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2010-07-26 Board Meeting Minutes 1 BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON BOARD MEETING MINUTES July 26, 2010 The Board of County Commissioners for Lewis County, Washington met in regular session on Monday, July 26, 2010, at 10:00 a.m. COMMISSIONERS P.W. SCHULTE, RON AVERILL and F. LEE GROSE were in attendance. Chairman Schulte determined a quorum, called the meeting to order and proceeded with the flag salute. Commissioner Grose moved to approve the minutes from the 10:00 a.m. meeting held on Monday, July 19, 2010. Commissioner Averill seconded the motion. Motion carried 3-0 PUBLIC COMMENT Jan Iddings, Vader, WA stated she volunteered to be on a committee to get information on how Vader can dis-incorporate. She is asking the County what they can do for the City of Vader. Chairman Schulte stated she should talk to the Public Works Director, and the Fiscal Director. Commissioner Averill stated she should also talk to the Community Development Director because of the South County Regional Plan and Development Laws. He also noted that if a city dis-incorporates they would lose services such as fire and law services. CONSENT Commissioner Averill made a motion to separate the Consent Agenda and approve Consent Item one alone. Commissioner Grose seconded the motion. Karri Muir, Clerk of the Board read the item into the record. 1. Resolution No. 10-186 Adoption of the Multi-Jurisdictional Hazard Mitigation Plan. Commissioner Averill stated this resolution comes under FEMA rules and they state you must have an open public meeting to pass this plan. Chairman Schulte stated this plan was funded by Lewis County Public Works and the City of Centralia put it together. There were multiple jurisdictions that worked on this together and this is the last step in the process. Mr. Johnson noted that participation is very important in this plan. The plan is for all potential hazards that may occur, so if one happens there is a process. All of the other jurisdictions have adopted this plan. FEMA requires jurisdictions that apply for 2 emergency funding to have an emergency mitigation plan in place. This plan is good for five years. Chairman Schulte stated he felt this was a good use of County funds. The City of Centralia and the County took the lead in this project and the plan will help the whole county. Commissioner Averill noted that the County does have a Flood Hazard Plan, but this plan is for an “All Hazard Plan”. We are one of the few counties in the State that did this with other jurisdictions. Many of the jurisdictions participated, but not all. He thanked Emil Pearson for his work on this plan and the various groups that helped with it also. Motion carried 3-0 Commissioner Averill made a motion to approve Consent Agenda items 2 through four. Commissioner Grose seconded the motion. Karri Muir, Clerk of the Board read the item into the record. 2. Resolution No. 10-187 Approving a Consent and Release Agreement to allow Broadstripe , LLC to sell a portion of their cable system operating in Lewis County to New Day Broadband, LLC. Bob Johnson, Community Development stated this agreement deals with legal and technical issues with Broadstripe, LLC. Broadstripe, LLC is undergoing bankruptcy and a part of that is selling a portion of their cable operating system to New Day Broadband, LLC. This will allow New Day Broadband, LLC to assume a part of their franchise that is in Lewis County. Commissioner Averill stated that this bankruptcy is part of a re-organization of Broadstripe, LLC. They are keeping four out of five systems in Lewis County. This resolution will allow New Day Broadband, LLC to be under the existing franchise that is already in place. 3. Resolution No. 10-188 Imposing a burn ban on all lands regulated by Lewis County, as of July 27, 2010, 12:01 am. Bob Johnson, Community Development, stated the Department of Natural Resources (DNR) imposed a burn ban on July 15, 2010. Lewis County is imposing one now, based on the recommendation of the County Fire Marshal. Commissioner Averill stated that the DNR burn ban was from July through September. We cannot predict the weather in September, so Lewis County does not lift the burn ban until we have received sufficient moisture to do so. Commissioner Grose pointed out that there are two different kinds of burn bans that are imposed in Lewis County. The one we are doing today is for outdoor burning. The other one is imposed by South West Washington Clean Air Authority (SWWCAA), and that has to do with air pollution. The Board does not agree with the burn bans imposed by the SWWCAA. Mr. Johnson pointed out that fires are allowed in approved campfire spots. 3 4. Resolution No. 10-189 Approving a master inter-local agreement with WA State Parks. Rod Lakey, Public Works, stated this resolution would allow Washington State Parks and Lewis County to enter into a master inter local agreement. This Agreement will govern reimbursable work performed by Public Works forces for which the municipality does not have the capability to do themselves. The term of the Agreement will be for a period of 5 years and will expire on December 31, 2015. It is in the best public interest to authorize the execution of said master inter local agreement in order to streamline the administrative process and allow use of reimbursable works orders for routine work done by County crews for Washington State Parks. Motion carried 3-0 HEARING Hearing Ordinance 1215-Utility Division Chairman Schulte announced the hearing and asked for a staff report. Tim Elsea, Public Works Director stated it is in the best interest of the citizens of Lewis County to establish a county utility division within which to serve local areas with water, sewer, and stormwater management. This public utility will support growth and development consistent with the Lewis County Comprehensive Plan. There is an immediate need to provide water service in the City of Vader in order to correct health and safety deficiencies. RCW 36.94, authorizes a county utility division and outlines the requirements for the establishment of the utility and other necessary provisions for the management and operations of the utility system. This utility division will be created within the Department of Public Works consistent with the authority of RCW 36.97.120. The Ordinance establishes a utility division within the Department of Public Works and creates an administrator for management and operation of the utility division. It will adopt utility regulations under Title 13 of the LCC. He read Ordinance 1215 into the record. Chairman Schulte asked if there were any questions. There were none. He closed the question and answer portion of the hearing and opened the formal hearing. Commissioner Averill clarified that we are establishing a utility division following the RCW. He also noted that this is more important for long term planning in the County. We are immediately dealing with the City of Vader on their water issues, but other projects may fall under this division. 4 Commissioner Grose stated having this division created would allow us to receive State funding. Mr. Elsea asked that his previous comments be adopted into the record. Chairman Schulte closed the hearing and asked for a motion to approve Ordinance 1215. Commissioner Grose made a motion to approve Ordinance 1215. Commissioner Averill seconded the motion. Karri Muir, Clerk of the Board, read the item into the record. Motion carried 3-0 There being no further business, the Commissioners’ public meeting adjourned at 10:35 a.m. on July 26, 2010. The next public meeting will be held Monday, August 2, 2010, at 10:00 a.m. Please note that minutes from the Board of County Commissioners’ meetings are not verbatim. A recording of the meeting may be purchased at the Commissioners’ office. BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON ATTEST: P.W. Schulte, Chairman Clerk of the Board Ron Averill, Commissioner Lewis County Commissioners F. Lee Grose, Commissioner