2024-06-24 CM - PW Parts SpecialistLewis County Department of Public Works
Josh S. Metcalf, PE, Director
Geoff Soderquist, PE, County Engineer
MEMORANDUM
Date: June 14, 2024
To: Ryan Barrett, County Manager
From: Josh Metcalf, PE, Director
Subject: Market Rate Adjustment Request
The purpose of this memo is to request approval of a market adjustment for Ben Sabin,
Parts Specialists, within the Fleet Services Division of the Public Works Department. This
request is consistent with market conditions for this particular job but more importantly
the intent is to correct an unfortunate action by the previous Fleet Services Division
Manager (Manager) during the hiring process.
Ben was hired in July 2020 under the previous Manager, and it has recently been
brought to my attention that Ben was offered the position at a Step 1, and he had
countered with a request to be placed at a Step 4 based on his years of experience in
the industry. The Manager at the time told Ben he would discuss it with the Director
and get back to him on his counteroffer. Two days later the Manager met with Ben and
informed him he had discussed it with the Director (myself), and Public Works could not
offer him more than a Step 1. The information shared with Ben at that time was
entirely false as the conversation with me (the Director) never occurred. After learning
of this situation, I met with Ben personally to discuss and hear directly from him what
had transpired during the interview and hiring process. Based on our conversation and
the information Ben provided to me, I would have agreed to the Step 4 if I had been
aware of the counter as presented.
Ben has now been with the County for four years and would currently be at Step 8 if he
had been hired at a Step 4. He is a tremendous asset to Lewis County and continually
goes above and beyond the duties as defined in his job description to help his team and
the Department be as efficient and fiscally responsible as possible. Ben is the
Road Maintenance & Administration, Engineering, Utilities, Solid Waste Services
Fleet Services Real Estate Services & Traffic Post Office Box 180
476 West Main St. 57 West Main St. Centralia, WA 98531
Chehalis, WA 98531 Chehalis, WA 98532 0 360.740.1451
o 360.740.3380 O 360.740,1123 F 360.330.7805
F 360.740.2741 F 360.740.1479
designated acting supervisor when the supervisor is out of the office, and he has also
taken on a majority of the duties that were previously the responsibility of the shop
assistant positions. These positions were eliminated in 2020.
Public Works management has reviewed current compensation for the Parts Specialist
position (PCN 1574001) and determined the employee should be compensated at a rate
based on the Step he would have been at based on years of service at the County, he
has 4 years with Lewis County and over 20 years in the industry. With approval of this
request, Ben would be placed at a Step 7 effective July 16, 2024. The 2024 base pay for
Grade 116, Step 7 is $26.67/hr. The current market rate for a Parts Specialist position for
both government agencies and heavy equipment shops in Washington State is in the
range of $22/hr. to $35/hr.
Budget
This step adjustment would result in an estimated increase of $5,001 to the salaries and
benefits expenditures in the Equipment Rental and Revolving Fund 5010 for 2024. The
Division has been operating with a vacant Fleet Coordinator position for six months and
the additional costs will be absorbed by the savings recognized through this vacancy and
there will be no impact on the 2024 budget:
Please see attached worksheet for additional details regarding the position.
There is no change in full-time equivalents (FTEs) resulting from this request
q
PUBLIC WORKS DEPARTMENT - 2024 POSITION DEVELOPMENT
Breakdown of the impacts to Fleet Services Division Salaries and Benefits Budget
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lob Title: Parts Specialist
Pay Grade: 116
FLSA: Non -Exempt
NATURE OF WORK
PARTS SPECIALIST JOB DESCRIPTION
lob Code: MM106
Effective Date: October 2007
Revision Date: April 2009
Under close supervision, purchases and accounts for parts, supplies, equipment and material for Public Works
Department (PWD) vehicle fleet, and maintains inventory records and logs.
ESSENTIAL FUNCTIONS:
The following dutiesARE NOT intended to serve as a comprehensive list of all duties performed by all employees in this
classification, only a representative summary of the primary duties and responsibilities. Incumbents) may not be
required to perform all duties listed and may be required to perform additional, position -specific duties.
• Maintains inventory and purchase records for PWD vehicle parts and supplies and other supplies and
equipment.
• Researches vendor information and acquires price quotes; contacts vendors to clarify specifications and
price; verifies information and resolves issues as needed; obtains bids for parts and materials and orders
items for inventory; issues purchase orders, purchase final product.
• Receives materials and supplies for stock inventory, reconciles packing list with purchase order, reviews
documents for compliance to policy, and enters data into computer system; receives and processes
materials in accordance with county policies and procedures.
• Processes invoices, verifies price and quantity of goods received, follows up with vendors as required.
• Checks documents for validity and accuracy of information; performs mathematical calculations; records,
files and distributes related paperwork and documents.
• Processes inventory and bookkeeping transactions in compliance with all applicable rules, regulations and
procedures; posts computer inventory entries, and reviews and validates data.
• Updates records for vehicle repair orders, verifies proper coding of work performed and parts and supplies
used; reviews shop work orders, updates service files and orders inventory replacements.
• Serves as a service writer for the central shop operation.
• Lewis County essential personnel (24/7 emergency response).
WORKING ENVIRONMENT / PHYSICAL DEMANDS:
Work is performed in a standard office environment and fleet maintenance facilities; moderate physical demands;
strength sufficient to lift and move items weighing up to seventy five (75) pounds; frequent use of a personal
computer.
Page 1 of 2
Job Title: Parts Specialist Job Code: MM106
EMPLOYMENT STANDARDS:
High School Diploma or GED equivalent; AND four (4) year's fleet vehicle and/or heavy duty equipment inventory
management experience.
A valid Driver's License is required.
KNOWLEDGE AND SKILLS:
Knowledge of:
• County policies and procedures.
• Purchasing and inventory control practices and procedures.
• Fleet vehicle maintenance procedures and terminology.
• Accounting and bookkeeping principles and methods.
• Principles of record keeping and records management.
• Safety standards and practices in a shop environment.
Skills in:
• Maintaining accurate purchasing and technical records.
• Reading and understanding technical automotive diagrams and parts manuals.
• Entering numerical and technical information into a computer system with speed and accuracy.
• Performing mathematical calculations with skill and accuracy.
• Operating a personal computer utilizing standard and specialized software.
• Establishing and maintaining effective working relationships with co-workers.
• Following verbal and written instructions.
Page 2 of 2
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10112/2023 Master Salary Schedule 1