Minutes 2016-12-05 (2)BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
BOARD MEETING MINUTES
December 5, 2016
The Board of County Commissioners (BOCC) for Lewis County, Washington, met in
regular session on Monday, December 5, 2016 at 10:00 a.m. Commissioners Gary
Stamper and Edna J. Fund were in attendance. Commissioner P.W. "Bill" Schulte
was absent. Commissioner Stamper called the meeting to order, determined a
quorum and proceeded with the flag salute. Commissioner Fund moved to approve
the minutes of the 10:00 a.m. Monday, November 28, 2016, Business Meeting.
Commissioner Stamper seconded the motion.
Motion carried 2-0.
Public Comment
Buford Conway, Centralia, asked questions regarding the senior centers and the
items the seniors paid for like the pool table, card table, and kitchen supplies.
Julie McDonald Zander, Toledo, spoke in support of the senior centers.
Ron Averill, Centralia, stated he feels the best thing to do would be turn the senior
centers over to a non-profit that has done this before.
Betty Gibson, Chehalis, asked how the revenue from marijuana can come back and
support the jail.
Commissioner Stamper stated we get very little money from marijuana. The State
collects most of the money.
William Wood, Chehalis, stated for fifty years the senior center has been running and
the County has found ways to finance it. He stated we need to find a way to keep the
centers open.
Notice
Commissioner Fund moved to approve Notice Agenda item one. Commissioner
Stamper seconded the motion.
1. Resolution No. 16-325: Notice of Public Hearing for the fourth 2016 Budget
Amendment. The hearing will take place in the Commissioners Hearing Room
223 on or after 10 a.m. December 19, 2016, to consider an amendment to
departments within the 2016 budget for Current Expense and various funds.
Steve Walton, Director of Central Services, stated this is a Notice of Hearing for the
4th 2016 Budget Amendment for Current Expense and Various Funds. This amendment
proposes increasing expenditures for all funds in the amount of $975,921 with offsetting
revenue in the amount of $1,016,900 resulting in a $40,979 increase to fund balance.
The General Fund portion of this proposed budget amendment is an increase in
expenditures of $163,931, and a use of fund balance in the amount of $163,931.
The Hearing will be noticed in the East County Journal on December 7 and 14, 2016.
Motion carried 2-0.
Consent
Commissioner Fund moved to approve Consent Agenda items two through five.
Commissioner Stamper seconded the motion.
2. Resolution No. 16-326: Approval of warrants.
Suzette Smith, Auditors Office, stated this Resolution approves 224 regular warrants
for a total payment against the County in the amount of $964,865.08. This Resolution
also approves 643 payroll and benefits warrants dated December 5, 2016, for a total
payment against the county in the amount of $3,392,534.83.
3. Resolution No. 16-327: Resolution to approve the annual contract with
mortuaries for decedent removals.
Commissioner Fund stated this Resolution is for a Public Service Agreement between
the Lewis County Coroner's Office and Brown and Sticklin Mortuaries for removal of
decedents within Lewis County.
4. Resolution No. 16-328: Resolution to approve the annual contract with
Forensic Pathologists for autopsy services.
Commissioner Fund stated this Resolution is for a Public Service Agreement between
the Lewis County Coroner's Office and Pacific Northwest Forensic Pathologists, P.S.
This agreement is for autopsy services within Lewis County.
5. Resolution No. 16-329: Resolution to authorize the Public Works Director to
execute agreements on behalf of the county for other entities' use of
Pictometry image products and associated software.
Erik Martin, Director of Public Works, stated Resolution 13-074 authorized a contract
for Pictometry International Corporation to supply the county with aerial photos and
related products.The contract calls for 3 rounds of flights of aerial photos to be taken in
2013, 2016, and 2019. The contract allows for the county to share said products with
other interested parties with Pictometry's approval. In 2013, to help pay for the products
and assist other local agencies in acquiring aerial photos, the Board of County
Commissioners authorized the Public Works Director to enter into agreements with
several local agencies. The agreements' terms covered just the initial 2013 round of
flights but they were amended to extend the terms through the 2016 flights and they are
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expected to be extended for the 2019 round as well. Fees to the agencies for the use of
the products were equitably established based on the size of the area of interest,
population of the area of interest, the cost of the products in that specific area, and the
scope and intensity of use of the products for each individual agency. There is interest
from additional local agencies and private utilities to join this coalition and acquire aerial
photo products through the county. This resolution provides a single template
agreement ("Lewis County Imagery License Agreement") that the Public Works Director
can use to enter into such agreements with both public agencies and private entities.
The template is fashioned after the terms of the original interlocal agreements used in
2013 to ensure that the terms will be fair for all coalition parties. As before, fees will be
established on an case -by -case basis using the same factors that were used in the
original interlocal agreements to ensure equity of cost between all coalition parties.
Motion carried 2-0.
Public Forum
6. Resolution No. 16-330: Public Forum on Resolution to adopt the 2016 Vader-
Enchanted Valley Water System Plan.
Erik Martin, Director of Public Works, stated the adoption of this six -year WSP is
required by Washington State Department of Health (DOH) regulations set forth in the
Washington Administrative Code (WAC) 246-290-100. The last system update was
prepared in 2008 and amended in 2010, before the county entered into receivership of
the system. This update incorporates any changes that have been made to the system
after 2010.
Betsy Dillion, Public Works, provided information regarding the WSP and presented
the following information:
• Description - This chapter describes the natural features of the service area, the
history of the utility from incorporation of the city in 1906 to current ownership by
Lewis County, and physical facilities such as the water treatment plan and
distribution system.
• Planning Data and Demand - This chapter presents general planning information
for the utility. A discussion of the State Growth Management Act and its influence
upon the service area is provided. A summary of current and future land uses,
current and future population, water use characteristics and demand forecast is
also presented.
• System Hydraulic Analysis — This chapter presents the findings of the system
analysis conducted for water rights availability, source capacity, water storage
capacity, water pressures during high water usage, and fire flow availability.
• Water Use Efficiency Program — This chapter summarizes the Utilities current
and proposed actions to comply with conservation planning requirements and to
promote water efficiency. The discussion of current actions includes and
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assessment of the Utility's compliance for the period between 2011 through
2014.
• Water Quality - This chapter reviews the state and federal drinking water
regulations, assesses the Utility's compliance for the period between 2011
through 2015, and describes the Utility's programs and procedures to address
current and future compliance.
• Source Water Protection — This chapter documents our watershed control
program to protect the source water quality by identifying potential pollutant
sources, raising public awareness monitoring, and controlling all adverse effects
to the best extent possible.
• Operation and Maintenance Program — This chapter summarizes the programs
and procedures used to ensure safe and reliable potable water to our customers.
It includes a description of the management of the utility system in the county
organizational structure; system operations; preventative maintenance; standard
operating procedures; asset management and inventory; emergency response
program; cross -connection control program; and record keeping.
• Design and Construction Standards — This chapter provides and overview of the
Utility's design and construction requirements for new facilities.
• Improvement Program — This chapter describes the methodology used in
developing the Utilities Capital Improvement Program (CIP), and presents the
estimated costs and schedules for implantation using 6-year and 20-year
planning horizons.
Ron Averill, Centralia, commented on the Vader Water System and the history of how
the County became responsible for the system.
Commissioner Fund moved to approve Resolution No. 16-330. Commissioner
Stamper seconded the motion.
Motion carried 2-0.
Hearing
Hearing to adopt the 2017 Budget.
Commissioner Stamper introduced the hearing and asked for the Staff Report.
Steve Walton, Director of Central Services, stated the BOCC meet in regular session
on the first Monday in December, 2016, in the Historic Courthouse for the purpose of
adopting the Lewis County budget for the year 2017. RCW Chapter 36.40 provides
requirements for the adoption of the final budgets for counties. The BOCC has
conducted various public hearings, meetings, and work sessions to consider the 2017
annual budget for Lewis County.
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The BOCC will meet in regular session on the first Monday in December, 2016,
pursuant to public notice as provided by law, for the purpose of adopting the budget for
the year 2017. He then presented numbers for the 2017 proposed final budget.
Commissioner Stamper asked if there were any additional questions. There were
none. He closed the question -and -answer portion of the hearing and opened the formal
hearing.
Steve Walton asked that his previous comments be adopted into the record.
Ron Averill, Centralia, commented on the budget.
Commissioner Stamper asked if there was anyone who would like to speak for or
against the Resolution. He closed the hearing and asked for a motion.
Commissioner Fund moved to approve Resolution No. 16-332. Commissioner
Stamper seconded the motion.
Resolution No. 16-332: Hearing to adopt the 2017 Budget.
Motion carried 2-0.
Hearing to establish the Property Tax budget and Levy for both Current Expense
and Road Fund for 2017.
Commissioner Stamper introduced the hearing and asked for the Staff Report.
Steve Walton, Director of Central Services, stated the BOCC has determined that
Lewis County requires an increase in property tax revenue from the previous year, in
addition to the increase resulting from the addition of new construction and
improvements to property and any increases in the value of state assessed property, as
well as banked capacity, in order to discharge the expected expenses and obligations of
the Current Expense Fund and County Road Fund and in the best interest of Lewis
County. The BOCC has determined there is a need for a .953% increase in both the
General and the Road levy rates. The BOCC, after hearing and after duly
considering all relevant evidence and testimony presented, will vote to approve the
Regular Levy budget be set at $12,500,000 and the Road levy budget at $11,700,000.
Dianne Dorey, Assessor, discussed levy rates and explained how they are set.
Ron Averill, Centralia, commented on the road levy and asked a question regarding
the road shift.
Commissioner Stamper asked if there were any questions. There were none. He
closed the question -and -answer portion of the hearing and opened the formal hearing.
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Steve Walton asked that his previous comments be adopted into the record.
Commissioner Stamper asked if there was anyone who would like to speak for or
against the Resolution. He closed the hearing and asked for a motion.
Commissioner Fund moved to approve Resolution No. 16-331. Commissioner
Stamper seconded the motion.
Resolution No. 16-331: Hearing to establish the Property Tax budget and Levy for
both Current Expense and Road Fund for 2017.
Motion carried 2-0.
Recorder: Candace Hallom
There being no further business, the BOCC's business meeting adjourned at 11:26
a.m., December 5, 2016. The next public meeting will be held Monday, December 12,
2016. Please note that minutes from the BOCC's meetings are not verbatim. A
recording of the meeting may be purchased at the BOCC's Office.
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Clerk of the Board
Lewis County Commissioners
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BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
P.W. Bill Sc ulte, Chair
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Gary Stamper, `ce-Chair
Edna J. Fund, �missioner
Lewis County Courthouse
351 NW North Street
Board Of County Commissioners Chehalis, WA98532-1900
Business Meeting Agenda
10 a.m. Monday, December 5, 2016
Commissioners Hearing Room 223
Call to Order: P.W. Schulte, chair
Determination of Quorum
Flag Salute
Approval of Minutes: November 28, 2016
Public Comment* (Limited to 3 minutes per person)
NOTICE
1. Resolution No. 16-325 Notice of Public Hearing for the fourth 2016 Budget
Amendment. The hearing will take place in the Commissioners Hearing Room 223 on or
after 10 a.m. December 19, 2016, to consider an amendment to departments within the
2016 budget for Current Expense and various funds.
CONSENT
2. Resolution No. 16-326 Approval of warrants.
3. Resolution No. 16-327 Resolution to approve the annual contract with mortuaries for
decedent removals.
4. Resolution No. 16-328 Resolution to approve the annual contract with Forensic
Pathologists for autopsy services.
5. Resolution No. 16-329 Resolution to authorize the Public Works Director to execute
agreements on behalf of the county for other entities' use of Pictometry image products
and associated software.
PUBLIC FORUM
6. Resolution No. 16-330 Public Forum on Resolution to adopt the 2016 Vader-
Enchanted Valley Water System Plan.
HEARING
7. Resolution No. 16-331 Hearing to establish the Property Tax budget and Levy for both
Current Expense and Road Fund for 2017.
8. Resolution No. 16-332 Hearing to adopt the 2017 Budget.
• THE BOARD MAYACT UPON MATTERS NOT LISTED ON THIS AGENDA.
• Written public comments may be submitted in person, by email, or by regular mail to the BOCC on agenda or non -agenda items
(excluding public hearing and bid award items) at any time following publication of the meeting agenda and before adjournment
of the BOCC Business Meeting.
• This meeting site is barrier free; people needing special assistance or accommodations should contact the Commissioners'
Office at 360-740-1120 at least seventy-two (72) hours in advance.
• Video footage of Board of County Commissioner meetings can be viewed online at LewisCountyWa.gov/bocc-meetings. Footage
also is aired on Comcast Channel 3 at 10 a.m., 2 p.m., 6 p.m. and 10 p.m. daily.
Edna J. Fund P. W. Schulte Gary Stamper
Commissioner, District 1 Commissioner, District 2 Commissioner, District 3
ALL MEEHNGS ARE SUBJECT TO C4NCELLAMON OR RESCHEOU"NG
MONDAY, December 5, 2016
9:00 am
*BOCC Wrap Up
10:00 am
*BOCC Business Meeting
11:00 am
*Update with EDC
12:30 pm
*Meeting at Twin City Senior Center
2y30-pm ----
--._.-r*Budget-Meeting-
5:30 pm
Republican Central Committee
6:00 pm
Toledo City Council
TUESDAY,
December 6, 2016
2:00 pm
*Prosecutors Update
3:30 pm
WA Fish & Wildlife Conf. Call
4:00 pm
*Update with Central Services
4:30 pm
*Update with Fiscal & Budget
5:00 pm
VFW Meeting, Mossyrock
6:00 pm
Onalaska Alliance, Onalaska High School
Pe Ell Town Council Meeting
7:00 pm
VFW Meeting, Morton
WEDNESDAY, December 7, 2016
9:00 am
*Director Update
3:00 pm
Port of Centralia Meeting
4:00 pm
*Update with Health & Social Services
6:30 pm
Farm Bureau, Spiffy's
THURSDAY,
December 8, 2016
12:00 noon
EDC General Membership
1:30 pm
Regional Legislative Meeting, Kelso
6:00 pm
Vader City Council Meeting
FRIDAY, December 9, 2016
12:00 noon Area 30 Shop Christmas Party, Pleasant Valley Rd.
SATURDAY, December 10, 2016
8:30 am Toledo Senior Center Breakfast
*Official BOCC Meetings (if schedule allows, meeting times may be adjusted)