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Call for bids; 2015 Lewis County Legal Publications BEFORE THE BOARD OF COUNTY COMMISSIONERS OF LEWIS COUNTY, WASHINGTON IN RE: CALL FOR BIDS FOR ) COUNTY PRINTING ) RESOLUTION NO. 15- 0(4(0 BE IT RESOLVED by the Board of County Commissioners of Lewis County, Washington, that Lewis County call for bids for the following: COUNTY PRINTING BE IT FURTHER RESOLVED that the Commissioners Office is hereby instructed to prepare said bid proposals. DONE IN OPEN SESSION this 9th day of February 2015. BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON 6 _ A. i _ I Edna J. F r, -P`� f f ..•0• P.W( chulte, ice-Chair 4,5GOUN'rrpoo /.A. ..• Cl" ®.y...•A�-64t-1 �. ( rl�C/fit-i Karri M • , CMC *0 \0. Gary Stamper, Co'nmissioner Clerk of the Board •g in SINCE <1 o e is 1845 9c 5� �® Z OOv ONS1 s esee BID PROPOSAL Name of Bidder: Address: City: Zip Code: Phone: Fax: Email: Point of Contact: 1. Cost of 1.20 column inch at 8-point type: 2. Total circulation for 2014 (Provide total circulation numbers and a breakdown of circulation by the following zip codes - 98304, 98336, 98355, 98356, 98361, 98377, 98522, 98531, 98532, 98533, 98538, 98539, 98542, 98544, 98564, 98565, 98570, 98572, 98579, 98582, 98585, 98591, 98593, 98596): 3. Paid circulation (numbers) for 2014 (Provide total circulation numbers and a breakdown of circulation by the following zip codes -98304, 98336, 98355, 98356, 98361, 98377, 98522, 98531, 98532, 98533, 98538, 98539, 98542, 98544, 98564, 98565, 98570, 98572, 98579, 98582, 98585, 98591, 98593, 98596): 4. Availability of Website: Yes No 5. Website Address: 6. Total number of hits for the month of January 2015: 7. Attach sample of public notice provided with this bid package. 8. Cost to publish sample: BID SUBMITTED BY: (Printed Name) BID INSTRUCTIONS INVITATION TO BID TITLE: COUNTY PRINTING OF LEGAL PUBLICATIONS The bidders will complete the bid questionnaire; provide an example of a legal notice using the legal notice attached to these instructions using the requirements established in the scope of work and the cost to publish the example in the bidder's newspaper or journal, and a price for providing the services listed in the scope of work. SCOPE OF WORK Publish Lewis County legal notices using 8-point type in 1.20 column inch. SELECTION CRITERIA The lowest responsible bidder will be selected on the following criteria: cost per column inch using 8-point type; total circulation figures for the year 2014; paid circulation figures for the year 2014; the availability of a website (this meets new requirements established in the Revised Code of Washington regarding bidding laws); total number of hits on the website for the month of January, 2015; the website address; and the quality of the sample notice returned and the price of the sample returned. Bidders are asked to complete the attached bidder form and attach sample. CALL FOR BIDS NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County, will open sealed proposals and publicly read them aloud on or after 10:00 a.m. on Monday, April 6, 2015, at the Lewis County Courthouse, Chehalis, Washington, for the 2014 Countywide Prelevels and Overlays Project. SM 09RRRO HMA. SEALED BIDS MUST BE DELIVERED BEFORE 9:30 A.M. Sealed proposals must be delivered to the Clerk of the Board of Lewis County Commissioners, Room 209 (351 N.W. North Street Chehalis, Washington 98532) by 9:30 a.m. on the date specified for opening, and in an envelope clearly marked: "SEALED BID FOR THE 2009 COUNTYWIDE PRELEVELS AND OVERLAYS PROJECT, SM 09RRRO-HMA TO BE OPENED ON OR AFTER 10:00 A.M. ON MONDAY, JUNE 8, 2014" *ft, . Each bid shall be in accordance with the plans, specifications, and other contract documents now on file with the County Engineer. The contract documents may be viewed and downloaded from Lewis County's Web Site @ www iew;scountywa.gov or you may call the Lewis County Engineers office @ (360)740-2612 and request a copy be mailed to you. Each bid shall be accompanied by a certified check, cashier's check or bid bond payable to the Treasurer of Lewis County in the sum of five percent (5%) of the bid to be forfeited to Lewis County by the successful bidder in case they fail to enter into contract and file an acceptable surety bond in the full amount of the bid to fill conditions of said contract within twenty(20) calendar days of the date of award. The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities in the bidding. DATE his gay "1 014. Karri Muir, CMC, Clerk of the Board Lewis County Commissiners Trtrko f'Y br` CALL FOR BIDS NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County, Washington, will open sealed bids and publicly read them aloud on or after 10:00 a.m., Monday, March 23, 2015, in the Lewis County Commissioners Hearing Room, 2nd Floor, Courthouse, Chehalis, Washington, for County printing of legal publications for the year beginning July 1 , 2015 and ending June 30, 2016. Sealed bids must be delivered to the Lewis County Clerk of the Board, Room 210, Chehalis, Washington, before 9:30 a.m. on the date specified for opening and in an envelope clearly marked "SEALED BID FOR COUNTY PRINTING OF LEGAL PUBLICATIONS -- TO BE OPENED MARCH 23, 2015, ON OR AFTER 10:00 AM. For bid instructions, please see www.lewiscountywa.gov. The newspaper or publication must be established as one of "general circulation" within Lewis County. Pursuant to RCW 36.72.075, the Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities in the bidding and to contract with the best and lowest responsible bidder as the best interest of the County may appear. Questions regarding bid submission and consideration must be submitted to the Board in advance of bid delivery. DATED this 9th day of February, 2015 Karri Muir, CMC, Clerk of the Board Board of County Commissioners Publish: Chronicle February 12, 2015 Executive Summary BOCC Meeting Date: 2015-02-09 Contact: Karri Muir Department: Board of County Commissioners Wording Call for Bids for the 2015 Lewis County Legal Publication Description Per RCW 36.72.075 the County must advertise for official county legal newspaper annually . This Call for Bids will determine who the Legal paper for Lewis County from July 1, 2015-June 30, 2016. Recommendation Other BOCC AGENDA ITEM SUMMARY Resolution #: 15- ()'fa BOCC Meeting Date: Feb 09, 2015 Suggested Wording for Agenda Item: Agenda Type: Notice Call for Bids for the 2015 Lewis County Legal Publication Brief Reason for BOCC Action: Per RCW 36.72.075 the County must advertise for official county legal newspaper annually. This Call for Bids will determine who the Legal paper for Lewis County from July 1, 2015-June 30, 2016. Submitted By: Muir, Karri Phone: x1419 Date Submitted: Feb 04, 2015 Contact Person Who Will Attend BOCC Meeting: Karri Muir Action Needed: Call for Bids/Proposals Publication Requirements: Hearing Date: Publications: Chronicle 2-10-15 Publication Dates: tc- 615 aiii AFFIDAVIT OF PUBLICATION STATE OF WASHINGTON} SS CALL FOR BIDS COUNTY OF LEWIS NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County,Washington, Amanda Curry,says that she is the legal clerk of will open sealed bids and ste �1Y�� nit publicly read them aloud on or after 10:00 a.m., Monday, April 6, 2015, in a semi-weekly newspaper, which has been established, the Lewis County Commis- sioners o Room, P ublished in the English language,and circulated 2nd Floor, Courthouse, continuously as a semi-weekly newspaper in the City of Chehalis, Washington, for County printing of legal Centralia,and in said County and State,and of publications for the year general circulation in said county for more than six (6) beginning July 1,2015 and months prior to the date of the first publication of the ;ending June 38,-2a16.-—..- Notice hereto attached,and that the said Chronicle was Sealed bids must be on the 7th day of July 1941,approved as a legal delivered to the Lewis newspaper by the Superior Court of said Lewis County Clerk of the Board, Room 210, Chehalis, County. Washington, before 9:30 And that the attached is a true copy and was published a.m. on the date specified for opening and in an in regular issues (and not in supplement form) of envelope clearly marked said newspaper as Legal# 1 "SEALED BID FOR COUNTY PRINTING OF / LEGAL PUBLICATIONS -- once each 11..4... or a period of / TO BE OPENED MARCH 23, 2015, ON OR AFTER 10:00 AM. cO eCli - ./14e.. For bid instructions, please see www.lewiscou commencing on the ntywa.uov. The newspaper /� �O or publication must be � - established as one of (f day of 015 "general circulation" within Lewis County. and ending on the Pursuant to RCW 36.72.075, the Board of / County Commissioners re- 1 V day o 015 and both serves the right to reject dated inclusive,and that such newspaper was any or all bids and to waive all informalities in the bid- regularly distributed to its subscribers during all ding and to contract with of said period.That the full amount of the fee the best and lowest re- sponsible bidder as the charged for the going publication is the sum of best interest of the County �"(� may appear. Questions regarding bid submission $ and consideration must be / submitted to the Board in! AGLI,1 �_. / A/ LEI advance of bid delivery. DATED this 9th day Subscribed and sworn to me this,i., � of February,2015 Karri Muir,CMC, day o ��'G" „„,..,,„,/, Clerk of the Board y • ;�� :k I N - 0� Board of County i Commissioners Publish:Chronicle k .1 .i _ _ . ir , A A•:-,\--.., - -e*.l.1- Z. ,f • Not, p; ▪ February 10,2015 Notary Public in and for the State of Washington, A// RYT) L#0217 February 10,2015 residing at . y .- B4/C` :67,::: • Published in The Chronicle 1' bUnLjAfth(91‘ � ©,�•�i 2015.••• , c-o,„( , AFFIDAVIT OF PUBLICATION STATE OF WASHINGTON} SS COUNTY OF LEWIS Amanda Curry,says that she is the legal clerk of et e ebronide a semi-weekly newspaper, which has been established, I CALL FOR BIDS County Commissioners re- serves the right to reject published in the English language,and circulated any or all bids and to waive continuously as a semi-weekly newspaper in the City of NOTICE IS HEREBY all informalities in the bid- GIVEN and in said County and State,and of GIVEN that the Board of ding and to contract with y County Commissioners of the best and lowest re- general circulation in said county for more than six (6) Lewis County,Washington, sponsible bidder as the will open sealed bids and best interest of the County months prior to the date of the first publication of the publicly read them aloud may appear. Questions Notice hereto attached, and that the said Chronicle was on or after 10:00 a.m., regarding bid submission on the 7th day of July 1941,approved as a legal Monday, March 23, 2015, and consideration must be newspaper b the Superior Court of said Lewis in the Lewis County Corn- submitted to the Board in by P missioners Hearing Room, advance of bid delivery. County. 2nd Floor, Courthouse, DATED this 9th day of Chehalis, Washington, for February,2015 And that the attached is a true copy and was published County printing of legal in regular issues (and not in supplement form)of publications for the year Karri Muir,CMC, said news a er as Le al# Q,2i beginning July 1,2015 and Clerk of the Board pap g ending June 30,2016. Board of County / Commissioners .: for a period of Sealed bids must be deliv- once each P ered to the Lewis County Publish:Chronicle Clerk of the Board, Room February 12,2015 CCt SGei±{ive 46/ 210, Chehalis, Washing- L#0224 February 12,2015 ton, before 9:30 a.m. on Published in The Chronicle the date specified for open- - commencing on the ing and in an envelope I clearly marked "SEALED i'l -' 9/I,r BID FOR COUNTY day of prod 015 PRINTING OF LEGAL PUBLICATIONS -- TO BE OPENED MARCH 23, and ending on the 2015, ON OR AFTER 10:00 AM. idI day of lib / ,... 5 and both For bid instructions, please dated inclusive,and that such ni4 a er was goe w The newspaper P P gov. The newspaper_or regularly distributed to its subscribers during all publication must be estab- lished said period.That the full amount of the fee circulation"o one of "general fll P circulation" within Lewis charged for the fore going publication is the sum of County. $ 41, 4d Pursuant to RCW 36.72.075, the Board of iiiiit ALL. Lei 44 Subscribed and sworn to me this /1)) d off ,II! 'I 5 f #1 1 0%oetei1oo i -- o• Q,\ /Sr .4. ∎ZS .�\SSION E'pi.9 /� Notary Public in and for the State of Washington, Z :off 9�,9,i) residing at - Y: N OTAR V�'•Cl)• C �*' PUBLIC% CPA.007. QA`)•-• o