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Minutes 2016-10-24 (2)Lewis County Courthouse 351 NW North Street Board o County Commissioners Chehalis, WA98532-1900 LEWIS COUNTY 'dol. Business Meeting Agenda Monday, October 24, 2016, at 10:00 a.m. Commissioners Hearing Room 223 Calilo Order: Vice Chair Gary Stamper Determination of Quorum Flag Salute Approval of Minutes: October 17, 2016 Public Comment* (Limited to 3 minutes per person) NOTICE 1. Resolution No. 16-280 Call for sealed bids for the 2017 Liquid Asphalt Proposal. 2. Resolution No. 16-281 Notice of Public Hearing for Ordinance No. 1271, which would lift the marijuana moratorium and regulate marijuana activity. 3. Resolution No. 16-282 Notice of Public Hearing for Ordinance No. 1272, which would extend the marijuana moratorium. CONSENT 4. Resolution No. 16-283 Approval of warrants. 5. Resolution No. 16-284 Approval of cash -flow loan from Current Expense Fund No. 001 to the Vader Water Fund No. 420. 6. Resolution No. 16-285 Approval of the proposed sale of various tax title properties. 7. Resolution No. 16-286 Approval of an interlocal agreement between Lewis County and Lewis County Fire District #13 for radio repair and maintenance services. 8. Resolution No. 16-287 Resolution recommending to the Governor's Chehalis Basin Work Group and State Department of Ecology that Alternative 1 should be implemented as the Iona -term strateav for reducina flood damaae and restoration aauatic sDecies habitat in the Chehalis Basin • THE BOARD MAY ACT UPON MATTERS NOT LISTED ON THIS AGENDA. • "Written public comments may be submitted in person, by email, or regular mail to the BOCC on agenda or non -agenda items (excluding public hearing and bid award items) at anytime following publication of the meeting agenda and before adjournment of the BOCC Business Meeting. • This meeting site is barrier free; people needing special assistance or accommodations should contact the Commissioners' Office at 360-740-1120, 72 hours in advance. • Commission meetings can be viewed at LewisCountyWa.gov/bocc-meetings and on Comcast Channel 3, at 10 a.m., 2 p.m., 6 p.m. and 10 p.m. Edna J. Fund P. W. Schulte Gary Stamper Commissioner, District 1 Commissioner, District 2 Commissioner, District 3 BOCC CALENDAR ALL MEETINGS ARE SUBJECT TO CANCELL4T/ON OR RESCHEDULING MONDAY, October 24, 2016 9:00 am *BOCC Wrap Up 10:00 am *BOCC Business Meeting 11:00 am LC Solid Waste Disposal District #1 2:30 pm *Budget Meeting 5:00 pm Chehalis City Council 7:00 pm Morton City Council Meeting TUESDAY, October 25, 2016 9:00 am *Staff Meeting 11:00 am *Update with Community Development 1:30 pm *Update with IT 2:30 pm *Roads Budget Meeting 3:30 pm *Public Health and Social Services Budget Meeting 6:00 pm Planning Commission 6:30 pm Napavine City Council 7:00 pm Centralia City Council WEDNESDAY, October 26, 2016 8:00 am Meeting with CC President Mohrbacher 9:00 am *Directors Update 1:00 pm *Public Disclosure Meeting THURSDAY, October 27, 2016 11:00 am Port of Chehalis Meeting 12:00 noon Republican Club, Woodland Estates 6:00 pm Vader City Council Meeting 7:30 pm Newaukum Grange #198 "Booster Night Program" FRIDAY, October 28, 2016 *Official BOCC Meetings (if schedule allows, meeting times may be adjusted) BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON BOARD MEETING MINUTES October 24, 2016 The Board of County Commissioners (BOCC) for Lewis County, Washington, met in regular session on Monday, October 24, 2016 at 10:00 a.m. Commissioners Gary Stamper and Edna J. Fund were in attendance. Commissioner P.W. "Bill" Schulte was absent. Vice -Chair Stamper called the meeting to order, determined a quorum and proceeded with the flag salute. Commissioner Fund moved to approve the minutes of the 10:00 a.m., Monday, October 17, 2016 Business Meeting. Commissioner Stamper seconded the motion. Motion carried 2-0. Notice Commissioner Fund moved to approve Notice Agenda items one through three. Commissioner Stamper seconded the motion. 1. Resolution No. 16-280 Call for sealed bids for the 2017 Liquid Asphalt Proposal. Erik Martin, Director of Public Works, stated this contract will allow Lewis County to purchase Liquid Asphalt for the 3R program for emulsions for the Bituminous Surface Treatment (BST) program. This program is listed on the Lewis County's 2016 Six Year Transportation Improvement Program. The proposed agreement will remain in effect for a period between the dates June 1 to October 1 and shall automatically be renewed on a year to year basis not to exceed five years. The agreement can be cancelled by either party with written notice. Sealed bids for the 2017 Liquid Asphalt Proposal shall be submitted to the Clerk of the Board of Lewis County Commissioners (351 N.W. North Street, Room 210, CMS-01, Chehalis, Washington 98532), by or before 11:00 a.m. on Tuesday, November 8, 2016 and will be opened on or after 11:15 a.m. on November 8, 2016. Bids submitted after 11:00 a.m. will not be considered for this proposal. This contract will be available for viewing on Lewis County's website after the successful execution of the Bid Call. 2. Resolution No. 16-281 Notice of Public Hearing for Ordinance No. 1271, which would lift the marijuana moratorium and regulate marijuana activity. Lee Napier, Director of Community Development, stated this is a notice of public hearing and proposed action to adopt Ordinance 1271 regulating marijuana activity and lifting a moratorium thereon, repealing chapter 8.60 and amending chapters 5.20, 8.15, 8.40, 8.45, 8.55, and 15.05, and Title 17 of Lewis County Code and amending the Lewis County Annual fee schedule. On November 14, 2016, the Board of County Commissioners will conduct a public hearing. 3. Resolution No. 16-282 Notice of Public Hearing for Ordinance No. 1272, which would extend the marijuana moratorium. Lee Napier, Director of Community Development, stated the Board of County Commissioners (BOCC) set a hearing date (November 14, 2016) to consider renewing the moratorium upon establishments or other development of facilities or development involved in the production, processing and retail sale of marijuana and related products. The moratoria is adopted pursuant to the authority of RCW 36.70A.390. This is the method by which local governments may preserve the status quo, so that new plans and regulations will not be rendered moot by intervening development. The County staff has developed recommendations in the form of draft code amendments for the BOCC to also consider during a separate public hearing that same day. Motion carried 2-0. Consent I Commissioner Fund moved to approve Consent Agenda items four through eight. Commissioner Stamper seconded the motion. 4. Resolution No. 16-283 Approval of warrants. Suzette Smith, Auditors Office, stated this Resolution approves 79 regular warrants for a total payment against the County in the amount of $316,068.86. This also approves 237 payroll/benefit warrants dated October 20, 2016 for a total payment against the county in the amount of $268,252.00. 5. Resolution No. 16-284 Approval of cash -flow loan from Current Expense Fund No. 001 to the Vader Water Fund No. 420. Erik Martin, Director of Public Works, stated this Resolution would authorize a Cash Flow Loan to Vader Water Fund 420 from Current Expense Fund No. 001. The Board of County Commissioners have reviewed information relating to reimbursement basis grants and the potential timing difference between incurring project expenses and receiving anticipated grant revenues for the Vader Water Fund No. 420. The Fund could potentially be in a negative cash balance during the Vader Water Reservoir project. A Cash Flow Loan from the Current Expense Fund No. 001 is needed in order to cover the potential negative cash position until anticipated grant revenues are received. 6. Resolution No. 16-285 Approval of the proposed sale of various tax title properties. Erik Martin, Director of Public Works, stated this Resolution proposes sale of tax title properties that were conveyed to Lewis County by the County Treasurer following an unsuccessful attempt to sell the properties at public auction. No specific use has been made of the properties by the County in the past, nor is any use foreseen in the future. The Public Works Department is recommending once again offering the Fist of tax title K properties for sale by public auction. The attached resolution would direct the County Treasurer to include the list of properties in the next tax sale. 7. Resolution No. 16-286 Approval of an interlocal agreement between Lewis County and Lewis County Fire District #13 for radio repair and maintenance services. Steve Walton, Director of Central Services, stated the Radio Services Division is responsible for the repair and maintenance of the County Radio System and Public Safety Radio System. Fire District #13 (Boistfort) is part of the Public Safety Radio System. This agreement will allow the Radio Services Division to provide radio repair and maintenance services to Fire District #13 on an "as needed" basis. 8. Resolution No. 16-287 Resolution recommending to the Governor's Chehalis Basin Work Group and State Department of Ecology that Alternative 1 should be implemented as the long-term strategy for reducing flood damage and restoration aquatic species habitat in the Chehalis Basin. Commissioner Fund stated this Resolution recommends to the Governor's Chehalis Basin Work Group and State Department of Ecology that Alternative 1 should be implemented as the long-term strategy for reducing flood damage and restoration aquatic species habitat in the Chehalis Basin. Motion Carried 2-0 There being no further business, the BOCC's business meeting adjourned at 10:15 a.m., October 24, 2016. The next public meeting will be held Monday, October 31, 2016. Please note that minutes from the BOCC's meetings are not verbatim. A recording of the meeting may be purchased at the BOCC's Office. gees® ® 15 COUNT y P o ®vk'�p�RDU�s0 , �C SII�TCE \� o ��co,, iss� �• ATTEST: Qnt lstc Aodec.'� Clerk of the Board Lewis County Commissioners BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON P.W. Bill Schulte, Chair A, Gary S amper, ice -Chair Edna J. Fund, Co issioner 3 BOCC SIGNATURE ON REGULAR MEETINGS Date: n lvlLP — Commissioner Commissioner lJ� Commis toner ®Goose ® ® ® �ZS CO UNTO ® ki i�pAR p p�9s G O/ � SINCE o �S J 0 , 10 �l o 1845 z® Clerk of the Board �� i * e ®�o'�O�br%s 15T-G era '�e®oae I certify when attending other scheduled meetincy and functions shown on this calendar, where a quorum ofthe Board of Co j�y;Comr�issioners were present; there was no action taken. 11 Pursuant to RCW 42.30.070 It shall not be a violation of the requirements of this chapter for a majority of the members of a goveming body to travel together or gather for purposes other than a regular meeting or a special meeting as these terms are used in this chapter: PROVIDED, That they take no action as defined in this chapter. ,j <. i8q.5 j Lewis County Courthouse 351 NW North Street Board of County Commissioners Chehalis, WA98532-1900 NOTICE OF RECESS NOTICE IS HEREBY GIVEN that the Lewis County Board of County Commissioners' regular meeting scheduled for 8:00 a.m. October 24, 2016, is in recess until 8:30 a.m. o 360.740.1120 F 360.740.1475 Rieva Lester, Clerk of the Board Edna J. Fund Bobby Jackson Gary Stamper Rieva Lester First District Second District Third Disoici Clerk of the Board TDD 360.740.1480 bocc@Zewiscountywa.gov BOCC Wrap-up October 24, 2016 9:05 a.m. Present: Commissioners Fund and Stamper. Guest CJ Neer. Recorder: Rieva Lester Commissioner Fund motioned to move one (1) proclamation, one (1) resolution and three (3) consent items to the agenda for the Oct. 17, 2016, meeting. Commissioner Stamper seconded the motion. Motion passed 2-0. Commissioners and CJ Neer discussed The Chronicle's recent newspaper coverage regarding Discover Lewis County and the 911 hiring process. Commissioners discussed Lodging Tax Advisory Committee (LTAC) funding. Commissioners discussed how flooding concerns can sway businesses from wanting to invest in Lewis County. Commissioners discussed the previous week's meeting with the Permit Process consultant, Kelly Johnston. Commissioners reviewed their calendars for the upcoming week. Meeting recessed at 9:40 a.m. Coal Creek Sewer Expansion meeting October 24, 2016 8:37 a.m. Present: Commissioner Fund, Commissioner Stamper, Becky Butler, Danette York, Steve Walton. Guest: CJ Neer. Commissioner Bill Schulte joined the meeting at 8:44 a.m. and left at 8:51 a.m. Recorder: Rieva Lester Becky Butler discussed the Coal Creek Sewer Expansion project, for which the county committed $25,000 by letter in September 2014. She said a funding source has not been identified. Danette York said the county is involved because if the sewer line isn't extended, the homes in the area will be deemed uninhabitable due to failing septic systems. The group discussed having the city submit an application to the Economic Development Council (EDC) for it. Meeting recessed at 9:06 a.m. LTAC meeting October 24, 2016 1:30 p.m. Present: Commissioner Fund, Commissioner Stamper, Harry Bhagwandin, Becky Butler and CJ Neer. Recorder: Rieva Lester The group discussed the need to finalize the LTAC funding and the need to address a calculation error. Commissioner Stamper said Visit Rainier may be dissolving or changing. Becky Butler said reconvening would allow a quicker turnaround time. A letter could be sent out ahead of time to outline what is going on. Some items must be paid for, she said. Commissioner Stamper suggested calling LTAC members back to reconvene and meet in mid -November. CJ Neer said the application was hard to understand. Becky suggested having county staff start logging hours spent on LTAC beginning Jan. 1, 2017. Commissioners discussed holding the LTAC meeting at 4 p.m. Nov. 14. Rieva and Becky will draft a memo to send to LTAC members alerting them about the Nov. 14 meeting. They'll create an agenda, too. The meeting recessed at 2:14 p.m. Senior budget meeting October 24, 2016 2:30 p.m. Present: Commissioner Fund, Commissioner Stamper, John Abplanalp, Becky Butler, Steve Walton, Carma Oaksmith, Suzette Smith, Danette York, Jonathan Meyer. Guests: Harry Bhagwandin, CJ Neer and Aaron Kunkler. Recorder: Rieva Lester Becky Butler said that her department has been going through the budget and looking at all non - mandated items. The group said the county took back the enrichment program and then the nutrition program. The enrichment program has no grant funding, Danette York said. The program can raise money one of three ways: college classes (Zumba, cooking, etc.), renting out the facilities or fundraising, she said. Danette said the county has required each site to contribute. She said that in 2012, the groups were told that if they did not meet the monetary goal, hours, etc. could be cut. Jonathan Meyer asked how much of the $701,000 goes to enrichment and how much goes to nutrition. Becky said $396,497 goes to nutrition and $305,122 goes to enrichment. Becky said the estimated transfer from current expense is $376,219. Danette said the county relies heavily on volunteers for the programs. Becky said the county doesn't want to stop the seniors from having these programs. She said the county wants to find a way that the seniors can run the programs on their own. Commissioner Fund left the meeting at 2:55 p.m. and returned at 2:59 p.m. Harry Bhagwandin left the meeting at 2:59 p.m. CJ Neer talked about the options available for Packwood's senior citizens. Danette said "mothballing" the buildings would not do the county good because the county would still be incurring costs. Commissioner Fund talked about being proactive in educating the public about the possible shift from county -led to independently run senior centers. Becky and CJ discussed how the transition would empower senior citizens. Carma Oaksmith asked whether the individual groups would be eligible for the AAA grant the county now receives. Danette York said one way the groups could make it feasible would be to eliminate on -site cooking. Jonathan Meyer said, "This is flat-out a gifting of public funds." He said the county cannot give public money to private entities without receiving something in return. He said that's what is happening with the county involvement with the senior centers. Danette said eliminating the enrichment program would provide substantial savings. Jonathan Meyer asked how many full-time employees (FTEs) would be saved by eliminating enrichment. Danette said it would equate to roughly two FTEs. John Abplanalp said the ability to take over the senior centers varies between centers. Commissioner Stamper said he would talk to AAA about contracts. Suzette said she would look into the history of the buildings. Commissioner Fund said she will meet with Providence. Danette said the nutrition program is very restrictive and must go through a registered dietician. Commissioner Stamper asked Becky to contact the city of Monroe to see how their operation works. CJ Neer asked whether the Board would entertain the idea of letting one senior center break away if requested. Commissioner Stamper said that if that would make a financial impact, the Board would consider it. Commissioner Fund said regardless of budgetary feast or famine, the Prosecutor's Office has said allowing enrichment is not in accordance with the law. Jonathan Meyer left the meeting at 3:40 p.m. Aaron Kunkler left the meeting at 3:40 p.m. and returned at 3:43 p.m. CJ Neer left the meeting at 3:47 p.m. The meeting adjourned at 3:50 p.m. 2 15 '91 LEWIs COUNTY f. /S./,; Lewis County Courthouse 351 NW North Street Board of County Commissioners Chehalis, WA98532-1900 NOTICE OF RECESS NOTICE IS HEREBY GIVEN that the Lewis County Board of County Commissioners' regular meeting scheduled for 8:00 a.m. October 25, 2016, is in recess until 9 a.m. o 360.740.1120 F 360.740.1475 TDD 360.740.1480 Rieva Lester, Clerk of the Board Edna J. Fund Bobby Jackson Gary Stamper Rieva Lester First District Second District Third District Clerk orthe Board bocc@lewiscoutztywa.gov Staff Meeting October 25, 2016 9:05 a.m. Present: Commissioner Fund, Commissioner Stamper, Rachel Hunt and Candy Hallom. Recorder: Rieva Lester. The group went over the next week's calendar. The group discussed Discover Lewis County. Meeting recessed at 11 a.m. Department: Community Development Date: 10/25/2016 Time: 11:OOam Present: Lee Napier and Donna Olson Note Taker: Donna Olson Issues from previous meeting(s): Covered below Updates and Hot Topics: a) Permit Center i) Monthly report ii) Impact Washington b) Planning Division i) Hirst Decision c) Airport i) Packwood Runway reconstruction 2) Other points of discussion from the Board of County Commissioners 2025 NE Kresky Avenue Community DevelopmentI Chehalis WA98532 • Washington's First County CD Update with BOCC M IN UTES—10/25/2016 Start Time: 11:05 am Present: Commissioner Fund, Commissioner Stamper, Lee Napier, and Donna Olson. Recorder: Donna Olson Community Development Updates and Hot Topics: a) Permit Center i) Monthly Report Donna presented the Commissioners with the stats and information on September permitting. The numbers are good for project valuations. Good numbers continue in the amount of permits as well. The departmental budget numbers look good year to date. ii) Impact Washington Lee reported that she believes it has been worth the time taken to consider process improvements for our permitting activities. The Rapid Improvement workshop with Impact Washington was valuable in many ways. This has been an opportunity to look at the current process flows and determine areas of waste and move forward with an action plan. Focus areas are: Staff engagement —create awareness Process design — Team is meeting weekly, time to launch Adept implementation — Online applications are a ways off but planned for the future. Cheryl is testing a Master permit application. Website updates — improve communication and ease of research Board engagement - Lee will keep the Board updated on progress. - ..7Y0. 7-10. 11-/,, 1 .360.7- 0.7245 Community Development will be accepting Credit cards for permits at the counter by the beginning of 2017. Cheryl is also importing old data from Permits Plus with help from Darol Hamilton at IT to get the data into Adept. The goal is to eventually have online research capability for permit records. Lee has been sending out press releases and we are now using the Community Development blog on the County website for additional community outreach. b) Planning Division i) Hirst Decision On October 6th, the State Supreme Court ruled on Whatcom County vs. Hirst, Futurewise, et al. This ruling affects Washington counties' responsibilities under the Growth Management Act (GMA) to review permit exempt wells for building permits. The matter came up during Whatcom County's periodic GMA update. The. Court ruled that the County's comprehensive plan failed to comply with water resource requirements. The decision could affect the approval of sub -divisions and building permits with exempt wells as a water source. GMA requires protection of water resources. It is a county's responsibility to determine legal availability of water, not the State Department of Ecology. The ruling could have serious implications for permitting in Lewis County. Local realtors have concerns as well. Lewis County is on the cusp of a GMA update and will need to include planned actions to ensure compliance with that ruling when the update is submitted. c) Airport i) Packwood Runway reconstruction 2) Other points of discussion from the Board of County Commissioners Meeting recessed at 12:00 pm No BOCC action was taken 50 '41 LEWIS COUNTY 360 NW North Street Information Technology Services Chehalis WA98532 10/25/2016 IT Director's Monthly Update Attendees: Steve Wohld (SW), Gary Stamper (GS), Edna Fund (EF) Recorder: Steve Wohld • SW discussed additional implementation of PacketWriter enhancements and indicated the release was ready for the next Director's meeting. • SW briefly discussed the planned IT Budget for 2017. • SW updated the Board on the proposed grant applications for 2017. SW briefly reviewed the application for the kiosk project that was requested by the LTAC committee. • SW discussed the status of the new Elections app and explained IT would have staffing available to assist the Auditor if any problems arose on election night. • SW asked about preferred processes for his future leave requests. GS indicated that he figured SW would plan appropriately and assign authority where needed and they weren't too worried about leave. • SW reviewed the analytical data thus far from Discover Lewis County. Both website and Facebook were reviewed. 360.740.1247 r 360.740.1312 Steve Wohld Manager, IT Services Budget Department LEWIs COUNTY - i. /s./.T BOCC UPDATE Public Works Budget Meeting Date 10/25/16 Start Time: 2:30 351 NW North Street Chehalis WA 98532 Present: Commissioners Fund, Stamper, Erik Martin, Lara Seiler, Kristin Buckman, Steve Skinner, Steve Walton and Becky Butler Topics - Road Fund 117 Reviewed revenue and expenditures and fund balance for Road fund 117. Reduced USDOT funding for the Centralia Alpha Road project moved to 2020, Erik mentioned there was an issue with Geotechnical work. Discussed SRS funding and the loss of $1 million towards transportation of the funding is not reauthorized. Reviewed the RMT increases with the signed MOU and the impact to the budget, Erik is working on testing procedures with HR. Becky mentioned the RMT promotions are not included in the Preliminary budget and there will be changes to the final. Erik reviewed the Six -year transportation improvement program (TIP) and upcoming projects. Fund 401 Solid Waste Reviewed revenue and expenditures, Steve Skinner reviewed Grant expenditures for capital. Discussed the rent revenue that comes into the BOCC budget as a rental revenue, of that $147K is transferred back to fund 401 for future capital expenditures. See the 2010 resolution Reviewed DOE grant, of which $100K is for Public Health fund 190. Fund 415 SWWD #1 Increase in tonnage equal an increase of $3S9K but will have an increase in professional services for the loads transported out to Waco County OR. Fund 420 Vader Water System Utility Erik discussed the ongoing talks with German Auto in Vader, there were water lines installed with no inspection, PW is reviewing options. Discussed the decrease in fund balance and the need to raise rates to cover cost, Betsy Dillan is reviewing and completing a water study. Erik will bring recommendations to the Board once the study is complete. There will be public meetings with Vader residents and Hearings before rates are increased Fund 501 ER&R Discussion of ER&R balance for Sheriff's office from previous years, the balance of $400K could be used to offset cost of one or two replacement vehicles. Erik will talk to the Sheriff's office. Fund 128 Paths and Trails Discussed balance of the funds and restrictions, Erik will be looking for projects as the funds comes up for use, as it is required to be spent within a certain time frame. Gary asked about possible funding for parks, possible use Paths and Trails funding. Meeting recessed at 3:45 c., 1. is,r.; Budget Department BOCC UPDATE 351 NW North Street Chehalis WA 98532 Public Health & Social Services Budget Meeting Date 10/25/16 Attendees: Commissioner Fund and Stamper, Jonathan Meyer, Danette York, Becky Butler and Steve Walton Start Time: 3:45 Present: Commissioners Edna J. Fund, Gary Stamper, Danette York, PHSS; Director; Steve Walton, Central Services Director; Becky Butler, Budget Services Manager; and Jonathan Meyer, Prosecutor Discussion of Senior Centers, Danette informed the Board that the Winlock site leader is retiring January 2017. Discussed public meetings with the Senior Centers, Edna would like to gather information from Dianne on how the Centers would be impacted if they were leases, would they have to pay property tax? Budget meeting for Health postponed until Further notice. Becky will reschedule Did not discuss the following due to time constraints. 001-304 Animal Shelter- 103 Veterans- 104-Social Services- o 360.740.1209 F 360.740.1475 Steve Walton BudgetAdministrotor 190 Public Health -Meeting rescheduled for September 29tn 199-Senior Services- Meeting rescheduled for September 29tn Meeting with Centralia College President Dr. Mohrbacher October 26, 2016 8:03 a.m. Present: Commissioner Stamper, Commissioner Fund, and President Dr. Mohrbacher Recorder: Rachel Hunt Enrollment numbers at the college are up. Needing more than just high school students. The college will be focusing on undertrained workers and adult non-traditional students as well. Forestry program- not enough student interest before, curriculum still present and certain classes available but a set degree program is not available. Discovery team- 4 teams, 5 people each -taking RAC money to clear trails and help the Forest Service. Unfunded mandates were briefly discussed which led to discussion about education with the jail. GEDs in the jail- Washington has the best rate in the nation for GED completion within corrections. Every dollar spent towards education saves 3-4 dollars in the corrections costs. Mental health alternative - focus on getting inmates stable before release to prevent recidivism. Centralia College East- figuring out a critical mass for what would help for expansion. Possible expansion for Centralia College East and the Morton Senior Center. Sam Small and Steve Wohld- possible partnership with IT and Centralia College. Commissioner Fund asked what the college would like from the county - Campus safety environment, at some point the campus will need a full time safety person and/or emergency management. Meeting recessed at 9:00 am Board of County Commissioners Director's Update October 26, 2016 (BOCC meeting on Monday, October 31, 01 ) Aeffon Topic Notes NOTICE 1. Notice of Public Hearing for the proposed 2017 Annual PW CD Construction Program (ACP) and Six Year Transportation Improvement Program (TIP) for the years 2017-2022. 2. Schedule a public hearing to consider Ordinance 1270 revising the Lewis County Comprehensive Plan and Zoning Code. CONSENT 3. Approval of Warrants 4. Cancellation of Warrants 5. The proposed acquisition of additional right of way for Lincoln Aug PW PW PW Creek Road, Centralia. 6. Establishing No Parking Zones on Ives Road. 7. Approving a Local Agency Agreement and Federal Aid Project Prospectus between Lewis County and Washington State Department of Transportation (WSDOT) for the Jackson Highway Rehabilitation Project, County Road Project (CRP) 21751). Directors Update October 26, 2016 9:00 a.m. Present: Commissioner Fund, Commissioner Stamper, Lee Napier, Erik Martin, Danette York, Paulette Young, Steve Wohld, Becky Butler, Archie Smith, Danette York, Becky Butler, Steve Walton and Carma Oaksmith. Paulette Young joined the meeting by phone at 9:08 a.m. Guests: Bobby Jackson and Susan DeLaire. Recorder: Rieva Lester Agenda Erik Martin discussed the Annual Construction Program and Six -Year Transportation Improvement Program. Lee Napier discussed the Notice for Ordinance 1270. Erik Martin discussed the guardrail project, the no -parking zone project and the Jackson Highway project. Steve Walton discussed the finance system. Lee Napier discussed a loan increase for Packwood. Commissioner Fund moved and Commissioner Stamper seconded a motion to move two (2) notices and six (6) consent items to the BOCC's Oct. 31 agenda. Motion passed 2-0. Roundtable Commissioner Fund reminded the Directors that there would be no BOCC meeting on Dec. 26, so Directors need to get everything in by the Dec. 19 agenda. Steve Walton and Becky Butler urged Directors to project out to include year-end salaries, etc. because of the holidays. Lee Napier discussed fee schedules. She also told Commissioner Stamper that she needs a Planning Commission volunteer from his district. Phil Brooks was discussed as a possibility. Lee discussed her department's upcoming "process packet," which includes an application checklist among other things. Erik Martin discussed records management and options his department is exploring. He encouraged the group to work toward standardized records management. Danette York indicated she would be out of the office until Tuesday. Danette said she would need the Board to increase rental assistance for Veteran Relief Funds from $450 to $700 annually. Commissioner Fund made a motion to increase rental assistance for Veteran Relief Funds from $450 to $700 annually. Commissioner Stamper seconded the motion. Motion carried 2-0. Paulette Young discussed the previous week's earthquake drill. Becky Butler said she hoped to have final worksheets sent out soon. Steve Wohld discussed a state Supreme Court ruling regarding a Whatcom County well that could have a ripple effect throughout the state. Carma Oaksmith said Fiscal is wrapping up with the fair. Bobby Jackson discussed a tourism report he had received from Mary Kay Nelson. Directors left at 9:55 a.m. Archie Smith and Commissioners Fund and Stamper discussed union negotiations after the meeting. Their discussion ended at 9:57 a.m. Meeting recessed at 9:57 a.m. Benaroya meeting October 26, 2016 1:00 P.M. Present: Commissioner Fund, Commissioner Stamper, Matt Matayoshi, Erik Martin, Lee Napier and Joe Alhadeff (who joined by phone). Guests: Bobby Jackson and Bob Bozarth. Recorder: Rieva Lester. Matt Matayoshi of the Economic Development Council (EDC) asked Joe Alhadeff whether he'd had an opportunity to look at the Gibbs & Olson report. Matt discussed the idea of an on -site facility that would serve the Benaroya property in Winlock as well as the nearby Winlock High School. He talked about the possibility of the City of Winlock transferring to a new well and discussed water storage for water flow, potentially less expensive alternatives to an $8 million extension. Joe Alhadeff of the Benaroya Company said both are feasible but that his company has not yet seen anything showing where the Winlock water service stops. He asked for clarification about where water and sewer service stop. He said he has a per -lineal -foot cost estimate but no measurement of distance to use to create a complete estimate. Joe said he believed the effort was estimated as a Public Works effort vs. a private effort. He said as a private effort, Benaroya would be able to do it at a savings of roughly 40 percent. TO-DO LIST Commissioner Stamper: Check on water rights Commissioner Stamper and Joe Alhadeff: Talk to Sen. Braun Matt Matayoshi: Talk with the City of Winlock about water rights, capacity and the possibility of a water consultant Also: Find map depicting where Winlock's water and sewer service ends (with linear footage included) Possible: Contact the Mickelson family about the SEPA process Joe said on -site stormwater retention has not yet been addressed. He discussed underground stormwater retention as a cost -saving option. He described a project the Benaroya company is working on in Fife, Wash. Joe said Fife is contributing right-of-way for that project. He said water, sewer and gas can use common trenches for the Fife project, whereas power cannot. Joe discussed the feasibility of a private entity being able to pay for utilities at the Winlock site. Joe also discussed recent conversations regarding sewer -processing capacity. He said an industrial site wouldn't use much water or sewer. Matt said the City of Winlock faces some filtration issues. He said the city has a grant that will help. He said the city should add some capacity by 2017-ish. Another issue would be the need for process water / water rights, he said. Matt said the city has not yet been given a solid answer about water rights — what 1 they have and what they can provide. Matt said it may take outside resources to help the city figure out its water -rights issue. The group discussed the WIRA process, unused capacity and the possibility of the city applying for water rights on its own. Commissioner Gary Stamper talked about water rights on the nearby Mickelson property. Joe said the Mickelsons own property to the due south of the Benaroya property. He said the Mickelsons have maintained their water rights. The group discussed ownership of the Mickelson property in Winlock and elsewhere. Joe said Clint Mickelson has been reluctant to talk about the family's water rights. Joe said the property owned by Benaroya has no water rights. Commissioner Stamper said it may be worth exploring whether the Mickelsons would be willing to sell their water rights. Joe said records indicating who has water rights should exist. Matt said the Department of Ecology would have those records. Joe said there may be people willing to sell their water rights. Commissioner Edna Fund asked what the next step should be. She discussed putting together a to-do list. Joe asked whether federal, state or county funding would be available for these kinds of projects. He said Benaroya has not yet gone looking for that type of funding. He said Sen. John Braun had indicated some funding may be available. Commissioner Fund said legislators have said further -refined numbers would be needed in order to move forward. Commissioner Stamper said he is working to set up meeting with Sen. Braun. He suggested that perhaps he and Joe should contact Sen. Braun "to see what's needed to move this thing forward." Commissioner Fund discussed .09 funding available for Winlock. Commissioner Stamper said the Benaroya project may offer an opportunity to use some of the .09 funds. Matt outlined the following as questions for Winlock: Water rights application (Cowlitz River) what it entails and when it will be perfected? Where at in WIRA? How much capacity currently? Matt said he would talk with Winlock Mayor Lonnie Dowell about bringing in a consultant and about planning / permitting work. Joe said he would call Sen. Braun and ask for direction about what's needed and what the process might entail. Joe asked for a set of drawings showing Winlock's capacity and where sewer and water service end. Joe also discussed past conversations about possibly condemning a property. Matt said that he thinks the city's water/sewer service ends right at roughly the Grand Prairie Plaza housing development. Public Works Director Erik Martin said the Gibbs & Olson report contains lineal footages. Community Development Director Lee Napier said lineal footage measurements could be found in the tables of the Gibbs & Olson report. Matt said Michael Marshall's contact information also can be found on the front of the report. Commissioner Fund asked whether there was still a "holdout" landowner. Joe said there is one holdout landowner, an elderly gentleman who lives out of state. (Property records show it to be parcel No. 15350-1, a 30.33-acre piece of land owned by Gordon Phillips, et al.) Joe said he has spoken to the gentleman's broker about selling but that the broker was reluctant to talk about it. Commissioner candidate Bob Bozarth asked Joe what the city of Fife is requiring for the separation between water and sewer. Joe said he would have to check his records but that it would be substantially less costly to use common trenching. Bob asked whether the stormwater would be allowed to leach out of the vault or whether it would be piped out. Joe said the water would be.piped out. He said the vaults would be located below parking lots, etc. to maximize the use of the land. He described the system as a 3-cell vault with the final cell being the area from which the water would be piped out. Commissioner Fund created the following to-do list: • Commissioner Stamper: Check on water rights • Joe and Commissioner Stamper: Talk to Sen. Braun Matt: Talk with the City of Winlock about water rights, capacity and the possibility of a water consultant The group discussed Joe's need for a map depicting where service ends (with linear footage included). Joe suggested an item for the to-do list. He asked whether anyone in the group knows the Mickelson family. He recommended discussing the SEPA process and talking about possibly splitting the cost. He talked about adding to Benaroya's existing 320 acres and gaining access to water rights. That would be the way to go, he said. The group discussed scheduling a follow-up conference call at 8 a.m. Monday, Nov. 14. Joe left the meeting at 1:43 p.m. The meeting recessed at 1:45 p.m. 3 Staff meeting October 26, 2016 4:26 p.m. Present: Commissioner Fund, Commissioner Stamper and Rachel Hunt. Recorder: Rieva Lester. Commissioner Fund said she had been contacted by Eric Schwartz of The Chronicle. Eric indicated the report looking into Karri Muir's hostile work environment report has been or is being released. Commissioner Fund said she was asked about whether she herself had filed a hostile work environment report. Commissioner Fund said she had spoken to an attorney but had not filed a complaint. Commissioner Fund said Eric asked if the county had done enough to adequately protect Karri. Commissioner Fund called Paulette Young at 4:39 p.m. Paulette said the report is not yet done. She said the investigation wrapped up Oct. 25. She reiterated that the report has not yet been completed. Paulette said she emailed the attorney at 11:20 a.m. Monday. She said the attorney responded -via email on Oct. 25 to say that the investigation had been completed. Paulette reiterated again that the report has not yet been wrapped up. Commissioner Stamper received a phone call and left the meeting at 4:44 p.m. Commissioner Fund called Candy Hallom at 4:57 p.m. Commissioner Fund told Candy that an anonymous source had contacted The Chronicle. Rachel Hunt left the meeting at 5:00 p.m. Commissioner Stamper returned at 5:01 p.m. Commissioner Stamper said The Chronicle asked about the tensions within the office. Commissioner Fund said she received a text asking whether Candy was reprimanded for an email she sent to the City of DuPont. The Commissioners and Candy discussed whether Candy should respond to The Chronicle. Candy left the meeting at 5:09 p.m. Commissioner Fund called Archie Smith at 5:11 p.m. Commissioner Fund gave Archie a recap. Archie said he needs clarification about Public Disclosure Rules regarding disciplinary actions regarding personnel. Jonathan Meyer joined the meeting by phone at 5:18 p.m. Jonathan said the disciplinary question should be treated as a public records request. Jonathan and Archie left the meeting at 5:23 p.m. Meeting adjourned at 5:27 p.m. LEWIS COUNTY ..., /. Av-/8 Lewis County Courthouse 351 NW North Street Board of County Commissioners Chehalis, WA98532-1900 NOTICE OF MEETING CANCELLATION NOTICE IS HEREBY GIVEN that the Lewis County Board of County Commissioners' meeting scheduled to take place on October 27, 2016 at 8:00 am in the LC Commissioners Office, 351 NW North Street, Chehalis, WA, has been cancelled. o 360.740.1120 360. 740.1475 Mr) 360.740.1480 Rieva Lester, Clerk of the Board Edna J. Fund P. W. Schulte Gary Stamper Karri L. Muir, CMC First District Second District Third District Clerk of the Board bocc@lewiscountywa.gov LEWIs COUNTY Lewis County Courthouse 351 NW North Street Board of County Commissioners Chehalis, WA98532-1900 NOTICE OF MEETING CANCELLATION NOTICE IS HEREBY GIVEN that the Lewis County Board of County Commissioners' meeting scheduled to take place on October 28, 2016 at 8:00 am in the LC Commissioners Office, 351 NW North Street, Chehalis, WA, has been cancelled. o 360.740.1120 360.740.1475 TDD 360.740.1480 Rieva Lester, Clerk of the Board Edna J. Fund P.W. Schulte Gary Stamper Karri L. Muir, CMC First District Second District Third District Clerk of the Board hocc@lewiscozrntywa.gov