2011-12-05 Board Meeting Minutes 1
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
BOARD MEETING MINUTES
December 5, 2011
The Board of County Commissioners for Lewis County, Washington met in regular
session on Monday, December 05, 2011 at 10:00 a.m. Commissioners Ron Averill,
Bill Schulte, and F. Lee Grose were in attendance. Chairman Averill determined a
quorum, called the meeting to order and proceeded with the flag salute. Commissioner
Grose moved to approve the minutes from the 10:00 a.m. meeting held on Monday,
November 28, 2011. Commissioner Schulte seconded the motion.
Motion Carried 3-0
NOTICE
Commissioner Schulte moved to approve Notice Agenda items one through three.
Commissioner Grose seconded the motion. Candace Hallom read the items into the
record.
1. Notice of Hearing: Regarding the adoption of the 2012 Vader Water System
Final Budget. Hearing will be held on or after 10:00 am, on Monday, December
19, 2011. Resolution No. 11-406
Dawna Truman, Budget Director, stated this Resolution sets a hearing date for
December 19, 2011. The notice will be published on December 7th and 14th in The East
County Journal and on December 8th and 15th in The Chronicle. Notice is given that the
Board of County Commissioners will meet on Monday December 19, 2011 on or after
10:00 am for a public hearing at which any taxpayer may appear or be heard for or
against any part of the 2012 Vader Water System budget. Copies of the budget will be
available in the budget/fiscal office after January 31, 2012.
2. Notice of Hearing: Regarding the 3rd 2011 Budget Amendment for Current
Expense and Various Funds. Hearing will be held on or after 10:00 am, on
Monday, December 19, 2011. Resolution No. 11-407
Dawna Truman, Budget Director, stated this notice is in regard to a notice of hearing
for the 3rd 2011 budget amendment for current expense and various funds in the
amount of $1,411,357.00 with an offset revenue of $572,656.00 and use of the fund
balance in the amount of $838,701.00. Hearing date is set for December 19, 2011.
The notice will be published on December 7th and 14th in The East County Journal and
on December 8th and 15th in The Chronicle.
3. Notice of Hearing: Regarding Ordinance 1235 amending Chapter 9.10-030
adding a new subsection to provide an exemption for ammunition testing at an
authorized manufacturing facility. Hearing will be held on or after 10:00 am, on
Monday, December 19, 2011. Resolution No. 11-408
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Robert Johnson, Director of Community Development, stated this notice will be
published in The East County Journal on December 7, 2011 and a hearing will be held
on December 19, 2011 on or after 10:00 am. Under existing County Code Chapter
9.10.030, discharge of a firearm is prohibited within a “no shooting zone”. Exemptions
allow discharge under certain conditions. No exemption currently exists for lawfully
operating ammunition manufacturing facilities. Testing is not allowed in “no shooting”
zones. The proposed ordinance would provide an exemption, allowing the discharge
and testing of ammunition by an authorized manufacturer in facilities designed for such
testing.
Chairman Averill stated the Silver State Armory, an ammunition manufacturing firm
operating in Packwood at the East Lewis County Public Development Authority, is
located in a Lewis County designated “No-Shooting Zone (NSZ).” There is a need to
test ammunition they are producing at an outdoor range and the current LCC does not
provide an exemption for this activity in a NSZ.
Motion Carried 3-0
CONSENT
Commissioner Grose moved to approve Consent Agenda items four through seven.
Commissioner Schulte seconded the motion. Candace Hallom read the items into the
record.
4. Resolution No. 11-409 Approval of warrants and payroll for payment.
Chairman Averill stated this approves 1 Special Purpose warrant (Vader Water
System) for $70.00 and 237 warrants issued by the Auditor’s Office for $684,794.48,
totaling $684,864.48. Also approves 432 automatic deposit checks totaling
$1,169,654.36; and, 146 payroll warrants for net pay, and 62 payroll warrants for
benefits/deductions for a total $3,063,153.62.
5. Resolution No. 11-410 Approving an inter-governmental cooperative
purchasing agreement with the Department of Enterprise Services.
Chairman Averill stated this approves an Inter-governmental cooperative purchasing
agreement between Lewis County and the Washington State Department of Enterprise
Services. The agreement will allow Lewis County departments to purchase a variety of
products and services from the State at a significantly lower rate. The agreement is for
one year ending December 31, 2012 at a cost of $3,000.00.
6. Resolution No. 11-411 Ratification of amendment No. 5 to the Coordinated
Prevention Grant with the WA State Department of Ecology.
Steve Skinner, Solid Waste, stated the Washington Stated Department of Ecology has
offered an amendment to its Coordinated Prevention Grant (CPG) Agreement No.
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G1000 500, a 2-year contract with the Lewis County Solid Waste Utility, which
increases the maximum eligible cost for the agreement by $88,343.00, allowing the
Solid Waste Utility to receive reimbursement for acceptable moderate risk waste and
recycling activities through December 31, 2011. The total grant agreement agreed
upon in January 2010 was $161,016.00. Amendment No. 3 agreed upon in April,
increases the total grant agreement to $323,832.00. The State’s share of the
$88,343.00 increase is $66,257.25 and the Solid Waste Utility’s share is $22,085.75.
The Solid Waste Utility Fund 401 budget for 2011 provides for state grant funding. The
amendment grants an increase to the original amount awarded in January 2010 and
therefore, requires BOCC approval.
7. Resolution No. 11-412 Reappointing members to the Lewis County Planning
Commission for four year terms.
Robert Johnson, Director of Community Development, stated that both Mr. Tausch
and Mr. Guenther are currently serving their second term on the Planning Commission.
Their terms will expire on December 31, 2011. Each has expressed interest in being re-
appointed to an additional term. This resolution would reappoint them to an additional
four-year term.
Motion Carried 3-0
HEARING
Hearing: Amendments to the LC Comprehensive Plan and Ordinance 1228,
Amending Title 17 of the Lewis County Code.
Chairman Averill announced the hearing and asked for a staff report.
Robert Johnson, Director of Community Development, explained the process of this
hearing and referred to maps showing options provided by the Planning Commission.
He stated the County has been considering Subarea Planning for about two years.
That plan will be considered on December 12, 2011 at a notice of public hearing. The
plan does not appear ready to be adopted but will be heard due to being noticed. The
Department of Commerce suggested in lieu of adopting the South County Subarea plan
that we adopt some policies and adopt what is called an Urban Reserve Overlay District
to preserve the zoning that exists in two areas of the South County.
Jerry Basler, Community Development, stated the two properties are located on the
southeast, for a total of 25 acres. He met with property owners that had previously sent
letters, phone calls, or emails objecting to being included in the South County Plan.
They explained to the property owners what it meant to be in or out. Ultimately, these
two property owners wanted to be included in the South County Plan.
Chairman Averill state this was originally proposed as an Urban Growth Area which
got a considerable amount of attention. He asked what the difference was between an
Urban Growth Area and an Urban Reserve?
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Jerry Basler stated an economic Urban Growth Area is established under GMA and
requires utilities to be provided. An Urban Reserve Overlay District is not under GMA
and they don’t have to go under the same vetting processes as you do with GMA. It is a
place holder. There are four properties that would be affected by the 20 acre minimums
if they choose to subdivide.
Commissioner Schulte asked what is the difference in not calling it anything rather
than an Urban Reserve?
Robert Johnson stated the biggest difference would be the inability to develop your
property at the maximum density allowed.
Chairman Averill asked if there were any more questions. There were none. He closed
the question and answer portion of the hearing and opened the formal hearing.
Robert Johnson and Jerry Basler asked that their previous comments be adopted into
the record.
Rick Haddock, landowner, stated he has been actively participating in how the South
County Plan has been progressing. He stated he is in favor of what is being proposed.
In this type of environment with the Growth Management planning process you have to
take baby steps and this is one of many baby steps that are going to have to be done.
He stated it is difficult to plan for a future development site without knowing what the
ultimate zoning will be and what the uses within the zone might be. He suggested
through this process that a more formalized idea of going through an Urban Holding
Area which would be designated on the comprehensive plan as a future zoning
designation. The Urban Holding Area gives a property owner or potential developer a
path of how to get from point a to b.
Chairman Averill asked if there were any other statements for public testimony. There
were none. He closed the hearing. There will not be any decision today. This
Ordinance will be part of the Growth Management Development Regulations that we will
look at next week.
Hearing:
• Adopting the 2012 Budget
• Establishing the property tax budget for the general levy and road levy, as
well as a property tax shift for 2012.
• Joint Resolution of the City of Chehalis and Lewis County to approve the
2012 budget for the Chehalis/Centralia Airport.
Chairman Averill announced the hearing and asked for a staff report.
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Dawna Truman, Budget Director, stated The Board of County Commissioners will
meet in regular session on the first Monday in December, 2011, pursuant to public
notice as provided by law, for the purpose of adopting the budget for the year 2012,
compiled on 2011 valuation as assessed by the Lewis County Assessor.
RCW Chapter 36.40 provides requirements for the adoption of preliminary and final
budgets for counties; the Board has conducted various public hearings, meetings, and
work sessions to consider the 2012 annual budget for Lewis County. Dawna
summarized the 2012 budget;
Current Expense $33,335,461.00
Budgeted and Non-appropriated $152,440,072.00
Special Revenue Funds $42,767,001.00
Debt Service Funds $2,085,515.00
Capital Funds $2,996,240.00
Proprietor fund include 400 funds $8,526,975.00
Internal Service Funds $10,659,104.00
Agency Funds $1,443,141.00
Revenue $95,362,256.00
Total Expenditures $101,813,437.00
Current Expense budget is balanced with the use of fund balance in the amount of
$715,409.00
Salary’s and Benefits $22,227,513.00
Other Funds $68,477,976.00
Dawna Truman stated regarding establishing the property tax budget for the general
levy and road levy, as well as a property tax shift of $17,000.00 for 2012. Lewis
County’s regular levy budget would be set at $11,500,000.00 which is a levy decrease
of $830,028.16 or 6.89% over the previous year levy. The County Road District levy
budget would be $11,400,000.00 which is an increase of $1,260,176.39 or 12.85% over
the previous year levy. A shift in the County Road Fund levy to the Current Expense
Fund is allowed by RCW 84.52.043; the shift from the County Road Fund levy does not
reduce the levy capacity of any other taxing districts. The revenue shift from the County
Road Fund to Current Expense will be $17,000.00 for a Social Services DUI program.
These changes are mainly due to the $1 million road shift for 2011 and a $17,000.00
road shift in 2012 to support DUI.
Allyn Roe, Airport Manager, explained the 2012 budget for Chehalis Centralia Airport.
He stated there is $1,470,055.00 in revenue and all but $100,000.00 is earned income.
He stated capital expense is budgeted in the amount of $416,205.00 and operating
expenditures in the amount of $1,026,936.00.
Dawna Truman stated the Airport Advisory Board proposed this budget on November
16, 2011 and the City of Chehalis plans to adopt it on December 12, 2011.
Chairman Averill asked if there were any more questions. There were none. He closed
the question and answer portion of the hearing and opened the formal hearing.
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Dawna Truman asked that her previous comments be adopted into the record.
Chairman Averill stated this is a very long process that County Commissioners have to
go through. We have had very good cooperation in the last two budget cycles with the
other elected officials. We have a recession that has lasted much longer than normal
recession periods. We have had a couple of things that have happened this year that
has helped out. He gave kudos to the budget and fiscal staff, to the Auditor's office in
helping us get to where we are, and to all of our elected officials. We are one of the few
counties who continue to operate in the black.
Chairman Averill asked if there were any other statements for public testimony. There
were none. He closed the hearing and asked for a motion.
Commissioner Schulte made a motion to approve the three budget Resolutions.
Commissioner Grose seconded the motion. Candace Hallom read the item into
the record
Resolution No. 11-413 Adopting the Annual Budget of Lewis County For the
Calendar Year of 2012.
Resolution No. 11-414 Property Tax Levy for Both the Current Expense and Road
Fund as Well as a Property Tax Levy Shift for 2012.
Resolution No. 11-415 A Joint Resolution of the City of Chehalis and Lewis
County to Approve the 2012 Adopted Budget for the Chehalis Centralia Airport.
Motion Carried 3-0
There being no further business, the Commissioners’ public meeting adjourned at 11:30
am on December 5, 2011. The next public meeting will be held Monday, December 12,
2011, at 10:00 a.m.
Please note that minutes from the Board of County Commissioners’ meetings are not
verbatim. A recording of the meeting may be purchased at the Commissioners’ office.
BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
ATTEST: Ron Averill, Chairman
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Karri Muir, Clerk of the Board P.W. Schulte, Commissioner
Lewis County Commissioners
F. Lee Grose, Commissioner