chairman Averill asked if there were any other statements for public testimony. There
were none. He closed the hearing and asked for a motion.
Commissioner Grose made a motion to approve Ordinance No. 1234. Commissioner
Schulte seconded the motion. Candace Hallom read the item into the record
An Ordinance of Lewis County, Washington Amending a Portion of Ch.
16.02.040, Lewis County Code, to add a new Subsection to Authorize Creation of
Utility Lots for Public Purposes. Ordinance No. 1234
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Motion Carried 3-0
Commissioner Schulte moved to recess until 5:30 pm. Commissioner Grose
seconded.
2012 Preliminary Budget Presentation
Chairman Averill called the Monday, November 21, 2011, 10:00 am Board of County
Commissioners Meeting, out of recess at 5:30 pm. He announced this meeting is for a
public presentation on the 2012 Preliminary Budget.
Dawna Truman, Budget/Fiscal Director stated this meeting was to give the public an
opportunity to speak on the 2012 County Budget. She discussed the preliminary
property taxes and the position changes to the 2012 Budget.
It was decided that the positions would be grouped together for the final 2012 Budget
Hearing.
There being no further business, the Commissioners’ public meeting adjourned at 5:40
pm on November 21, 2011. The next public meeting will be held Monday, November 28,
2011, at 10:00 a.m.
Please note that minutes from the Board of County Commissioners’ meetings are not
verbatim. A recording of the meeting may be purchased at the Commissioners’ office.
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
ATTEST: Ron Averill, Chairman
Karri Muir, Clerk of the Board P.W. Schulte, Commissioner
Lewis County Commissioners
F. Lee Grose, Commissioner