2016-09-21 ESC MinutesESC
September 21, 2016
8:15 am
Present: Commissioner Fund, Commissioner Stamper, Lisa Conzatti, Sandi Andrus, Sheila Gray, Donna
Olson, Steve Wohld, Steve Mansfield, Erik Martin, Paulette Young, Daleyn Coleman, Steve Walton,
Carma Oaksmith, Archie Smith, Wes Rethwill, Warren McLeod.
Recorder: Cheryl Millman
Motion was made and seconded to approve the July 2016 minutes; motion carried.
Old Business:
Daleyn Coleman discussed changes to the Travel Policy. There will be rewording of the odometer
portion. Changes will be emailed out for review along with other changes to the Employee Handbook.
Archie Smith discussed current testing of a ”one click” policy acceptance during the log on procedure for
county employees. This will not add time onto the login process.
Steve Wohld discussed termination forms and an exit checklist regarding data usage and the terminated
persons account. This process will be needed when employees transfer between departments too. He
also discussed the current system upgrade project. It should be completed by mid-October.
Commissioner Fund acknowledged Fred Evander’s work on a map and graphs titled “Difficulties
Promoting Business” for Lewis County. She will be inviting him to a meeting in the future to discuss
further. There was a brief discussion of the stats presented on the map, schools in particular.
New Business:
Our state legislators will be here on October 7th from 9 a.m. to 10:30 a.m. in the BOCC Hearing Room.
Edna requested topics from the group: DNR (Forest Harvesting); Public Disclosure; HPA Rule Change, Jail
Medical Standards; Indigent Defense funding; Long range planning funding.
WCIF Benefits Fair will be October 5th.
Edna Fund congratulated the group on a clean audit.
Roundtable:
Commissioner Fund announced that Rieva Lester will be the new Clerk of the Board. She starts
10/03/16. She thanked everyone who has provided and/or offered help during the interim.
Lisa Conzatti announced that she is the Interim Clerk until a permanent appointment is made to replace
Kathy Brack.
Sheila Gray announced the annual Harvest Dinner. Tickets are $35.
Donna Olson announced that today is the final day of their process improvement project. Everyone is
invited to attend the 3:00 meeting to hear results.
Steve Wohld discussed the rewriting of the rivers and roads application (flood watch). It will include
more graphics for easier use. Discover Lewis County will be advertising in 16 theaters in Washington
and Oregon.
Steve Mansfield gave a brief overview of the Skookumchuck Dam exercise.
Erik Martin announced that a levee tour is being organized for October. Please contact him or Lara
Seiler to attend.
Paulette Young would like to add the use of PDRs by attorneys to the request for topics for our
Legislators. Attorneys are using PDRs for discovery because there are no limitations to the information
requested. She reported that about half of her PDRs are from attorneys.
Steve Walton discussed the current budget and the 2017 budget. 2016 looks to use $1 million of fund
balance. 2017, with requests from offices, looks to use $2.2 million. He requested that everyone look at
their budget requests for 2017 for reductions, and even cuts for next year. The finance system is getting
close to implementation. We may see implementation begin later this fall. 911 manager interviews are
tomorrow; the elevator is experiencing an adjustment period.
Wes Rethwill announced a Leadership Training for 1/26/17 from 8-4:30 at the Bethel Church. Cost will
be approximately $60.00 per person. He discussed personnel changes at the Sheriff’s Office and Jail.
Coroner Warren McLeod announced that his office will have an audit in 2017. The cost will be shared
with Cowlitz County.
Meeting ended at 9:20