Loading...
Minutes 2016-11-14 (2)LEWIS COUNTY Lewis County Courthouse 351 NW North Street Board of County Commissioners Chehalis, WA98532-1900 Business Meeting Agenda 10 a.m. Monday, November 14, 2016 Commissioners Hearing Room 223 Call to Order: Chair P.W. Schulte Determination of Quorum Flag Salute Approval of Minutes: November 7, 2016 Public Comment (Limited to 3 minutes per person) United Way Prize Drawing NOTICE 1. Resolution No. 16-301 Notice of public forum to hear from all people regarding the Water Efficiency Goal Setting and adoption of the Vader-Enchanted Valley Water system plan. The public forum will be held on or after 10 a.m. on December 5, 2016. CONSENT 2. Resolution No. 16-302 Approval of warrants. 3. Resolution No. 16-303 Resolution to appoint Lewis County Clerk. 4. Resolution No. 16-304 Resolution to award a contract for the Youth Services Camera System Upgrade project to CTG Security Electronics. 5. Resolution No. 16-305 Resolution to approve an interlocal purchasing agreement between Lewis County and the Houston -Galveston Area Council. 6. Resolution No. 16-306 Resolution to list bids received and to select a contractor for the 2017 Liquid Asphalt contract. HEARING 7. Resolution No. 16-307 Public hearing to adopt the 2017-2022 Six -Year Transportation Improvement Program (TIP) and the 2017 Annual Construction Program (ACP). 8. Resolution No. 16-308 Public hearing for Ordinance No. 1271, which would regulate marijuana activity and lift the marijuana moratorium. 9. Resolution No. 16-309 Public hearing for Ordinance No. 1272, which would extend the marijuana moratorium. • THE BOARD MAY ACT UPON MATTERS NOT LISTED ON THIS AGENDA. • Written public comments may be submitted in person, by email, or by regular mail to the BOCC on agenda or non -agenda items (excluding public hearing and bid award items) at anytime following publication of the meeting agenda and before adjournment of the BOCC Business Meeting. • This meeting site is barrier free; people needing special assistance or accommodations should contact the Commissioners' Office at 360-740-1120 at least seventy-two (72) hours in advance. • Video footage of Board of County Commissioner meetings can be viewed online at LewisCountyWa.gov/bocc-meetings. Footage also is aired on Comcast Channel 3 at 10 a.m., 2 p.m., 6 p.m. and 10 p.m. daily. Edna J. Fund P. W. Schulte Gary Stamper Commissioner, District 1 Commissioner, District 2 Commissioner, District 3 ALL MEETINGS ARE SUBJECT TO CANCELLATION OR RESCHEDULING MONDAY, November 14, 2016 8:00 am *Benaroya Follow-up Meeting 9:00 am *BOCC Wrap Up 10:00 am *BOCC Business Meeting 11:30 am Chamber Forum, O'Blarneys 5:30 pm Chehalis City Council 6:30 pm Winlock City Council TUESDAY, November 15, 2016 6:00 pm Pe Ell Town Council Meeting WEDNESDAY, November 16, 2016 6:00 pm OMB- Lewis Couny Chapter Meeting -Legends THURSDAY, November 17, 2016 5:00 pm Business After Hours, WF West Commons FRIDAY, November 18, 2016 2:00 pm *Budget Meeting 6:00 pm Law and Order Night, Winlock Senior Center SATURDAY, November 19, 2016 — 5:00 pm Thanksgiving Dinner- Toledo Senior Center *Official BOCC Meetings (if schedule allows, meeting times may be adjusted) BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON BOARD MEETING MINUTES November 14, 2016 The Board of County Commissioners (BOCC) for Lewis County, Washington, met in regular session on Monday, November 14, 2016 at 10:00 a.m. Commissioners Gary Stamper and Edna J. Fund were in attendance. Commissioners P.W. "Bill" Schulte was absent. Commissioner Stamper called the meeting to order, determined a quorum and proceeded with the flag salute. Commissioner Fund moved to approve the minutes of the 10:00 a.m., Monday, November 7, 2016 Business Meeting. Commissioner Stamper seconded the motion. Motion carried 2-0. Notice Commissioner Fund moved to approve Notice Agenda item one. Commissioner Stamper seconded the motion. 1. Resolution No. 16-301: Notice of public forum to hear from all people regarding the Water Efficiency Goal Setting and adoption of the Vader-Enchanted Valley Water system plan. The public forum will be held on or after 10 a.m. on December 5, 2016. Erik Martin, Director of Public Works, stated the Washington State Department of Health (DOH) requires.a public forum in order to conduct Water Use Efficiency Goal Setting and an informational meeting to approve the Vader-Enchanted Valley Water System Plan. This resolution will give notice of the public forum and informational meeting in order to meet the regulation. Public Works recommends the Board of County Commissioners approve this resolution for a two -week advertisement of the public forum and informational meeting. Motion carried 2-0. Consent Commissioner Fund moved to approve Consent Agenda items two through six. Commissioner Stamper seconded the motion. 2. Resolution No. 16-302 Approval of warrants. Suzette Smith, Auditors Office, stated this Resolution approves 262 regular warrants for a total payment against the County in the amount of $1,885,611.78. 3. Resolution No. 16-303 Resolution to appoint Lewis County Clerk. Archie Smith, Human Resources, stated this Resolution appoints Scott Tinney as Lewis County Clerk. Motion carried 2-0. Judge Lawler swore in Scott Tinney as Lewis County Clerk. 4. Resolution No. 16-304: Resolution to award a contract for the Youth Services Camera System Upgrade project to CTG Security Electronics. Steve Walton, Director of Central Services, stated this project will upgrade the 42 existing outdated analog camera and DVR recording system to a high -definition digital camera and network video recording system (NVR). Also, recording capacity will be increased to meet Washington State records retention requirements. In addition, 13 additional cameras will be added to provide more effective monitoring and security in and around the jail in compliance with the Prison Rape Elimination Act of 2003 (PREA). The project will replace 42 existing cameras and install 13 new High Definition (HD) 1080P digital cameras, two Network Video Recorders (NVR's), two Control room operator workstations and two monitoring stations. Lewis County received three responses to a Request for Proposal (RFP) for this project, as follows: CTG Security Electronics, Spokane Valley, WA $268,000.00 Accurate Electrical Unlimited, Vancouver, WA $269,419.00 Justice Systems Corp., Kent, WA 273,747.00 CTG appears to have submitted the lowest priced proposal, has met the bidder requirements and appears to be experienced in this field. 5. Resolution No. 16-305: Resolution to approve an interlocal purchasing agreement between Lewis County and the Houston -Galveston Area Council. Steve Walton, Director of Central Services, stated Lewis County 911 Communications has identified a need to replace obsolete radio communications control equipment to meet current technology and inter -operability standards. Steve Walton, said the solution offered by Motorola Solutions best fits the needs of the county by offering a solution with 1) non-proprietary hardware and 2) seamless integration with both the 911 phone system recently purchased and the CAD (computer aided Dispatch) solution in place. The best pricing offered for the Motorola system is through the contract through the HGAC purchasing contract, Steve said. Pursuant to authority of Chapter 39.34 RCW, this resolution will enter Lewis County and the HGAC into an Intergovernmental Cooperative Purchasing Agreement that provides for inter -local cooperation to make the most efficient use of their powers by enabling them to cooperate with each other on a basis of mutual advantage, and allows for cooperative purchase of certain goods and services utilizing existing competitively bid procurement agreements. Upon approval, this agreement shall remain in force until canceled by 2 either party, which cancellation may be effected upon receipt by one of the parties of the written notice of cancellation of the other party. 6. Resolution No. 16-306: Resolution to list bids received and to select a contractor for the 2017 Liquid Asphalt contract. Erik Martin, Director of Public Works, stated this project is listed on Lewis County's 2017 Six -Year Transportation Improvement Program. This contract will provide for the purchase and delivery of Liquid Asphalt and other work as directed by the County Engineer. A Call for Bids was made on October 24, 2016 by Resolution No. 16-280. The project was advertised for two weeks in the East County Journal and the Daily Journals of Commerce (Seattle and Portland). The project was also listed on Lewis County's website. Public Works received two bids for this project on November 8, 2016. Blue Line Transportation Co., Inc. provided the lowest responsive bid of $965,603.68 (Engineer's estimate was $1,201,602.24). Blue Line's bid was below the Engineer's estimate and Public Works staff members recommend award. Resolution approval will award this contract to Blue Line Transportation Co., Inc. for $965,603.68, upon presentation of a contract acceptable to Lewis County for the 2017 Liquid Asphalt purchase and authorize the Director of Public Works to sign the same. Motion carried 2-0. Hearing Hearing to adopt the 2017-2022 Six -Year Transportation Improvement Program (TIP) and the 2017 Annual Construction Program (ACP). Commissioner Stamper introduced the hearing and asked for the Staff Report. Erik Martin, Director of Public Works, stated that pursuant to RCW 36.81.121, all counties are required to prepare, adopt, and submit a Six -Year TIP for proposed road and bridge construction prior to the County's budget adoption each year, and after a hearing thereon. Copies of this program will be furnished to the Washington State Department of Transportation (WSDOT), County Road Administration Board (CRAB), and the Transportation Improvement Board (TIB) not more than thirty days after its adoption by the legislative authority. Pursuant to WAC 136-16, all counties are required to prepare, adopt, and submit an ACP for proposed road and bridge construction prior to the County's budget adoption each year. A copy of the adopted annual program and appropriate resolution shall be forwarded to CRAB within thirty days of its adoption but not later than December 31 st of each year. Mike Kroll, Public Works, stated that there is a total of 31 projects on the Six -Year TIP. On the ACP there is a total of 18 projects. Commissioner Stamper asked if there were any questions. There were none. He closed the question -and -answer portion of the hearing and opened the formal hearing. 3 Erik Martin and Mike Kroll asked that their previous comments be adopted into the record. Commissioner Stamper asked if there was anyone who would like to speak for or against the Resolution. He closed the hearing and asked for a motion. Commissioner Fund moved to approve Resolution No. 16-307. Commissioner Stamper seconded the motion. Resolution No. 16-307: Adoption of the 2017-2022 Six -Year Transportation Improvement Program (TIP) and 2017 Annual Construction Program (ACP) Motion carried 2-0. Hearing regarding Ordinance 1271 which would regulate marijuana activity and lift the marijuana moratorium. Commissioner Stamper introduced the hearing and asked for the Staff Report. Commissioner Fund moved to combine the hearings regarding Ordinances 1271 and 1272. Eric Eisenberg, Prosecutor's Office, states there are two Ordinances before the BOCC today. One Ordinance would enact the Marijuana code revisions and end the moratorium. The other Ordinance would extend that moratorium further. The reason we have both on is the second one is an insurance policy. If based on today's hearing there are issues that show the Ordinance is not ready, having the second Ordinance on would permit the status quo to be maintained. Eric Eisenberg explained Ordinance 1271, which would regulate marijuana activity and lift a moratorium thereon, repealing chapter 8.60 and amending chapters 5.20, 8.15, 8.40, 8.45, 8.55, and 15.05, and Title 17 of Lewis County Code and amending the Lewis County Annual Fee Schedule. He provided a summary of the existing law. He then provided a summary of the proposed code revisions. Commissioner Stamper asked if the proposed code addressed advertising. Eric Eisenberg stated there is nothing in Lewis County regulations that addresses how these places should advertise. Commissioner Stamper asked if the odor issue has been addressed. Eric Eisenberg stated there is a provision regarding odor control in the land -use portion. 4 Ron Averill, Centralia, asked about the UGA and the agreement with the cities and how this would affect those who are in the UGA. Eric Eisenberg stated as of right now Centralia does not permit marijuana businesses in the UGA. It would be possible, he said. Sheriff Rob Snaza stated we are in a situation where over five States legalized marijuana last week and additional States have gone for medical marijuana. There will be time when the federal government will rely back on the States. He is a supporter of the licensing. "What we need to do is all work together, he said." "The only way we can be successful is if we are working together." Commissioner Stamper asked if there were any more questions. There were none. He closed the question -and -answer portion of the hearing and opened the formal hearing. Eric Eisenberg asked that his previous comments be adopted into the record. Ron Averill spoke to the process of this Ordinance. He said, he is pleased with how far the county has gone but would like the Ordinance to address the UGA issues. Callum McLaren stated this moratorium denies him access to his medication. Angel Swanson thanked Lee Napier and Eric Eisenberg for their hard work. She said, she hopes this moratorium will be lifted today. Eric Eisenberg summarized the day's testimony. The issues that have been raised today are advertising, odor, a set number of licenses, and how it works in the UGA. Commissioner Stamper asked if there was anyone who would like to speak for or against the Resolution. He closed the hearing and asked for a motion. Commissioner Fund moved to table Ordinance No. 1271 until January 23, 2017. Commissioner Stamper seconded. Commissioner Fund moved to approve Ordinance No. 1272. Commissioner Stamper seconded the motion. Ordinance No. 1272: An Ordinance of Lewis County, Washington Renewing a Moratorium upon establishment or other development of Facilities or other uses involved in the production, processing and retail sale of Marijuana and related products. Motion carried 2-0. R Recorder: Candace Hallom There being no further business, the BOCC's business meeting adjourned at 10:31 a.m., November 7, 2016. The next public meeting will be held Monday, November 14, 2016. Please note that minutes from the BOCC's meetings are not verbatim. A recording of the meeting may be purchased at the BOCC's Office. BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON P.W. Bill Schulte, Chair ATTEST: Clerk of the Board Gary Sta per Vice -Chair Lewis County Commissioners � 0 Q Q a a e oo�rr, O� OF �. F��crorrs®S R Edna J. Fund, Co rf{iissioner B 0 C C SIGNATURE ON REGULAR MEETINGS D�tz: lI ly 1� Commissioner &14/-� Corr=ssioner CC) D- 1isSi I ner ° • ,OUNTX 9 I{r s ° tiS ° ® •4/ OpgD Op ��f� ° -1845 Clerk of the Board °a� n.y,,,� comL� S�G0 . ° ° ° ° ° I certify -vvhen attending other scheduled meetings and functions shown on this calendar, where a quorum ofthe Board of Co �Cc=, issioners were present; there was no action taken. Pursuant to PC V 42.30.070 It shall not be a violation of the requirements of this chapter for a majodty of the members of a goveming body to travel together or gather for purposes other than a regular meeting or a special meeting as these terms are used in this chapter: PROVIDED, That they take no action as defined in this chapter. Benaroya meeting November 14, 2016 8:02 a.m. Present: Commissioner Fund, Commissioner Stamper, Matt Matayoshi, Erik Martin, Lee Napier and Joe Alhadeff (who joined by phone). Guests: Susan DeLaire, Melody Underwood and Linda Williams. Recorder: Rachel Hunt Joe Alhadeff of the Benaroya Company said that if press is present, he was not speaking. Susan DeLaire of the East County Journal excused herself. Gibbs & Olson talked with Joe. He is waiting on validation of lineal footage which is being used. Joe has called Senator Braun but hasn't spoken with him. Public Works Director Erik Martin joined the meeting at 8:06 a.m. Matt Matayoshi of the Economic Development Council (EDC) said Cardinal Glass borrowed water from the City of Winlock. Now in the process of giving back the acres to the City of Winlock. City reduced its water loss by 28 percent. EDC received a grant to hire an employee to help small towns with planning issues, particularly infrastructure issues. TO-DO LIST FROM 10-26-16 Commissioner Stamper: Check on water rights Commissioner Stamper and Joe Alhadeff: Talk to Sen. Braun Matt Matayoshi: Talk with the City of Winlock about water rights, capacity and the possibility of a water consultant Also: Find map depicting where Winlock's water and sewer service ends (with linear footage included) Possible: Contact the Mickelson family about the SEPA process Linda Williams and Community Development Director Lee Napier joined the meeting at 8:12 a.m. Commissioner Stamper said he will get in touch with Senator Braun's office to schedule a meeting between Thanksgiving and Christmas. Meeting recessed at 8:17 a.m. 1 Staff Meeting November 14, 2016 2:25 p.m. Present: Commissioner Fund, Commissioner Stamper, Rachel Hunt and Candy Hallom. Recorder: Rieva Lester The group went over the calendar for the following week. The group discussed commissioners' committees and appointments for the following year. Among changes: • Adding PAC, Clean Air, WCIF, COG, CAC, and Health to Bobby Jackson's list • Adding LEOFF and EDC to Commissioner Stamper's list • Adding LEPC to Commissioner Fund's list Commissioner Fund left at 2:58 p.m. Meeting adjourned at 3:15 p.m. .•I.l, tFq�S Lewis County Courthouse l.r Board �r 351 NW North Street of o u n ty Ci o 3F11i2 Zss Z o n r r3 i Chehalis, WA 98532-1900 NOTICE OF MEFIIO CANCELLATION NOTICE IS HEREBY GIVEN that the Lewis County Board of County Commissioners' meeting scheduled to take place at 8 a.m. on November 15, 2016, in the Lewis County Commissioners' Office, 351 N.W. North Street, Chehalis, Wash., has been canceled. 0 360. i40..11?0 F 360.740.1475 TDC1 360. 740.1480 Rieva Lester, Clerk of the Board EdnaJ. Fund P.W. Schulte Gary StanxPer Rieva Lester First .'district Second District Third District Clerk of the Boord bocc@lewiscountywu.Kov j Lewis Coun ty Courthouse �+ Commissioners i 357 NW North Street l� o as i-d o County [...r o 11 m a ss Z o n e 1s Chehalis, WA 98532-7400 NOTICE OF MEETING CANCELLATION NOTICE IS HEREBY GIVEN that the Lewis County Board of County Commissioners' meeting scheduled to take place at 8 a.m. on November 16, 2016, in the Lewis County Commissioners' Office, 351 N.W. North Street, Chehalis, Wash., has been canceled. 0 360.740.1.120 F 360.740.1475 TDD 360.740.1480 Rieva Lester, Clerk of the Board Edna J. Fund P.W. Schulte Gary Stanzfier Kieva Lester first district Second District Third District Clerk of the Board Gocc@lewiscountywa.Kov Lewis County Courthouse i� 7r 351 NW North Street Board ofCounty Commissioners Chehalis, WA 98532-1900 NOTICE OF MEETING CANCELLATION NOTICE IS HEREBY GIVEN that the Lewis County Board of County Commissioners' meeting scheduled to take place at 8 a.m. on November 17, 2016, in the Lewis County Commissioners' Office, 351 N.W. North Street, Chehalis, Wash., has been canceled. Rieva Lester, Clerk of the Board 0 360.740.1.120 Edna J. Fitn l P.TV. Schulte Gary Stamper l�ieva Lester F 360.740.1475 rirst District Second District Third District Clerk of the Board TDD 360.740..1480 bocc@lewiscountywa.gov Lewis County Courthouse 35! NW North Street Board of County Commissioners i Chehalis, WA98532-1900 NOTICE OF RECESS NOTICE IS HEREBY GIVEN that the Lewis County Board of County Commissioners' regular meeting scheduled for 8 a.m. on November 18, 2016, is in recess until 2 p.m. Rieva Lester, Clerk of the Board 0 360.740.1.120 Edna J. Frrnd P. TV. Schulte Gary .Stamper Rieva Lester F 360.740.1475 First District Second District Third District Clerk of the Beord rCSCr 360. i40..143ft bocc@lewiscounty2va- ov Budget Meeting November 18, 2016 2:00 p.m. Present: Commissioner Fund, Commissioner Stamper, Danette York, Glenn Carter, Becky Butler, Suzette Smith, Carma Oaksmith, Jonathan Meyer, Steve Walton. Guest: Bobby Jackson. Recorder: Rieva Lester The group discussed potential dates for meetings at the senior centers. The revised schedule is as follows (all meeting times at noon): • Winlock: Nov. 29 • Toledo: Nov. 30 • Twin Cities: Dec. 5 • Morton: To be determined (Commissioner Stamper is unavailable) • Packwood: Dec. 19 Commissioner Stamper said he would contact Toledo Mayor Steve Dobash to give the city a heads up about the senior center change. He said he also would contact Lee Gross. Glenn Carter said the Auditor would need to speak with Toledo about having a lease agreement for the ballot box at the Toledo location. The group talked about the legality of gifting the Winlock property to the city of Winlock. The group discussed the feasibility of using the Packwood location as a satellite office. The group also discussed the existing substation. The group discussed keeping the Twin Cities building. Danette York said Catholic Community Services would provide nutrition meals as long as the county did not charge rent. Glenn Carter discussed the need to come up with a policy for renting to nonprofit organizations. The group talked about the feasibility of housing the fair office and Catholic Community Services simultaneously. The group again discussed using county facilities for charitable entities. The group discussed there being two issues: insurance and cost recovery. Becky discussed sending a press release to city leaders prior to the meetings. Bobby Jackson volunteered to speak to Winlock. Danette said she would speak to AAA about continuing the program without Pe Ell and Winlock through June 30, 2017. She said she also would speak to Winlock. The group discussed whether Winlock would even want to take over the Win lock facility — or whether the county should consider setting it up as surplus. Bobby Jackson said he talk with Winlock about whether the city would want the property. The group discussed updates to the proposed memo. Among the changes would be indicating that the county has made a decision to get out of the business by July 2, 2017, and listing the meeting dates and times. The group talked about moving the WSU facilities to the Twin Cities. The group talked about making the Twin Cities building available for rent. The group discussed needing to look closely at the AAA contract. The group discussed the following • Morton: Seniors would be offered the option of a long-term lease. (Expenditures have totaled close to $10,000.) • Twin Cities: Building would become a rental. (Expenditures have totaled close to $27,000.) • Packwood: Would be handed off to Packwood Improvement Club. • Winlock: Would close. • Toledo: Would go back to the city. Commissioner Fund asked for a list of actual costs of each center. Danette and Carma Oaksmith said they would work on gathering that information. Bobby Jackson left the meeting at 3:20 p.m. Carma Oaksmith left the meeting at 3:30 p.m. Glenn Carter left the meeting at 3:35 p.m. Archie Smith joined the meeting at 3:37 p.m. and left at 3:38 p.m. Meeting adjourned at 3:39 p.m.