2016-01-05 Meeting with Budget and Fiscal
Budget/Fiscal Services Update Agenda
January 5, 2016
In attendance were: Commissioners, Gary Stamper, Edna J. Fund and Bill Schulte. Budget and
Fiscal staff, Steve Walton, Carma Oaksmith, Becky Butler and Cheryl Millman
Reporter: Becky Butler
Meeting Time 10:30 am
FISCAL –
• 2016 Goals-Carma discussed her 2016 goals, her office will continue training in 2016
and look for efficiencies in the office and in processes.
• Year End Update- Carma and her staff are working on year end processing of
invoices and reconciling. She is also training Health staff on a new receipting
system.
• Carma asked if the county would pay for Brenda Lane’s notary renewal. She uses
the notary for Vader liens and other county documents as requested. The Board
approved the request.
BUDGET-
• 2015 Accomplishments and 2016 Goals
Steve discussed the budget department accomplishments and 2016 goals. The
budget office will continue to look for training opportunities and look for efficiencies
within the budget process. Steve discussed improving the budget document to make
it easier to read and also looking at software that would allow the public a better
understanding of the County budget by creating interactive charts and graphs that
would be available on the county website.
• Finance System update
Steve gave the board a brief update on where we are in the process of getting a
contract together for an upgraded finance system.
• 2015 year-end Budget Amendment
Steve stated that we may or may not need the last budget amendment, it will be
dependent on expenditures in the 13th month. There are a few funds that look close,
we will know more in the coming weeks. The amendment is scheduled for January
25th.
Steve gave a brief overview of the General Fund year end financials as of today,
Steve mentioned there will be revenue and expenditures posted in the 13th month
and we will not have a clear picture until mid-February.
OTHER TOPICS -
• Discussed tax revenue
Meeting recessed at 11:30 am. until 3:15 pm.