Minutes 2016-12-19 (3)BOCC SIGNATURE ON REGULAR MEETI\'GS
Date: 1 1je-
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Comrissioner
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Clerk of the Board 1845 z•
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I certify `��hen attending other scheduledmeetin�sand �i�'n•ctions shown on this calendar,
where a quorurn oft Bo—d of County Corriri issloners -were present therewas no
action taken. , ,
Pursuant to RCW 42.30.070
It shall not be a violation of the requirements of this chapter for a majority of the members of a governing
body to travel together or gather for purposes other than a regular meeting or a special meeting as these
terms are used in this chapter: PROVIDED. That they take no action as defined in this chapter.
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Levis County Courthouse
357 NW North Street
Board of County Commissioners1 Chehalis, WA 98532-1900
NOTICE OF RECESS
NOTICE_ IS HEREBY GIVEN that the Lewis County Board of County
Commissioners' regular meeting scheduled for 8 a.m. on December 19,
2016, is in recess until 9 a.m.
D 360.740..1120
F 360.740.1475
TDD 360.740..1480
Rieva Lester, Clerk of the Board
Fdrra,j. Fund P.T4T Schulte Gary Stamper Rieva Lester
rirst District Second District Third ,district Clerk of the Boors
boss@lewiscountywa.gov
Lewis County Courthouse
351 NW North Street
Board of County Commissioners i Chehalis, WA98532-1900
NOTICE OF RECESS
NOTICE IS HEREBY GIVEN that the Lewis County Board of County
Commissioners' regular meeting scheduled for 8 a.m. December 19, 2016,
is in recess until 9 a.m.
0 360.740.1120
F 360.740.1475
Rieva Lester, Clerk of the Board
Edna J. Fund Bobby Jackson Gary Stamper Rieva Lester
First District Second District Third Distm r Clerk of the Bonrd
Ti)D 360.740.1490 bocePlewiscountywa.gov
Lewis County Department oj-'Public Works
Erik P. Martin, PE, Director f COUnty Engineer
Tim D, Fife, PE, Assistant, COUnty Engineer
NOTICE is hereby given that the Governing Board of Commissioners for the Lewis
County Solid Waste Disposal District # 1 (LCSWDD #1) will meet on Monday,
December 19, 2016, at 11:00 A.M., the third Monday of the month, rather than the
regularly scheduled fourth Monday of the month. The meeting will still be held in
the Commissioners' meeting room, located on the second floor of the historic
courthouse, 351 N.W. North St., Chehalis, Washington, for the purpose of holding the
LCSWDD #1 monthly meeting during which monthly transfers from Fund 415 to
Fund 401 for the operations of the Solid Waste Utility will be approved. The
following regular monthly reports will also be presented: Operations Report on the
Transfer Stations; Financial Reports; Recycling Reports; Household Hazardous
Waste & Conditionally Exempt Small Quantity Generators' Report; Community Litter
Program Reports; and Delinquent Accounts Report.
DATED this 6th day of December, 2016.
Notice sent to media:
December 6, 2016
Ro�fd Maintenance
476 West Main St
Chehalis, WA 9 332
4- 360.740.2741
Administration, ation, az ineerhig,
Utilities & Real l.;sterte Services
2025 NE Kresky Ave.
Chehalis, WA 98532
0 3601 740, 7.12 3
Solid Wave Services,
Post Office BOX 180
Centralia, 1A111 98531
0 360.740.1451
F 360.330,7805
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Lewis County Courthouse
351 LAW North Street
Board (�f County Commissioners Chehalis, WA 98532-1900
-R#M
The Board of County Commissioners wants to share some information regarding the status
of our Lewis County Senior Centers as we continue to advance toward finalizing our 2017
budget.
Lewis County oversees day-to-day operations of five Senior Centers across our county and
a Senior Nutrition Distribution Center in Pe Ell. Historically, the Senior Centers have had
different entities or groups fund and operate them, with the County having responsibility at
different times throughout the centers' history.
A: The Senior Centers are funded partially by the county's general fund, which receives its
income through a variety of sources, including property tax, sales tax and many others. The
general fund transfer that goes to the Senior Centers in 2017 amounts to $376,219. The
total overall budget for the Senior Centers including funding not generated by the county
comes to $701,619.
However, years of decline in revenue and increases in the costs of senior services have
prompted our county commissioners to look into trimming expenditures. The Senior Centers
are just one department under the county's oversight that has been faced with a need to
reduce spending or find alternative sources of funding.
Word has circulated that we plan to shut down the Senior Centers; however, this is not and
has never been the case. It's our hope that the Senior Centers stay operational, and we are
putting together an administrative transition team to aid in that process. We recognize the
value the Senior Centers bring and are dedicated to doing our best to ensure.that they
remain vibrant and active for our seniors.
What is the current status of funding the Senior Centers?
A: The original discussions entailed funding the Senior Centers through June 30, 2017.
TDD 360.740.1480
However, after much public input, commissioners agreed on Nov. 30, 2016, to extend that
funding through the end of the 2017 calendar year. As stated above, the total budget for the
Senior Centers stands at $701,619, with the county's share coming in at $376,219.
The county will fund its share of staffing and services through the end of 2017, meaning the
level of services that are in place now remain through all of next year.
A: There's a lot of work to do over this next year to ensure services continue. The
administrative transition team will look for people or groups willing to take on operational
control and seek continued funding for day-to-day operations through a variety of options,
such as grants: We invite anyone who wishes to be a part of these discussions to join us in
the coming weeks and months.
Again, it's our hope that with a successful transition, meals and activities that already
receive revenue from other sources such as grants will be available following the transition.
Also, it's our desire that all of the buildings that house Senior Centers — with the exception
of the Twin Cities Senior Center, which is part of the Southwest Washington Fairgrounds
can be a part of this transition as well.
A: First off, we understand this has been a tough topic, and we'd like to keep an open line
of dialogue. Again, we can't reply to comments on this post directly, but we ask that you ask
questions and give comments on the matter to our office by phone at (360) 740-1120, via
email at bocc@lewiscountywa.gov, or in person at our office on the second floor of the
Historic County Courthouse, 351 NW North St. in Chehalis. We also have up-to-date
information on our website at lewiscountywa.gov.
We invite the public to upcoming meetings on the status of the Senior Centers:
• Dec. 5 at Twin Cities Senior Center
• Dec. 19 at Pe Ell United Methodist Church
• Dec. 21 at Morton Senior Citizen Center
• Dec. 28 at Packwood Senior Center
All meeting times are 12:30 p.m.
More meetings will be scheduled for future dates. Please keep checking this page for
further details going forward. Your involvement is important, and much like your voices
helped guide the decision to keep the Senior Centers funded through the entire year of
2017, they will be needed in this transition period as well.
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Lewis County Courthouse
8 NW north Street
Boardass Chcholis, VVA 98532-1900
I' It" VARINU Maim,
i
1. How many senior centers fall under the ownership of county government?
Lewis County owns the five (5) properties where the senior centers are located (Winlock,
Toledo, Twin Cities, Morton and Packwood). The county provides funding for the programs at
all five of those locations as well as funding for Senior Nutrition meals distributed in Pe Ell.
2. Where does funding for the senior center programs come from?
If the county were to oversee the senior programs for the entire year, the breakdown would
look something Like this:
Total estimated expenditures for-2017 (maintenanceandoperations):- Roughly $701,400
• County contributions (taxpayer money): Approximately $376,000 (roughly 54 percent)
• Grants: Approximately $144,900 (roughly 21 percent)
• Senior center contributions: Approximately $100,000 (roughly 14 percent)
• Meal donations for Nutrition program: Approximately $60,000 (roughly 9 percent)
• Fees collected for Centralia College classes: $20,500 (roughly 3 percent)
3. How many programs are offered at the senior centers?
There are two programs offered at each senior center:
• The Senior Nutrition program: This is the program that's partially funded by a grant
from the Area Agency on Aging (AAA) to provide nutritious meals at each site on specific
days of the week.
• The Senior Enrichment program: This program includes all other activities held at each
site. Examples of Enrichment' program items would be dances, potato bars, pinochle
games, pool, and college classes (such as Zumba, woodworking, painting, etc.).
4. How many senior citizens participate in the Senior Nutrition program?
More than 19,000 Lewis County residents are 60 years old or older, making them eligible to
participate in the Senior Nutrition program offered at each site. However, only roughly 1,000
Lewis County residents participated in the Senior Nutrition program in 2015.
Of -the 1,000 residents who participated in 2015:
• Roughly 250 participated only once during the year.
® Roughly 290 residents ate between six (6) and forty-nine (49) meals during 2015.
® Roughly 470 residents ate five (5) meals or fewer in 2015.
5. What is the breakdown of ownership for the properties (buildings and land)?
e Winlock: County owned. It was purchased from Vernon and Elsie Hanks in 1985 for
$18,000.
® Toledo: County owned. It was transferred from the City of Toledo with a contingency
that if the county no longer offered recreation (enrichment), the building would revert
back to Toledo.
® Twin Cities: County owned. It is part of the Fairgrounds.
® Morton: County owned. It was purchased from Harvey and Clara Collar in 1948.
• Packwood: County owned. It was donated by the Packwood Improvement Club in 1982
for "mutual benefit."
6. Would senior centers close if they no longer were controlled by county government?
Lewis County is working to create a transition plan that would allow another entity to take over
management of the Senior Nutrition and Senior Enrichment programs — and possibly ownership
of the physical properties. If successful, this would prevent closure of the senior centers.
7. What is the Dec. 5, 2016, budget vote about?
Pursuant to RCW 36.40.070, Dec. 5, 2016, is the date the Board of County Commissioners is
required to meet to adopt the County budget and set the amount of the 2017 tax levies. This
meeting is the second of two public hearings. The first public hearing was held Nov. 21, 2016.
8. Can the county change the budget after it has been approved?
Yes. The county typically has four (4) budget amendments throughout the year.
9. On what date would county funding for the senior centers end?
Under this transition plan, the county would not provide funding beyond December 31, 2017.
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BOCC Wrap-up
December 19, 2016
9:05 a.m.
Present: Commissioner Fund, Commissioner Stamper, David Fine, and Daleyn Coleman.
Recorder: Rieva Lester
Commissioner Stamper and Commissioner Fund discussed Sept. 15, 2015, meeting minutes that indicate
the BOCC had approved clothing allowances for the Prosecutor`s Office.
David Fine explained that the money would be a one-time expense. He said it was agreed through the
collective bargaining agreement.
Commissioner Stamper and Commissioner Fund signed the Sept. 15, 2015, minutes.
David discussed a proposal to hire cold case investigators.
Commissioner Fund made a motion to move 2 (two) Notices, 19 (nineteen) Consent Items and 1 (one)
Hearing to the Dec. 19 BOCC agenda. ComY,nissioner Stamper seconded the motion. Motion passed 2-0.
Daleyn Coleman said the county needs to be careful not to take away from union work.
David said that was a good point and that the PA could look into MOU to outline such.
Daleyn said the proposed salary would be outside of the salary grid.
Commissioner Stamper talked about his recent trip to New York.
Commissioner Fund talked about her recent meeting with Eric Schwartz of the Chronicle.
Commissioner Stamper talked about the fact that all minutes are public record.
David left at 9:30 a.m.
Meeting ended at 9:35 a.m.
Pe Ell informational meeting
12:39 p.m. Monday, Dec. 19
Present: Commissioner Stamper, Commissioner Fund, and Danette York.
Recorder: Rieva Lester
Commissioner Stamper introduced members of the county staff present.
Commissioner Stamper gave an overview about transitioning the senior centers to entities outside of
Bounty government. He talked about meals provided in Pe Ell.
An. audience' memberasked'whether.C.ommissioner Schulte represented the area and why he was not in
attendance: Co.mmissione:r. Fund. said.Co:mmissioner Schulte does represent the area. She indicated that
.Commissioner Schulte's health likely was keeping him away.
_.." .;. Commissioner Stamper gave an overview of funding.
An'audience member aske.d:why the' coun.ty'doesn't tax Weyerhaeuser higher taxes since Weyerhaeuser
charges for:acces� to.the:ir. Ian;ds..Commissi'o�ner Stamper said Weyerhaeuser does in fact get tax benefits
for trees and that another county has tried taking legal action.
An audience member complained that our tax dollars go to Olympia but not vice versa. They singled out
tax breaks for Boeing as a tax shift that doesn't benefit Lewis County.
An audience member asked about Nutrition Sites versus Senior Centers.
Commissioner Fund outlined troubles with jail medical coverage, Indigent Defense and other unfunded
mandates.
Danette York talked about how the general fund ties to the Senior Nutrition and Senior Enrichment
programs. She said the Nutrition program is paid for through grants from the Area Agency on Aging
(AAA). She talked about the fact that Pe Ell does not have a senior center. Rather, the county rents space
at the United Methodist Church for $300 a month to provide the Nutrition program.
Danette gave an overview of the costs associated with the Pe Ell Nutrition program. She said the total
for food costs for Pe Ell is roughly $10,800. She said the rental for the space is $300 per month. She said
Pe Ell has no revenue for college courses since it does not offer those. She explained that the AAA grant
goes toward Nutrition programs costs, such as meal costs and staff coverage.
An audience member asked what the cost per meal versus revenue per meal would be. Danette
guesstimated the cost of each meal as $9 to $12.
An audience member asked how much money comes back to the county (versus the state) from sales
tax and property tax.
Danette outlined the percentage of eligible county residents who use the Nutrition program. She said 89
unique individuals (roughly 39 percent of eligible residents) have used the site. Countywide, only 6.24
percent use the Nutrition program.
Danette said the county is forming a transition team to help transfer operations of the senior centers —
and the Pe Ell Nutrition site -- to entities outside of county government. She said she hopes AAA will be
able to continue providing the service in Pe Ell.
Danette said Catholic Services has indicated it would consider taking over, but they would want to have
access to a facility that would not charge rent.
An audience member asked if it's possible Pe Ell could lose its service.
Danette said she couldn't say it wouldn't happen. She said it is the county's hope that Pe Ell's service
would continue.
_ ; CommissiddepStampe_r:echoed. her sentiments. Danette said Pe Ell's high percentage of use puts it in a
good position.
f _ TracyGunthbr;:a representative from AAA,isaid her hope is to have one "point person" overseeing all of
I ahe.groups to Work with.. She said the sooner the county can identify plans for moving forward, the
I
better.
A gentleman 8kdd h'oWit could be more cost effective to open new facility in Pe Ell.
Danette said the cost effectiveness would be found by running the senior centers and Pe Ell site under
different ownership. She talked about how the county may be able to donate the buildings, how repairs
are paid for, how salaries are paid, etc.
Danette talked about the benefits of transitioning the centers to nonprofit versus for -profit entities.
Tracy Gunther talked about the minimum match requirement. She said the AAA money comes from the
federal government.
An audience member asked if it would be beneficial to load the donation box in 2017.
Commissioner Stamper said the county wouldn't be eligible for grants but that a 501 c 3 could apply for
grants to run the senior programs.
Commissioner Fund said roughly three counties in the state have some sort of involvement in senior
centers. Tracy Gunther gave an overview of how other senior centers are self-sufficient.
Danette said the transition team will view how senior centers are handled elsewhere and what the best
way to proceed would be.
Danette said one thing Pe Ell could do in 2017 is to work with a 501 c 3.
Diane Smith asked if anyone had contacted the local granges about working with the transition team.
She said granges are struggling, and working together could be mutually beneficial.
Commissioner Stamper said he wants to make sure all seniors are represented as the county moves
forward.
The group talked about using a grant writer to seek out grants.
An audience member asked about using the local food bank.
Danette urged the group to think about who could represent the group. Two names brought up were
Linda and Jim.
Meeting ended at 1:42 p.m.
3
,I
LEWIS COUNTY
Lewis County Historic
Courthouse
HUMAN RESOURCES DEPARTMENT
Personnel I Labor Relations I FMLA I ADA I EEO
Commissioners Meeting Update: December 20, 2016
Attendance: Commissioner Fund, Commissioner Stamper, Cemmissiener SGhulte, Daleyn Coleman,
Eh.0 e S R + i:t k
Reporter: 14re-hie 1-Daleyn Coleman
Start Time: 0900 Hrs
End Time: 1000 Hrs
Administrative
• PDFD review, posted the position. BOCC had salary range added from 75-100K.
• AS out until 1/4/17
• Office coverage minimal until after new year — a phone number will be placed on door for
immediate contact
Benefits
Employment Situations
• Pam S. letter. Discussed financial implications on 12/12. This could come out of district
Court's budget. BOCC was in agreement to talk to the judges and see if reference issue can
be dealt with. Paulette will join us via phone.
• PA — 3 casual requests — Becky to provide costs
Union Business:
• Negotiation update: Teamsters/AFSCME tonight at 5:15
• General status — Becky to provide costing
Policy
Training
Classification/Recruitment
• PAF's: Abrieana Barlock — Health, customer service
o Trish Pense — Central Services, Dispatcher
o Lisa Brockmueller —Central Services, Supervisor
PDR
Other
• Reviewed BOCC employee meal and break periods.
tel: 360.740.1408 fax: 360.740.1494 Mickiel "Archie" Smith, MSW, SPHR
HR Administrator
Daleyn Coleman, CLRP
HR Generalist
. 4 r,r.Is
j Lewis County Courthouse
�^r 351 NW North Street
Board off'County Commissioners Chehalis, WA9&532-t900
NOTICE OF RECESS
NOTICE IS HEREBY GIVEN that the Lewis County Board of County
Commissioners' regular meeting scheduled for 8 a.m. on December 20,
2016, is in recess until 9 a.m.
o 360.740.1.120
F 360.740.1475
TDD 360.740.1480
Rieva Lester, Clerk of the Board
Edna,j.Fund P.W. Schulte Garry Stamper Rieva Lester
First District Second District Third District cler"k of the Board
bocc@le,wiscountywa.gov
i
Lewis County Courthouse
�7 County
i NW North Street
Gi BOY(i of ou?Z 1 Commissioners
r rf11Z1ZZZSSZti11E'YS I Chehalis, WA 98532-11 900
NOT ICE OF SPECIAL MEETING
LEWIS COUNTY BOARD OF COUNTY COMMISSIONERS
NOTICE is hereby given that the Lewis County Board of County
Commissioners (BOCC) will meet with the AFSCME Union and the
Teamsters Union at 5:15 p.m. Tuesday, December 20, 2016, in the BOCC
Hearing Room. The purpose of this meeting is to discuss employee
benefits and other union -related topics.
DATED this 16th day of December, 2016.
Notice sent to media:
December 16, 2016
0 360.740..1.1.20
F 360.740.1475
ta0 360.740.1480
Rieva Lester, Clerk of the Board
.Edna J. Fnnd P.W. Sebulte Gary Stamper Rieva Lester
First District Second District Third District Clerk of the Boord
Gocc@lezoiscountywa.gov
Coroner Update
December 20, 2016
10:04 a.m.
Attendees: Commissioner Fund, Commissioner Stamper and Warren McLeod. Guests: Sharyn Decker
and Linda Williams.
Recorder: Rieva Lester
Coroner Warren McLeod gave the following update:
• Statistics: 748 deaths: 1 homicide, 11 suicides, 15 accidents, 10 undetermined and 5 pending
toxicology reports.
• Heat has been restored to his building.
• Warren said it's unclear whether the Coroner's Office will be able to fund dig classes in 2017 due
to budget constraints.
• Warren said IACME accreditation is upcoming
• Warren said he may apply to be an IACME auditor. Cowlitz County also is applying to become an
IACME auditor. He said that could be beneficial to Lewis and Cowlitz counties as they could
serve as auditors for one another.
• Warren discussed the recent death of a homeless man who had died in Riverside Park.
• Warren said the Coroner's Office likely will schedule the internment of unclaimed remains,
including the remains of a baby, in 2017.
Meeting ended at 10:31 a.m.
Meeting with Central Services
Dec. 20, 2016
10:35 a.m.
Present: Commissioner Fund, Commissioner Stamper, and Steve Walton.
Guest: Linda Williams
Recorder: Rieva Lester
Steve Walton said a decision has been made regarding the E911 admin position. He said his office
received 20-plus applications. The field was narrowed to five qualified applicants. He said the field was
further narrowed to two finalists.
Steve gave the following updates:
• Mohoric was able to fix the heat in the Coroner's Office.
• Central Services has fielded nearly 40 applications for an open dispatcher position.
• A phone conference is being scheduled with Tyler regarding implementation of the finance
system.
• The Facilities and Fair Christmas party is planned for Dec. 23 at the Historical Building.
• Mr. Haunreiter has been sent the information he requested about taxation.
• Steve said he recently met with the law enforcement and firefighter chiefs. He said some
individuals had concerns about rates. Steve pointed out that in June-ish of 2015, a presentation
about rates indicated that the rates should be raised roughly 19 percent. Instead, rates only
were increased only a fraction of that.
• Steve discussed interlocal agreements, which he said need to be updated.
• Steve said the cities of Chehalis and Centralia have indicated they don't fully support the idea of
the one -tenth of one percent proposal.
• Jim Winchell plans to retire in April
• The main elevator is working.
• Larry Unzelman has completed the appraisal of the Graham Building.
• Juvenile camera project will begin in January 2017.
• Storage issue at the fairgrounds continues to be addressed.
• Tamara Hayes is looking into rental rates for nonprofits.
• Mark Bolender has discussed building a shelter of sorts at the fairgrounds to protect fairgoers
from the sun (or the rain). It would be a permanent fixture.
• The fair office will be closed Dec. 27, 28, and 29. The fairgrounds will remain open.
Meeting ended at 11:41 a.m.
Meeting with Rob LaFontaine
Dec. 20, 2016
1:15 P.M.
Present: Commissioner Fund and Rob LaFontaine.
Recorder: Rieva Lester
Twin Transit Manager Rob LaFontaine asked if any decisions have been made regarding who will serve
on the RTBO board.
Rob said the region is given A, B, C projects, which are ranked by the Human Services Transportation
Plan for meeting upmet transportation needs. Twin Transit submitted three applications. He said the
RTBO meeting is planned for Jan. 20, 2017.
Commissioner Fund asked if Mountain. Transit applied for anything. Rob said that Mountain Transit
submitted two.
Rob said WSDOT made a policy decision .over the summer that could have severe ramifications in the
Lewis County region and across the state. The decision would require entities to submit grants with an
incrementally increased match — up through a 50 percent match. The match base had been capped at 5
percent.
Doug plans to retire in 2019. At that point in time, that service would come to an end. Rob said he has
shared his concerns with the Transit Board.
Commissioner Fund asked about a new building that's planned. Rob said a property recently was
purchased. He said a grant has been submitted for the property. It's for a grant that's doled out by the
state Legislature, and the grant is for congestion relief in the Puget Sound area. WSDOT recently
released its recommended ranking, and the Lewis County project was low on the priority list. The good
news, he said, is that the project will be decided by legislators. Rob said the project does not qualify for
federal monies.
Commissioner Stamper joined the meeting at 1:31 p.m.
Commissioner Fund left the meeting at 1:34 p.m.
Meeting recessed at 1:34 p.m.
Meeting resumed at 1:55 p.m.
Commissioner Fund returned at 1:55 p.m.
Meeting ended at 2 p.m.
Update with the Prosecutors Office
December 20, 2016
2:00 p.m.
Present: Commissioner Fund, Commissioner Stamper, David Fine, Daleyn Coleman, and Glenn Carter
Guest: Linda Williams
Recorder: Rieva Lester and Daleyn Coleman
At 2:02 p.m., the Board went into Executive Session under RCW 42.30.110(1)(i) for 15 minutes.
Executive Session ended at 2:17 p.m. No decisions were made.
David Fine said the Prosecutor's Office would like the board to consider a resolution to allow the hiring
of cold case detectives. He said he would
In response to a question from Daleyn Coleman, David Fine said the Prosecutor's Office would provide
funding for the position.
Glenn Carter said itvl/ould be capped at $25 per hour, with a cap on hours as well.
Informative Discussion
Forest Timber &State land cuttings
Legislation may change due to new government and free up cutting
Park by Tilton River— East County
City of Tacoma is paid by State to run it
Industrial access Right -of -Way near Maytown
Dedicated industrial right-of-way
SJC Studying
No decisions were made.
Meeting ended at 3 p.m.
Lewis County Board of County Commissioners
Public Works Update
December 20, 2016
Present: Commissioner Gary Stamper, Commissioner Edna Fund, Betsy Dillin,
Public Works Director/County Engineer Erik Martin, and Lara Seiler, recorder
Absent: Commissioner Bill Schulte,
Start time 3:35 pm
Vader Water Rates -
Betsy presented the board -with four options for a water rate increase for Vader.
• Option 1- No rate increase
• Option 2- 3% per year for 4 years
• Option 3- 3.5% per year for 6 years
Option 4- 3% per year for 6 years + 2.5/mo. surcharge for 3 years
Betsy reviewed the rate table from water system plan and discussed assumptions, O&M,
debt, taxes and rates over next 6 years. She reviewed the revenues and let the board
know she took a more conservative approach to proposed rate increase. Currently the
rate structure is a fixed cost and a usage rate of $6.60 per 1000 gallons of water. This
structure will grow the fund slowly over the next 6 years and there is no projected
increase in usage as there is a large conservation effort. Betsy said the fund currently
has no capital improvement funding and her projection showed the fund going in the red
in the next year or two. The goal is to boost the reserve fund and add in capital reserve
expenses. Betsy noted that the surcharges in option #4 are not permanent and can be
removed at any time.
Erik said we have had many issues to fix in the system. Gary noted that he would like to
have surrounding city water bills as comparables. Betsy will work on this. Erik said his
prefer alternative is option #4.
Erik noted that we will set up a meeting with a member of the board, Public Works and
Mayor Ken Smith to discuss further.
Gary left the meeting at 4:06 pm
ADMINIS.TKAtION,
PDR's-Kim Amrine-
The board said they will meet on January 6t" to discuss how their office will handle PDR's.
Records position -
Erik noted that we are looking at ideas for a Records Assistant�Clerk to assist Megan as
she will be spending the majority of her time on the finance system. Public Works will set
up a meeting with HR to discuss further.
North Lewis County Industrial Access -
Public Works had a conference call today with SCJ and Transpo to discuss the TAC
meeting last week in which potential projects and fatal flawed projects were discussed.
Thera Black is putting together documents on the projects for the steering committee.
Graham Property Appraisal -
Erik mentioned that the appraisal on this property was done last week.
I Z 1.9 F W, ro u
Plum Creek is getting ready to convey the property back to DNR and the conveyance
from DNR to the county would then follow. The county will need to build a fence around
the property and Erik noted the cost of the fence should be paid another source in the
county and not Public Works.
Skate Creek Cowlitz River Property Purchase -
Erik noted there is interest from local groups regarding this property. He has also been
asked if there is an ability to make it into a park.
GIS-Change Finder -
Change Finder is part of Pictometry and draws lines around buildings which occurred in
2013 and 2016. The program senses changes to buildings so the Assessor can analyze
them. The program will roll out soon.
TRAFFIC` ,ENGINEERING & O;PERATION`S?
3R (resurfacing, restoration, rehabilitation) -
Erik noted that Kevin is putting together the chipseal list and asked the board to let him
know if any roads need special attention.
FLAP Grant -
This is the rubberized chipseal project on Cispus Rd. There are spots on the road where
the rock is wearing off. The contractor is committed to fixing it as he wants it to be a
successful project. He is a local contractor from Morton and currently doing work in
California. He will fix the issue at no cost to the county.
ENGI'NEERI�NG/CON:STR,UCTfON'
Lincoln Creek Bridge -
This project is very close to being completed. Erik said they may pave this week if it stays
d ry.
Hwy 603-
Erik noted this project is going out to bid the first part of January.
Cousins Rd Realignment -
Key people from Public Works met recently with the property owners on Cousins Rd
regarding the realignment project. John Smith's property will be impacted the most. John
is not pleased as he had planned to make retire on his property. Bobby Jackson would
like to go out with Erik and meet with Mr. Smith for further discussions after the first of the
year. Erik noted that we cannot negotiate yet but said he ensured Mr. Smith that the
county will address his concerns.
Graf Culvert Replacement -
No discussion.
Borst Ave -
Erik met with Kahle Jennings and Kim Ashmore last Friday to discuss the Borst Ave
project. They discussed timelines and any preliminary work that can be done in order to
apply for a TIB grant in August. Erik said we may schedule a public meeting at the high
school in May and start talking about what we want to do. Edna asked if an update
meeting with the public could be scheduled. Erik said yes and will get back with Kahle
and Kim and put together a presentation.
UT�'LITY
Vader Water Reservoir -
This project is on hold for now as there is a shortfall with the grant. Betsy is looking at
grant/loan options and may apply for a Dept. of Agriculture Rural Development grant loan.
Meeting ended 4:29 pm
Meeting with Teamsters and AFSCME
Dec. 20, 2016
5:15 p.m.
Representatives from the Teamsters and AFSCME unions invited the BOCC to attend a special meeting.
Because it was after regular hours, a special meeting notice was posted.
Citing the fact that the meeting was a union representatives' meeting (not a BOCC meeting),
Commissioner Gary Stamper indicated minutes would not be required. He said the Clerk of the Board,
Rieva Lester, was not required to stay to take minutes.
Rieva Lester left the meeting at 5:20 p.m.
A.
LEWIS COUNTY
—Ae. >,rV.s
Lewis County Courthouse
351 NW North Street
Boas-d of Cf1untV Conimissioners Chehcilis, iVA98532-1401t
NOTICE OF RECESS
NOTICE IS HEREBY GIVEN that the Lewis County Board of County
Commissioners' regular meeting scheduled for 8 a.m. on December 21,
2016, is in recess until 8:15 a.m.
0 360.740..1.120
F 360.740.1475
TDD 360.740.1480
Rieva Lester, Clerk of the Board
Edna J. Fmid P. TV. Schulte Gary Stamper Rieva Lester
rirst District Second District Third District Clerk of the Board
bocc@lezoiscountyzvu.gov
ESC
December 21, 2016
8:15 a.m.
Present: Commissioner Fund, Scott Tinney, Arny Davis, Dianne Dorey, Shad Hail, Danette York, Sheila
Gray, Tawni Shepherd, Erik Martin, Becky Butler, Daleyn Coleman, Larry Grove, Suzette Smith, Lee
Napier, Steve Wohld, Bill Wamsley and Lisa Conzatti. Commissioner Stamperjoined the meeting at 8:58
a.m.
Recorder: Rieva Lester
Steve Wohld made a motion:to, pass the October minutes. Erik Martin seconded the motion.
Motion passed unanimously.
Merpbers of the group discussed the.:previous evening's meeting with the Teamsters and AFSCME
unions.
Commissioner Fund discussed a report the unions provided on the perceived financial health of the
county.
The group discussed the fact that in the private sector, there often are no step increases.
Danette York discussed her department's struggles with attracting and retaining personnel.
Commissioner Fund discussed the 2009 unfunded mandates list.
Dianne Dorey said more unfunded mandates arise each time the Legislature meets. The changes in state
requirements create more work for each office, she said. "Taxes equals services always," she said. "If the
taxpayers don't agree with it, they're not going to want to fund it." She said the county needs to start
asking citizens what services they want to see. She said the county needs to do a betterjob educating
residents what roles each department plays, etc.
Dianne said she was asked to determine where the county budget goes. She said she discovered that 80
percent of Lewis County's budget goes to Law and Justice, whereas Grays Harbor is 64 percent.
Commissioner Fund expressed frustration about inaccurate coverage in the media.
Steve Wohld discussed the ease and inexpensive way in which the county can use social media to help
release information to taxpayers.
The group talked about using newsletters and news releases.
Dianne said the county should be using the website, whether its weekly or monthly. The group discussed
using that to spread the word about the new Rivers page.
Tawni Shepherd said better communication is needed in -county as well. She said it would be worth
exploring using emails to all county users.
Dianne suggested using a roundtable at the end of ESC meeting to give a heads up about what's going
on in each department.
Dianne said she and Arny Davis each send a mailing to all property owners once a year. She said she
would be willing to include a "what's the county doing" sheet of paper. Larry Grove said the county
would need to be cautious about RCWs.
Arny Davis said he would meet soon with his distributor and would get a cost estimate.
The group discussed the need to double check to make sure department hours are listed on the county
website.
The group discussed strategic planning. Lee:Napier discussed the benefits of having a facilitator involved
in the process. Erik Martin said he could share contact information for someone he has worked with in
the past. Dianne said she puts together a strategic plan for the Assessor's Office each year.
The group talked about the benefits of the Capital Facilities Plan meetings to discuss upcoming projects,
etc. On that thread, Dianne said there's a $5 million software update for the Assessor's Office and
Treasurer's Office on the horizon. The group talked about the benefits of being proactive about getting
information out.
Commissioner Fund discussed holding Strategic Planning over for the next ESC meeting. Dianne said she
would like a timeline in place for Strategic Planning.
Suzette Smith discussed the US Bank procurement cards. She said the cards are convenient. She said the
county has 21 calendar days to pay those. Her office takes nine (9) days to process them, she said. She
said some departments are using the card instead of just paying the already -established vendor. She
discussed ACH and why it would not work. Suzette said that for fully-auditable vouchers received by
noon on Thursday, warrants are issued by Friday of the next week.
Steve asked if the county could talk to US Bank. The group discussed switching a different bank. Suzette
said it's the commissioners' call on switching banks. Arny said the Treasurer's Office uses Columbia
Bank. Commissioner Fund asked if there would be a downside to using Columbia Bank. Suzette said the
Board would need to check with RCWs.
Danette York suggested departments create a policy in which departments can only use credit cards if
the vendor won't accept a purchase order.
Suzette said registrations, trainings, bonds and such should be paid directly, rather than by use of the US
Bank card.
Commissioner Fund she would talk to legal counsel about the applicable rules.
Roundtable
Steve Wohld welcomed the group to check out the new Rivers website. He described the features on
the site. He said the site pools information from various sources to create a user-friendly, easy -to -
navigate tool.
Arny Davis said Jan. 20, 2017, is the county's tax foreclosure sale. He said his department has two new
hires and has promoted an employee.
Arny Davis left at 9:30 a.m.
Lee Napier said Point & Pay has launched and is working well. She said Donna Olson has retired and that
Patti Weiher is filing in.
Larry Grove reminded the group about Marianne's pending retirement. He said 57 percent of the ballots
from the presidential -election were turned in via ballot boxes. He talked about a new DOL system called
Drive that.is rolling out. He also reminded the group about his office's ATM.
Daleyn Coleman said a Facebook blast appears to have help recruit applicants for a 911 dispatcher
position.
Becky Butler said Steve Walton and Carma Oaksmith are out. Year-end amendment will be Jan. 23, she
said.
Erik Martin said his department has hired Kristine Dickenson. He said Megan has agreed to take over
implementation of the new finance system.
Tawni Shepherd said Risk is "hanging in there."
Sheila Gray said she attended an agricultural meeting the previous night. She reminded the group of the
free tree -recycling program. The trees are chipped and then given back to the community.
Danette York said the county has held four of its six senior meetings. She said her community services
manager has accepted a job in Thurston County. She said a nurse is leaving for Thurston County, and a
third position is vacant. She invited the group to donate for an upcoming social services drive. She talked
about a homeless man who recently froze to death. She said the Onalaska person whose horses were
seized has been sentenced. She said the county is looking for homes for at least six (6) and up to nine (9)
of the horses seized. She said that if they aren't adopted, they may need to go to the auction.
Shad Hail said turnover has been outrageous. He talked about the fact that today's kids are much more
traumatized than even five years ago. He said rehabilitation and "hard skills" have been a major focus.
Dianne Dorey said reval has complete. She said 46,000 reval notices have been sent out. She said her
department knows about roughly 100 pending BOE cases. She said her department is working on the
Chehalis reval. She said her department just hired three new employees. She said it takes a full year to
train a staff member, two years for an appraiser. She said levies start Dec. 22. Taxes will be on the
website around mid -January. She suggested sending Directors Update minutes to all of ESC.
3
Scott Tinney introduced himself as the newest thing in his office. He talked about high turnover in his
office as well. He said he is looking at improving workflow and efficiency in his office.
Suzette reminded the group to check in about year-end.
Commissioner Fund reminded the group of the 3 p.m. Dec. 29 swearing -in ceremony for she and Bobby
Jackson.
Meeting ended at 9:53 a.m.
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ESC Meeting Agenda
ESC meeting
WSU conference room
8:15 a.m. Wednesday, December 21, 2016
Approval of October minutes
Old business: N/A
New business:
Unfunded mandates
Strategic Planning — Long-range and short-range goals
Business hours for website
US Bank procurement card payments
Good of the Order
Auditor -Treasurer Update
December 21, 2016
10:34 a.m.
Present: Commissioner Stamper, Commissioner Fund, Arny Davis, Larry Grove, and Rodney Reynolds.
Guest: Bobby Jackson
Recorder: Rachel Hunt
Update
Arny addressed a rumor which needs to be checked - Federal program administered by Public Health in
regards to heating (fire wood)- people can get vouchers to heat their homes. Possibly in Lewis County
cash is being distributed instead of a voucher
Revenue report
Cited separate spreadsheet- liquid deposits and earnings
Shift from LGIP to Timberland & Opus created additional interest from investing liquid deposits.
Pie chart- 67% goes to school/fire/cemetery districts
Page 3 Current Expense- 93% of year of revenue has been received.
Page 4- Other funds have received 78% compared to about 91%. Received over 4 million dollars over
2015. Roads is at about 76%. SWWF- loss of $236,528 for 2016.
Commissioner Fund stepped out at 10:56.
Commissioner Fund re- entered at 10:58
Bobby Jackson discussed the naming rights of the Southwest Washington Fair.
Page 6- Revenue detail for the Treasurer's Office- Arny stated there was no concern for any particular
line item.
Income from PFD loans- .09 money repay- no ticket sales income. January payment for 2016 and
possible payment in December 2017 for 2017. Could possibly extend the loan but add interest.
Commissioner Fund left the meeting at 11:17.
Expenditures
Everyone is within their appropriation.
January 51" is when new health premiums go into place.
Arny left meeting at 11:26.
Commissioner Fund joined the meeting at 11:27
Meeting ended at 11:30.
Morton Senior Center Meeting
12:40 p.m. December 21, 2016
Present: Commissioner Fund, Commissioner Stamper, Danette York, Becky Butler and Bobby Jackson
Recorder: Rieva Lester
Commissioner Stamper introduced the group.
Commissioner Stamper told the group that the county has included funding for the centers for 2017. He
to:ld'it herri the:plan, is'to transition the centers to ownership outside of county government.
Com.missione'r. Fund to ked abo:utlh county budget. She said the county has 76 different "checkbooks,"
meaning there.-a:re.rrion.iestha ar_e -earmarked for specific use. She discussed indigent defense and other
". :u'nfa'nde.d mandates.thbt.harr pe.r:the budget, such as jail medical. She told the audience that the
commissioners are trying to balance theg'e4neral fund. She likened the constraints to those faced by city
and school budgets.
Dan:et.Ce-.dis-cussed .the'hand.duts. She.gave an overview of the excel spreadsheet. She said the total
estimated 2017 costs -for Morton`is $75,073, For 2017, she said the county has to contribute $376,000 to
operate the county's five (5) senior centers.
Danette described the rental process for the classes offered through Centralia College.
Danette said facility rentals, fundraising and college classes can be used for each center's required
contribution.
In response to an audience question, Danette said treating the college as rentals puts the liability with
the college. The audience member asked how that would work in the future if the centers were outside
of county control
Commissioner Fund said 80 percent of the general fund goes to Law and Justice.
Lee Grose said a lot of that remaining 20 percent is earmarked.
An audience member asked if senior centers could be viewed as tourism.
Commissioner Stamper talked about the development of a transition team.
Commissioner Stamper said the county is taking the financial reins on the transition team. He said it's
important to have representation from each of the centers. He talked about looking at successful
working models elsewhere in the state. He talked about the flexibility centers would see for grants, etc.
if the centers no longer fell under the ownership of county government.
Danette told the group that a planning meeting is planned for Dec. 22 to discuss the transition team. She
said she envisioned having two people from each site/community serve on that transition team. She
said she is talking with Glenda Forga about leading that transition team as a whole. She said successful
Morton 1
models elsewhere are able to run these types of programs for much cheaper than county government
can.
An audience member asked why the centers (and their activities) aren't better promoted. Danette said
that really needs to come from within. She said anything anyone can do to help will be appreciated. She
urged the group to give Donna any ideas.
An audience member said Twin Cities used to have inmates come help in the Kitchen. Danette said that
no longer happens. Danette said inmates also used to help clean at the animal shelter. She said costs
made that no longer feasible. The audience member said incarceration is costly and that putting them to
work would help recoup those costs. Commissioner Stamper said a judge said community service had
been nixed.
-" An.audie:ricem:ember.=asked.about the.senior nutritional meal contracts. Danette said the county would
_`no longer'pay.toward that.. She: said: the. hope is to find another entity to take over that. She said she Has
apokento 1hpiArea Agency. on ,gingi (AAA), which has indicated it would prefer to work with one group
- -;that oversees all,.of the_contracts. Lynn; with AAA said Catholic Community Services did that in the past
and:has':expressedinterest i.n 4taki'ng.it: over again. Catholic Community Services has indicated it would
need a location that�would not charge rent.
-The audie.nee mehib6.r.:asl<ed:the.fo;llowi;ng: If the group created a 5016, would the commissioners gift
th:e bu.iiding.' Danette said her understanding is that yes, the county would be interested in donating the
building if the receiving entity continued the services provided.
An audience member asked for clarification about whether the county would deal with the centers as
one. Commissioner Stamper clarified that the hope is to have a blanket group to deal with AAA.
Lee Grose talked about prior unpleasant experiences with Catholic Community Services.
Commissioner Stamper talked about using a voucher program. Lynn from AAA expanded on the voucher
program.
Tammy (last name unknown) asked for clarification about the center going to a municipality.
Commissioner said that would be a possibility. Tammy asked if interlocal agreements would be a
possibility.
An audience member asked about insurance and property taxes. The group said those likely would need
to be addressed.
Lee Grose talked about the bare -minimum contributions needed to Keep centers operational. Danette
said that the amount for the contribution has remained unchanged. She said every center, aside from
Morton, has always been able to come up with the amount needed.
Joann Porter of the county seniors group said the hope is to use the group as a communication method.
She invited the group to the seniors group meeting, which is held in the WSU conference room at 10
a.m. the second Friday of each month. Joann said she would like for Morton to make a written request
if it needs funding help. Joann said Morton did not meet its $1,400 minimum monthly contribution
amount in 2015 and doesn't appear to be met for 2016. She reiterated that she would appreciate a
written request if Morton needs help with it.
Morton 2
An audience member asked if Chehalis and Centralia help with the Twin Cities Center. Danette said that
in the past, the cities did. She said they did $5,000 apiece for 2016. An audience member asked if
Morton is expected to offset the contributions required of the Twin Cities. Danette said the answer is
no. She said if centers raise more than their required amount, those extra funds are then earmarked for
that specific site.
An audience member said Morton is considering creating a 5016. She asked for the specific breakdown
of facility costs of the building.
Meeting adjourned at 1:46 p.m.
Morton 3
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Lewis County Courthouse
351 NW North Street
Board 191 Cl 7i�1 i i11327l2 Z S, P 1? L'Y3 Chehalis, OVA 98532-1900
LEWIS COUNTY SENIOR CENTERS
The Board of County Commissioners wants to share some information regarding the status
of our Lewis County Senior Centers as we continue to advance toward finalizing our 2017
budget.
Lewis County oversees day-to-day operations of five Senior Centers across our county and
a Senior Nutrition Distribution Center in Pe Ell. Historically, the Senior Centers have had
different entities or groups fund and operate them, with the County having responsibility at
different times throughout the centers' history.
A: The Senior Centers are funded partially by the county's general fund, which receives its
income through a variety of sources, including property tax, sales tax and many others. The
general fund transfer that goes to the Senior Centers in 2017 amounts to $376,219. The
total overall budget for the Senior Centers including funding not generated by the county
comes to $701,619.
However, years of decline in revenue and increases in the costs of senior services have
prompted our county commissioners to look into trimming expenditures. The Senior Centers
are just one department under the county's oversight that has been faced with a need to
reduce spending or find alternative sources of funding.
Word has circulated that we plan to shut down the Senior Centers; however, this is not and
has never been the case. It's our hope that the Senior Centers stay operational, and we are
putting together an administrative transition team to aid in that process. We recognize the
value the Senior Centers bring and are dedicated to doing our best to ensure that they
remain vibrant and active for our seniors.
Q: What is the current status of funding the Senior Centers?
A: The original discussions entailed funding the Senior Centers through June 30, 2017.
cr 360.740.1.120 Edna,j. Fund P.W. Schulte Gary Stamper Rieva Lester
F 360. 740. X475 rirst District Second District Third District Clerk of the Soord
TDD 360.740.1480 1 bocc@letoiscountywa.gov
However, after much public input, commissioners agreed on Nov. 30, 2016, to extend that
funding through the end of the 2017 calendar year. As stated above, the total budget for the
Senior Centers stands at $701,619, with the county's share coming in at $376,219.
The county will fund its share of staffing and services through the end of 2017, meaning the
level of services that are in place now remain through all of next year.
A: There's a lot of work to do over this next year to ensure services continue. The
administrative transition team will look for peofle, o__FDp_era_tPi6nw-s-tWr6ug
rous illing to take on operational
control and seek continued funding for da�fo`=i�ay a`a varie�t`y600 s
such as grants. We invite anyone who wishes to be a part of these discussions to join us in
the coming weeks and months.: /V
Again, it's our hope that with a successful transition, meals and activities that already
receive revenue from other sources such as grants will be available following the transition.
Also, it's our desire that all of the buildings that house Senior Centers — with the exception
of the Twin Cities Senior Center, which is part of the Southwest Washington Fairgrounds —
can be a part of this transition as well.
A: First off, we understand this has been a tough topic, and we'd like to keep an open line
of dialogue. Again, we can't reply to comments on this post directly, but we ask that you ask
questions and give comments on the matter to our office by phone at (360) 740-1120, via
email at bocc@lewiscountywa.gov, or in person at our office on the second floor of the
Historic County Courthouse, 351 NW North St. in Chehalis. We also have up-to-date
information on our website at lewiscountywa.gov.
We invite the public to upcoming meetings on the status of the Senior Centers:
• Dec. 5 at Twin Cities Senior Center
• Dec. 19 at Pe Ell United Methodist Church
• Dec. 21 at Morton Senior Citizen Center
• Dec. 28 at Packwood Senior Center
All meeting times are 12:30 p.m.
More meetings will be scheduled for future dates. Please keep checking this page for
further details going forward. Your involvement is important, and much like your voices
helped guide the decision to keep the Senior Centers funded through the entire year of
2017, they will be needed in this transition period as well.
2
/ttv rj�w
.Board of County Commissioners
—Ae. rA/i
1. How many senior centers fall under the ownership of county government?
Lewis County Courthouse
357 NW North Street
Chehalis, WA 98532-i900
Lewis County owns the five (5) properties where the senior centers are located (Winlock,
Toledo, Twin Cities, Morton and Packwood). The county provides funding for the programs at
all five of those locations as well as funding for Senior Nutrition meals distributed in Pe Ell.
2. Where does funding for the senior center programs come from?
If the county were to oversee the senior programs for the entire year, the breakdown would
look something like this:
Total estimated expenditures for 2017 (maintenance and operations): Roughly $701,400
• County contributions (taxpayer money): Approximately $376,000 (roughly 54 percent)
• Grants: Approximately $144,900 (roughly 21 percent)
• Senior center contributions: Approximately $100,000 (roughly 14 percent)
• Meal donations for Nutrition program: Approximately $60,000 (roughly 9 percent)
• Fees collected for Centralia College classes: $20,500 (roughly 3 percent)
3. Wow many programs are offered at the senior centers?
There are two programs offered at each senior center:
• The Senior Nutrition program: This is the program that's partially funded by a grant
from the Area Agency on Aging (AAA) to provide nutritious meals at each site on specific
days of the week.
• The Senior Enrichment program: This program includes all other activities held at each
site. Examples of Enrichment program items would be dances, potato bars, pinochle
games, pool, and college classes (such as Zumba, woodworking, painting, etc.).
...........................
o 360.740..1.120 Edna J. Fund P. TV. Schulte Gary Stanzper Kieva Lester
F 36Q. 740.1475 first District Secar.d District Third District Clerk of the Board
TDD 360.740..1480 LOf.CPlewiscountywa.gov
4. Flow many senior citizens participate in the Senior Nutrition program?
More than 19,000 Lewis County residents are 60 years old or older, making them eligible to
participate in the Senior Nutrition program offered at each site. However, only roughly 1,000
Lewis County residents participated in -the Senior Nutrition program in 2015.
Of the 1,000 residents who participated in 2015:
• Roughly 250 participated only once during the year.
• Roughly 290 residents ate between six (6) and forty-nine (49) meals during 2015.
• Roughly 470 residents ate five (5) meals or fewer in 2015.
5. What is the breakdown of ownership for the properties (buildings and land)?
• Winlock: County owned. It was purchased from Vernon and Elsie Hanks in 1985 for
$18, 000.
• Toledo: County owned. It was transferred from the City of Toledo with a contingency
that if the county no longer offered recreation (enrichment), the building would revert
back to Toledo.
• Twin Cities: County owned. It is part of the Fairgrounds.
• Morton: County owned. It was purchased from Harvey and Clara Collar in 1948.
• Packwood: County owned. It was donated by the Packwood Improvement Club in 1982
for "mutual benefit."
6. Would senior centers close if they no longer were controlled by county government?
Lewis County is working to create a transition plan that would allow another entity to take over
management of the Senior Nutrition and Senior Enrichment programs — and possibly ownership
of the physical properties. If successful, this would prevent closure of the senior centers.
7. What is the Dec. 51.2016, budget vote about?
Pursuant to RCW 36.40.070, Dec. 5, 2016, is the date the Board of County Commissioners is
required to meet to adopt the County budget and set the amount of the 2017 tax levies. This
meeting is the second of two public hearings. The first public hearing was held Nov. 21, 2016.
8. Can the county change the budget after it has been approved?
Yes. The county typically has four (4) budget amendments throughout the year.
9. On what date would county funding for the senior centers end?
Under this transition plan, the county would not provide funding beyond June 30, 2017.
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Senior Transition Team Meeting
8:00 a.m. December 22, 2016
Present: Commissioner Fund, Commissioner Stamper (by phone), Danette York, and Glenda Forga
Guests: Bobby Jackson and Aaron Kunkler
Recorder: Rieva Lester
Commissioner Fund recommended making Glenda Forga the transition team leader and increasing
Mindie.DUnham's hours'so Glenda caniwork on the transition team. Commissioner Stamper agreed.
Glenda gave a history of her experience.
Danette.Yoriz said she:envis'ionsonewrittemplan that includes appendixes that breaks down information
for each senior site.
"- Commissioner Stamper s�ggested:asi<ing each site whether there was interest in filing for 501c3 status.
The:group.discusspd. the fact -that if'the centers are independent of the county, the centers can hire
instructors at will.
The group discussed the need for an umbrella plan, with subcategories, that includes goals, timelines
and deadlines.
The group discussed travel logistics for the transition team.
Commissioner Stamper suggested having a representative bring the information to the group, rather
than sending the entire group on field trips. The group agreed with the idea.
Glenda cautioned the group about the working relationships of the transition team, urging the group to
have a diversified team.
The group discussed having a representative from the Area on Aging Agency as well as one
representative from each of the six sites, one community leader from each site, and one governmental
representative from each site.
Among names discussed: Tom and Sharon Layton (Toledo), Lee Grose (Packwood), Elizabeth Hicker
(Winlock), Fred Wilson (Toledo), Jan Cramer (Winlock), Caro Johnson (Morton), Larry Ford (Twin Cities),
Joyce Barnes (Twin Cities), Jeff Millman (Winlock).
Danette asked the board to define Glenda's role, whether it's as the transition team leader or as a
facilitator.
Commissioner Stamper left the meeting at 8:57 a.m.
The group continued discussing potential representatives.
Commissioner Fund and Danette discussed getting Glenda an iPad or a laptop.
The group discussed creating structure for the group, such as chair, vice chair, secretary/minute-taker,
etc.
Meeting ended at 9:07 a.m.
Staff Meeting
4:18 p.m. December 22, 2016
Present: Commissioner Fund, Commissioner Stamper, Candy Hallom, and Jared Stewart
Recorder: Rieva Lester and Candy Hallom
Commissioner Fund discussed the Teamsters union's request to separately meet each commissioner for
lunch. She said Glenn Carter indicated that would count as serial meetings.
The commissioners and Candy discussed the Public Defender for the Day position. The Board discussed
agreeing to an $80,000 contract.
Meeting adjourned at 4:45 pm
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Lewis County Courthouse
35I NWNoi th Street
Board 0 'County Commissioners
Chehalis, WA 98532-1900
NOTICE OF MEETING
CANCELLATION
NOTICE IS HEREBY GIVEN that the Lewis County Board of County
Commissioners' meeting scheduled to take place at 8 a.m. on December
23, 2016, in the Lewis County Commissioners' Office, 351 N.W. North
Street, Chehalis, Wash., has been canceled.
4 360.740..1.120
F; 360.740.1475
Too 360.740..1480
Rieva Lester, Clerk of the Board
Edna j. Fnnd P.W. Schulte Gary Stamper Rieva Lester
first District Second District Third District Clerk of the Board
Gocc@lezoiscourrtyu,a.gov