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Approving the purchase of seven new pickups BEFORE THE BOARD OF COUNTY COMMISSIONERS LEWIS COUNTY, WASHINGTON IN THE MATTER OF: Approving purchase of seven new pickups ) from Bud Clary Chrysler & Legacy Ford ) RESOLUTION NO. 15- and authorize signature thereon ) WHEREAS, in accordance with RCW 39.34, Lewis County has entered into a Master Contract Usage Agreement with Washington State Department of Enterprise Services that allows purchasing a variety of products and services, including vehicles, at a significantly lower rate; and WHEREAS, the Fleet Services division of the Lewis County Public Works Department has determined that seven pickups in the Public Works fleet are in need of replacement; and WHEREAS, these pickups were scheduled, budgeted, and approved for purchase in 2015; and WHEREAS, Lewis County would purchase pickups from Bud Clary Chrysler and Legacy Ford which are being offered through the current Washington state contract#03813; and WHEREAS, the County Engineer has had opportunity to review the agreements reached with Bud Clary Chrysler and Legacy Ford for the purchase of seven pickups in the total amount of$192,611.27, which will be purchased with ER&R funds, and recommends approval. NOW THEREFORE BE IT RESOLVED, that the Board of County Commissioners approves the purchase of seven new pickups for a total of$192,611.27 from Bud Clary Chrysler and Legacy Ford, and authorizes the County Engineer to execute the agreements. DONE IN OPEN SESSION this 2nd day of March, 2015. APPROVED A O FORM: BOARD OF COUNTY COMMISSIONERS Jon.,t n'L. e r, Prosecuting Attorney LEWIS COUNTY, WASHINGTON ry: Civil ty Edna J. F.?., Ch. 0' // ATTEST: .0000. P.W. Schulte, Vice Chair !� •o ` ktpo° iAi � 1 C�� �arri Muir, CMC, Clerk of,the Board ' („10. Gary $tamper, Cor`nmissioner N'S 15[65, °®000r (.11 ,..... ....... C.1 0 : . 0 -o 00 8 ....,-- 0.. •rr a) O t,i 75 0- • • 0 0 ..... 0 rz CA > C. a E ..o c 03 ' ts 12W L, ts 7i C 0 -a C ' 4 iiii6 0 0 0 a) co o < 03 S in 0 tat)• C a 4") O E CO C = O a. LL1 X tr, 0 1... el — CO ....--.,„ Ti o a Fp • E Ix CD 1 cu ci a co ...... -J -.1 O CD Ct ",..so- -..1 :1 i 1 C ••••• < CO O a 0 :,...5.1 i, ,..., — 0 11 1 s l< 0) 0) -. 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Organization:[-LEWIS COUNTY-12100 1 My org is not listed Email Address:L �- Color Options Color Name Qty Bright White Clear 4 Edit —Select vehicle color— • ( I F Add Calor Tax Exempt: °Yes Vehicle Options Order Code Option Description Unit Price 02315-841-002 Credit for pickup from Dealer(Orders for Eastern Washington)(Deduct)(DLR) ($100.00) 0 2315-841-003 Credit for pickup from Dealer(Orders for Western Washington)(Deduct)(DLR) ($100.00) 0 2315-841-004 Alternative Gas Engines:3.6L VS(Gas EPA 17-25)(ERB) $650.00 02315-841-005 Bedliner,Spray On(Factory Standard under Rail with Bed Rail Protectors)(XM9) $275.00 02315-841-006 Bed Mat,HD Rubber(DLR) $145.00 O 2315-841-007 Cab Steps(DLR) $250.00 02315-841-008 Daytime Running Lights(LM1) $35.00 02315-841-009 Differential,Limited Silp(ALL)(DSA) $276.00 02315-841-010 Heater,Engine Block(NKH) $85.00 0 2315-841-011 Keys,Set of 2 Instead of 4(Deduct) ($200.00) ©2315-841-012 Manuals,Service(DLR) $0.00 02315-841-013 Mirrors,Camper Style(GPG) $155.00 02315-841-014 Mats,Rubber Floor(DLR) $135.00 02315-841-015 Mud Flaps,Front&Rear(DLR) $175.00 0 2315-841-017 Rear Axle Ratios(3.92 with V8,3.55 with V6)(G"1 $45,00 02315-841-018 Reverse Sensing System,Back up Camera(XAC) $305.00 02315-841-019 Seat,cloth trim instead of vinyl(AJY) $555.00 ((2315-841.021 Spotlight,6",Clear Lens.Pillar Mounted,Left(DLR) $425.00 02315-841-022 Stereo,AM/FM/CD(R/11) $170.00 0 2315-841-023 Stock vehicle Upcharge,dealer stock vehicle with all contract required equipment,delivery 7 days(DLR) $250.00 02315-841-025 Trailer Brake Controller(AHC) $355.00 l 2315-841.026 Towing Package,Heavy Duty Receiver Hitch and 7 PIN Connector)(XF8) $85.00 0 2315-841-027 Warranty,Delayed Start(Provide Dealer with In-Service Date for WEB-Based Application)(DLR) $0.00 0 2315-841-028 U Connect(Bluetooth Compatibility)(RA2) $570.00 0 2315-841-029 Undercoating(DLR) $108.00 02315-841-030 3,0L EcoDiesel V6 with 8 speed transmission.240HP&420 ft/lbs Torque.Rated at 28 MPG highway.B20 compatible. $10,825.00 (286) 02315-841-099 Remote Start $350.00 Quote Totals Total Vehicles: 4 Sub Total: $100,744.00 8.2%Sales Tax: $8,261.01 I Vehicle Menu 1 I Clear Form I LCreate Quot J Quote Total: $109,005.01 ¢�Cepynaht 2012 Department of Enterprise services c rrFL'« alfirtritorr Contract Automobile Request System (CARS) W3shinrgtdnStateDepartmentof q { ( Enterprise Services Create Vehicle Quote Contract&Dealer Information Contract*A:03813- Trucks View Contract Dealer:Legacy Ford Pasco-W18605 Dealer Contact:Marilyn Hansen Dealer Phone:(509)544-8000 € i Dealer Email:orderswacontract @legaryDirect.com Order Code Vehicle Description Base Price 2315-812-001 2015 Ford F250 3/4 Ton Pickup(4WD),Extended Cab.8 foot bed.Includes Class IV hitch except with Box Delete $25,410.00 View contract standard specifications Organization Information Organization: LEWIS COUNTY-12100 •' My org is not listed Email Address: Color Options Color Name Qty Oxford White 1 Edit —Select vehicle color • In Add Color 11 • • • Tax Exempt I::::'i Yes Vehicle Options Order Code Option Description Unit Price 2315-812-002 Credit for pickup from Dealer(Orders for Eastern Washington)(Deduct) ($75,00) ?1+:::2315-812-003 Credit for pickup from Dealer(Orders for Western Washington)(Deduct) ($75,00) 2315-812-005 Air Conditioning Delete(Deduct)(0572) ($680.00) 2315-812-006 Alternative Gas Engines:6,7L V8 Diesel(99T/44W) $7,299.00 (-'-)2315-812-007 Alternative Engine Warranty Information, DIESEL ENGINE WARRANTY IS 100,000 MILES.GAS ENGINE WARRANTY $0.00 IS 60,000 MILES,UNI..ESS STATED DIFFERENTLY ALL PREP ENGINES ARE 60,000 MILES WARRANTY(STD) • gym=2315-812-008 Alternator,HD 200 AMP(Maximum)(67D) $64.00 2315-812-009 Cloth 40/20/40 Seat $85,00 :i 2315-812-010 CLOTH 40/CONSOLE/40 SEAT(2S) $438.00 2315.812-011 Battery,HD 850 CCA(DLR) $179.00 X12315-812-012 Bedliner,Spray On(Over the Rails and Tailgate)(DLR) $325.00 2315-812-013 Bed Mat,HD Rubber(DLR) $130.00 2315-812-014 Cab and Chassis,Pickup Box Delete(No Trailer Hitch Receiver,spare tire or tow package)Not compatible with reverse ($533.00) sensor or 535 tow package.(Factory Only-Incomplete Vehicle Tag)(Deduct)99004 GVW ON F250(66D) °l`,,'2315-812-015 Cab Steps(183)6 inch angular black molded in color step $296.00 i 2315-812-016 Clearance Lights.Roof(592) $48.00 :et 2315-812-017 Cruise Control(525) $200.00 2315-812-018 Daytime Running Lights(942) $36.00 2315-812-019 Differential,Limited Slip(Available With Rear Axle Ratios X3H LS F250/F350 3.31 6.7L DIESEL REG CAB ONLY(X$E) $296.00 x,32315-812-020 Dual Alternators 357 AMP REQUIRES 6.7L DIESEL ENGINE 99T 357 AMPS(67A) $64.00 .i 2315-812-023 Heater,Engine Block(41H) $64.00 L.2315-812-024 Keys,Set of 2 Instead of 4(Deduct)(DLR) ($20.00) 2315-812-025 Manuals,Service(CD)(DLR) $275.00 •2315-812-027 Mud Flaps,Rear(DLR) $79.00 2315-812-028 DELETED $0.00 • 0 2315-812-029 Power Group Delete(Deduct) ($763.00) '-i 2315-812-030 Rear Axle Ratios,Altematives:X31 3.31 6.7L DIESEL 4X4/4X2 X37 3.73 6.2L GAS(FCY) $0.00 • 0.12315.812-033 Seat,cloth trim instead of vinyl(1S) $85.00 ..=2315-812-034 Short Bed(Deduct)Regular Cab;Extended Cab;Crew Cab ($178.00) i.2315-812-035 Special Paint,Single Color,Monotone(DLR) $612.00 xl 2315-812-037 Spotlight,6",Clear Lens,Pillar Mounted,Left(DLR) $465.00 2315-812-038 Stock vehicle upcharge,Call for equipment,delivery 7 days(DLR) $250.00 • 2315-812-040 Stereo,AM/FM/CD(585) $234.00 2315-812-042 Suspension Package HEAVY SERVICE FRONT SUSPENSION PKG.INCLUDES HEAVY SERVICE FRONT SPRINGS. $107.00 MAY DETERIORATE RIDE QUALITY.RIDE HEIGHT MAY DECREASE(67H) •2315-812-045 Trailer Brake Controller(52B) $217.00 2315-812-046 Undercoating(DLR) $185.00 2315-812-047 UpFitter Switches,FACTORY.REQUIRES 67D HD ALTERNATOR OR 67A DUAL ALTERNATORS $100.00 2315-812-048 Warranty,Delayed Start WEB BASED AT WWW.FORDWSD.COM $0.00 2315-812-049 Winch 8000#. Installed.(Per Special Instructions-After Market Equipment)WARN WINCH WITH BRUSH GUARD GRILL. $2,477.00 MOUNT. 2315-812-050 6000#RAMSEY PROFILE W GRILL MOUNT $2,281.00 ._ 2315-812-053 Alternative Fuel Vehicle,Diesel,Biodiesel Engine(Min B20 Biudiesel Certified),Propane,CNG with all contract required. $9,518.00 (See special instructions-Alternative Fuel, Hybrid,Biodiesel Vehicles):CNG SYSTEM WITH 98F PREP ENGINE.BIFUEL SYSTEM.6.2L ENGIN 0 2315-812-054 DEDICATED PROPANE SYSTEM WITH 98F PREP ENGINE IN BED TANK,6.2L ENGINE.INCLUDES 98F PREP $10,463.00 ENGINE AND 38 GALLON IN BED PROPANE TANK.QVM INSTALLED(DLR) 2315-812-055 DEDICATED PROPANE SYSTEM WITH 98F PREP ENGINE UNDERBED TANK.6.21...ENGINE..INCLUDES 98F PREP $11,463.00 ENGINE.(DLR) 2315-812-056 FORD PREP ENGINE WITH HARDENED VALUES AND HEAD FOR CNG OR LPG(98F) $268.00 . 2315-812-057 Engine Idle Shutdown Delete(For Emergency Vehicles)(Diesel Only)(Deduct)(63T) ($214.00) 2315.812-058 Shift on the fly-electric 4X4 Shift Dash Mounted(213) $178.00 2315-812-059 Ford Snow Plow Package(473)Includes Computer selected springs for Snow Plow application. $89.00 ( • 2315-812-060 Spare Tire(512) $280.00 •2315-812-061 5#Fire Extinguisher CO2 for no residue electronic fires $268.00 •. 2315-812-062 2#FIRE EXTINGUISHER DLR $40.00 2315-812-063 SAFETY TRIANGLE FLARE KIT WITH REFLECTORS $40.00 C.,'2315-812-064 Bedliner,dropin 85L $253.00 Li 2315-812-065 Ford Skid Plate 41P $100.00 . 2315-812-066 Reverse Sensing System,SENSOR NOT AVAIL WITH 66D BOX DELETE OR 63T DIESEL IDLE SHUTDOWN DELETE $226.00 (76R) Quote Totals Total Vehicles: 1 Sub Total: $26,521.00 8.6%Sales Tax: $2,280.81 Vehicle Menu I Clear Form 1 Create Quote[ Quote Total: $28,801.81 r0 Copyright 2012 Department of Enterprise Services ra(' ✓y✓ )f*_Ia(1I1ij Lifl W sh'' tOn State DepartMent°Contract Automobile Request System (CARS) f ° Enterprise Services Create Vehicle Quote Contract&Dealer Information Contract#:03813- (Pucks View Contract Dealer:Legacy Ford Pasco-W18605 Dealer Contact:Marilyn Hansen Dealer Phone:(509)544-8000 Dealer Email:orderswacontract @legacyDirect.com • Order Code Vehicle Description Base Price 2315-812-001 2015 Ford F250 314 Ton Pickup(4WD),Extended Cab.8 foot bed,Includes Class IV hitch except with Box Delete $25,410.00 View contract standard specifications Organization Information Organization:, LEWIS COUNTY-12100 • My org is not listed Email Address: • Color Options !Color Name City (Oxford White 1 1Edit —Select vehicle colo- •: Add Color.i Tax Exempt: t Yes Vehicle Options Order Code Option Description Unit Price ==3 2315-812-002 Credit for pickup from Dealer(Orders for Eastern Washington)(Deduct) ($75.00) 2315-812-003 Credit for pickup from Dealer(Orders for Western Washington)(Deduct) ($75.00) 2315-812-005 Air Conditioning Delete(Deduct)(D572) ($680.00) 2315-812-006 Alternative Gas Engines:6.7L V8 Diesel(991/44W) $7,299.00 • 2315-812-007 Alternative Engine Warranty Information,DIESEL ENGINE WARRANTY IS 100,000 MILES.GAS ENGINE WARRANTY $0.00 IS 60,000 MILES.UNI..ESS STATED DIFFERENTLY ALL PREP ENGINES ARE 60,000 MILES WARRANTY(STD) 2315-812-008 Alternator, HD 200 AMP(Maximum)(67D) $64.00 III 2315-812-009 Cloth 40/20/40 Seat $85.00 •2315.812-010 CLOTH 40/CONSOLE/40 SEAT(2S) $438.00 2315-812-011 Battery,HD 850 CCA(DLR) $179.00 k 2315-812-012 Bedliner,Spray On(Over the Rails and Tailgate)(DLR) $325.00 2315-812-013 Bed Mat,HD Rubber(DLR) $130.00 2315-812-014 Cab and Chassis,Pickup Box Delete(No Trailer Hitch Receiver,spare tire or tow package)Not compatible with reverse ($533.00) sensor or 535 tow package.(Factory Only-Incomplete Vehicle Tag)(Deduct)99004 GVW ON F250(66D) 2315-8124015 Cab Steps(18B)6 inch angular black molded in color step $296.00 _. '2315-812-016 Clearance Lights, Roof(592) $48.00 2315-812-017 Cruise Control(525) $200.00 i•'•2315-812-018 Daytime Running Lights(942) $36.00 2315-812-019 Differential,Limited Slip(Available With Rear Axle Ratios X3H LS F250/F350 3.31 6.7L DIESEL REG CAB ONLY(X3E) $296.00 :'2315-812-020 Dual Alternators 357 AMP REQUIRES 6.7L DIESEL ENGINE 99T 357 AMPS(67A)( 1 $64.00 ...i2315.812-023 Heater,Engine Block(4111) $64.00 2315-812-024 Keys,Set of 2 Instead of 4(Deduct)(DLR) ($20.00) ( 2315-812-025 Manuals,Service(CD)(DLR) $275.00 • 2315-812-027 Mud Flaps,Rear(DLR) $79.00 • • `..._i 2315-812-028 DELETED $0.00 ( :2315-812-029 Power Group Delete(Deduct) ($763.00) • 2315-812-030 Rear Axle Ratios,Altematives:X31 3,31 6.7L DIESEL 4X4/4X2 X37 3.73 6.2L GAS(FCY) $0.00 2315-812-033 Seat,cloth trim instead of vinyl(1S) $85.00 ( 2315-812-034 Short Bed(Deduct)Regular Cab;Extended Cab;Crew Cab ($178.00) 2315-812-035 Special Paint,Single Color,Monotone(DLR) $612.00 2315-812-037 Spotlight,6",Clear Lens,Pillar Mounted,Left(DLR) $465.00 I.,. 2315-812-038 Stock vehicle upcharge,Call for equipment,delivery 7 days(DLR) $250.00 2315.812-040 Stereo,AM/FM/CD(585) $234.00 ...>2315-812-042 Suspensiar.Package HEAVY SERVICE FRONT SUSPENSION PKG.INCLUDES HEAVY SERVICE FRONT SPRINGS. $107.00 MAY DETERIORATE RIDE QUALITY.RIDE HEIGHT MAY DECREASE(67H) 2315-812-045 Trailer Brake Controller(528) $217.00 • 2315-812-046 Undercoating(DLR) $185.00 •2315-812-047 UpFitter Switches,FACTORY.REQUIRES 67D HD ALTERNATOR OR 67A DUAL ALTERNATORS $100.00 =12315-812-048 Warranty,Delayed Start WEB BASED AT WWW.FORDWSD.COM $0.00 ILI 2315-812-049 Winch 8000#. Installed,(Per Special Instructions-After Market Equipment)WARN WINCH WITH BRUSH GUARD GRILL $2,477.00 MOUNT. 2315-812-050 6000#RAMSEY PROFILE W GRILL MOUNT $2,281.00 2315-812-053 Alternative Fuel Vehicle,Diesel,Biodiesei Engine(Min 820 Biodiesel Certified),Propane.CNG with all contract required. $9,518.00 (See special instructions-Alternative Fuel,Hybrid,Biodiesel Vehicles):CNG SYSTEM WITH 98F PREP ENGINE,BIFUEL SYSTEM.6.2L ENGIN 2315-812-054 DEDICATED PROPANE SYSTEM WITH 98F PREP ENGINE IN BED TANK,6.2L ENGINE.INCLUDES 98F PREP $10,463.00 ENGINE AND 38 GALLON IN BED PROPANE TANK.QVM INSTALLED(DLR) 2315-812-055 DEDICATED PROPANE SYSTEM WITH 98F PREP ENGINE UNDERBED TANK.6.2L ENGINE.INCLUDES 98F PREP $11,463.00 ENGINE.(DLR) 2315-812-056 FORD PREP ENGINE WITH HARDENED VALUES AND HEAD FOR CNG OR LPG(98F) $268.00 1 2315-812-057 Engine Idle Shutdown Delete(For Emergency Vehicles)(Diesel Only)(Deduct)(63T) ($214.00) 2315-812-058 Shift on the fly-electric 4X4 Shift Dash Mounted(213) $178.00 2315-812-059 Ford Snow Plow Package(473)Includes Computer selected springs for Snow Plow application. $89.00 2315-812-060 Spare Tire(512) $280.00 1.{2315-812-061 5#Fire Extinguisher CO2 for no residue electronic fires $268.00 2315.812-062 2#FIRE EXTINGUISHER DLR $40.00 (' 2315-812-063 SAFETY TRIANGLE FLARE KIT WITH REFLECTORS $40.00 112315-812-064 Bedliner,dropin 85L $253.00 ••.«:2315-812-065 Ford Skid Plate 41P $100.00 2315-812-066 Reverse Sensing System,SENSOR NOT AVAIL WITH 66D BOX DELETE OR 63T DIESEL IDLE SHUTDOWN DELETE $228.00 (76R) Quote Totals Total Vehicles: 1 Sub Total: 526,796,00 8.6%Sales Tax: $2,304.46 i Vehicle Menu; Clear Form 1 I Create Quote I Quote Total: $29,100.46 • ,r Copyright 2012 Department or Enterprise Services / •.Sri r.I fiJu rl ' Executive Summary BOCC Meeting Date: 2015-03-02 Contact: Tim Elsea Department: Public Works Wording Approve purchase of seven new pickups Description The Lewis County Public Works Department has determined that seven pickups in the Public Works fleet are in need of replacement. These pickups were scheduled, budgeted, and approved for replacement in 2015. Bud Clary Chrysler and Legacy Ford offer pickups through the current Washington state contract (03813). Lewis County has a cooperative governmental purchasing agreement with Washington state, and all seven pickups will be purchased with ER&R funds. Recommendation Authorize the County Engineer to sign contracts between Bud Clary Chrysler, Legacy Ford and Lewis County for the purchase of seven 2015 pickups in the total amount of$192,611.27. Public Works budgeted $195,000.00 for the purchase of these vehicles. Other BOCC AGENDA ITEM SUMMARY Resolution #: 15-c0 BOCC Meeting Date: Mar 02, 2015 Suggested Wording for Agenda Item: Agenda Type: Consent RECEIVED Approve purchase of seven new pickups FEB 19 2015 Brief Reason for BOCC Action: O. PROS. ATTY. This resolution approves the purchase of seven new pickups from Bud Clary Chrysler and Legacy Ford. Submitted By: Mixer, Tim Phone: 740-2697 Date Submitted: Feb 17, 2015 Contact Person Who Will Attend BOCC Meeting: Tim Elsea Action Needed: Approve Resolution Publication Requirements: Hearing Date: Publications: Publication Dates: Additional Copies Kim Amrine,PW Erik Martin,M&O Tim Mixer,M&O