Solid Waste_Admin Assistant Reclass Request_1-15-2026IVashwgton ', F,rst County
Lewis County Department of Public Works
Geoff Soderquist, PE, Public Works Director
Wes Anderson, PE, County Engineer
MEMORANDUM
Date: January 12, 2026
To: Ryan Barrett, County Manager
From: Geoff Soderquist, PE, Director M
Subject: Administrative Assistant (PCN 1316004)-Position Reclassification
The purpose of this memorandum serves to formally request the reclassification of the
current Administrative Assistant position to a Solid Waste Administrative Assistant
Senior role. The proposed change reflects the evolving scope of responsibilities specific
to Solid Waste, clerical support, and strategic contributions required to support
departmental operations effectively.
Background
The Administrative Assistant position has expanded significantly in scope and
complexity, encompassing duties that align more closely with those of an
Administrative Assistant Senior. The current responsibilities exceed the scope of an
entry level Administrative Assistant and require a higher level of autonomy, decision-
making, and variety of skilled administrative support that are specific to Solid Waste.
Reclassing the role to a Solid Waste Administrative Assistant Senior will:
• Accurately reflect the duties performed and ensure alignment with job
classification standards
• Support organizational efficiency by formally recognizing the required variety of
skilled administrative support
• Ensure compliance with internal equity and compensation guidelines by aligning
title and pay with responsibilities
Road Maintenance &
Fleet Services
At/ministration, Enginee1·ing, Utilities,
Real Estate Services & Traffic
Solid Waste Services
Post Office Box 180
Centralia, WA 98531
o 360. 740.1451
F 360.330. 7805
476 West Main St.
Chehalis, WA 98532
o 360 . 740.3380
F 360 . 740 .2741
57 West Main St.
Chehalis, WA 98532
O 360. 740.1123
F 360. 740 .1479
The Administrative Assistant Senior position has been previously scored by Lewis
County Human Resources and an evaluation of the duties and compensation as
compared to surrounding employers with similar job duties completed.
Budget
This adjustment would replace the Administrative Assistant position, placing a freeze on
it. This adjustment would result in an increase of $4,557 to the expenditures in the
Administration Fund (Fund 4010) for salaries and benefits for the 2026 budget.
Please see the attached worksheet for additional details regarding the position and
budget impact analysis.
There is no change in full-time equivalents (FTEs) resulting from this request.
EE #1864 Karen Hirte Position #1316004 Reclass effective 02/01/2026 Current (as of 01/08/2026) Grade 117 117 Step 5 5 Annual Monthly 5% increase Current Annual Minimum Required Annual Salary Minimum Required Monthly Proposed Grade 121 121 Step 1 1 Recommended Promotion Grade Step 121 1 Accounting Supervisor Kristen Buckman Org 401A3700 Annual* Monthly Annual $ 62,820 $ $ 4,557 Salary Monthly 58,263 4,855 2,913 58,263 61,176 5,098 62,820 5,235 5,235 Annual salary increase PCN 1137006 NEW Inactivate PCN 1316004 and create and move employee to new position in Munis. $ 28.01 * Meets required salary increase. Hourly $ 30.20 Business & Office Manger Administrative Assistant Senior UPDATE TITLE NEW PCN REQUIRED
LEWIS COUNTY
SOLID WASTE ADMINISTRATIVE
ASSIST ANT SR.
JOB DESCRIPTION
Job Title: Solid Waste Administrative Assistant Sr.
Dept/Division: Public Works/Solid Waste Job Class Code: 1004
Pay Grade: 121 PCN:100400x
FLSA: Non-Exempt Effective Date: October 2007
Representation Status: Non-Represented Revision Date: January 2026
Reports To: Solid Waste Business and Office Manager, Solid Waste Manager
NATURE OF WORK
Under limited supervision, provides complex and confidential clerical support to a County Director,
Administrator, and/or other management personnel; assists in coordinating the administrative
operations for area of assignment; and supervises assigned personnel.
ESSENTIAL FUNCTIONS:
The following duties are the fundamental, crucial job duties performed by this position. This is not a
comprehensive list of all tasks that may be assigned. Incumbent may be required to perform other duties as
assigned and appropriate for the position.
• Serves as Clerk of the Disposal District and provides related administrative support to the Solid
Waste Manager and Office Manager; assists in coordinating the day-to-day operations of the
Department.
• Serves on the Solid Waste Advisory Committee and Executive Advisory Committee/Centralia Landfill
Closure Group, as required.
• Answers, screens, and directs incoming calls; responds to public inquiries regarding departmental
services, programs, and policies.
• Maintains the Manager's and/or other departmental calendars, schedules and coordinates meetings,
appointments, and other functions.
• Prepares, maintains, and distributes correspondence, agendas, meeting minutes, resolutions,
contracts, reports, forms, and/ or other types of departmental and various committee documentation.
• Assists management personnel and/ or other County staff with the development of contracts;
coordinates the review, processing, and tracking of various contracts.
• Provides assistance in researching, preparing, and monitoring the departmental accounts payable
and accounts receivable, performs invoice coding, and assists with deposits.
• Provides back-up to receiving and receipting of monies; reconciles cash drawers against reported
income.
• Coordinates departmental human resources functions including recruiting, employee orientation,
and training of office assistant position, updates personnel policies and procedures.
• Provides back-up to receiving, processing, and distributing departmental mail; performs data entry
and other general clerical duties as required.
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Job Title: Administrative Assistant Sr. Job Class Code: 1004
• Monitors and maintains office supply inventories; orders supplies as assigned; coordinates the
maintenance of office facilities and equipment.
• Travels for meetings and mandatory training at various locations, when required.
WORKING ENVIRONMENT/ PHYSICAL DEMANDS:
Work is performed in a standard office environment and involves sitting for extended periods of time,
standing, walking, bending, reaching, and lifting objects up to 35 pounds.
QUALIFICATIONS:
REQUIRED: Associate's degree in business administration or a closely related field; AND four (4) years'
experience as an administrative assistant.
A valid Driver's License is required.
COMPETENCIES (Knowledge, Skills, Abilities, and Behaviors):
Knowledge of:
• Departmental operations relative to area of assignment.
• General office practices and equipment.
• Standard computer software applications.
• General accounting and bookkeeping principles.
Skills in:
• Coordinating and performing a variety of highly skilled administrative support functions.
• Preparing correspondence, reports, agendas, minutes, contracts, and other documentation.
• Assisting with budget administration, processing invoices, and performing general accounting duties.
• Establishing and maintaining effective working relationships with staff, County departments, outside
agencies, vendors, and the general public.
• Communicating effectively verbally and in writing.
Ability to:
• Learn and follow County policies and procedures.
Behaviors:
• Regular, reliable attendance.
As the incumbent in this position, I have received a copy of this position description.
Employee's Name
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Job Title: Administrative Assistant Sr. Job Class Code: 1004
Employee's Signature Date
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