Interlocal Agreement with the Town of PeEll regarding work by county crews BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF LEWIS COUNTY, WASHINGTON
IN THE MATTER OF }
Approving an Interlocal Agreement between Lewis County }
and Town of Pe Ell regarding work by county crews and } RESOLUTION NO 19- D31
authorizing signatures thereon }
WHEREAS, RCW 39.34.080 authorizes public agencies to perform governmental services,
activities, or undertakings which each public agency entering into the contract is authorized by law to
perform, provided such contract shall be authorized by the governing body of each party to the contract,
and
WHEREAS, the Town of Pe Ell has a need to complete maintenance chipsealing work on certain
roads within their jurisdiction, but lacks the manpower and equipment to complete the work and has asked
to enter into an interlocal agreement for Lewis County to perform the work, and
WHEREAS, the Public Works Director and County Engineer has reviewed an interlocal
agreement between Lewis County and Town of Pe Ell regarding roadway preparation and maintenance
chipsealing of city roads, at an estimated cost of $72,304 03, which includes labor, materials and
equipment, plus an administrative fee of $3,615.20, making the total $75,919.23, and recommends that
the Board of County Commissioners (BOCC) approve the interlocal agreement between Lewis County
and Town of Pe ElI regarding roadway preparation and maintenance chipsealing work to be performed by
county crews
NOW THEREFORE BE IT RESOLVED, that the BOCC has determined proceeding with the
interlocal agreement between Lewis County and Town of Pe ElI is in the best public interest and is hereby
approved, and the BOCC is authorized to sign the same
DONE IN REGULAR SESSION this 4th day of February 2019
APPROV D AS TO FORM BOA: . !F COUNTY COMMISSIONERS
Jon. an . e, er, Prosecuting Attorney 'OUNTY, WASHIN ON
By Deputy •rosecuting Attorney Robert C Jackson, Chair
ATTEST Gary per, Vice C it
Rieva Lester, Clerk of the Lewis ..••. Edna J Fund, C�i"missioner
County Board of County Commissjp pt •
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INTERLOCAL AGREEMENT
THIS AGREEMENT, made and entered into pursuant to authority of R C W 39 34 080
and in conformance with R C W 43 09 210, this Li44` day of ,xal-, 2019, by and
between LEWIS COUNTY, Washington, a political subdivision of the State of Washington,
hereinafter referred to as the "County", and the Town of Pe Ell, a municipal corporation
hereinafter referred to as the "Municipality",
WITNESSETH:
IT IS HEREBY COVENANTED AND AGREED as follows
1 The Municipality requests that the County perform the work listed below at a time
and in a manner convenient to the County and hereby guarantees reimbursement to the County
for all work done The County will contract all necessary labor, material, and equipment
incidental to complete roadway preparation and chipsealing on 3rd Ave , Cedar St , Chehalis
Ave., E 7th Ave , Front St , Hill St , Olive St W , Pleasant Ave , Queen Ave , S 1st St , S 2nd
St , Union Ave , Vine St , and Washington St , per the attached Estimate for Reimbursable
Work.
2 The Municipality hereby agrees to reimburse the Public Works Department of the
County for all work done, based upon the actual cost of labor, equipment rental, and materials
used, and upon administrative services associated with the maintenance work involved
3 The Municipality certifies and warrants that it has the legal authority to accomplish
this work with its own forces at the location herein specified but, in fact has insufficient
manpower/equipment to accomplish this work
4 It is understood and agreed that all reimbursable work as provided for hereto shall
be accomplished only and if such worn. does not interrupt or interfere with the County Road
Division's regular schedule, and should such reimbursable work not be accomplished prior to
December 31, 2019, any and all obligation to provide same shall terminate
5 It is understood and agreed between the parties hereto that the Municipality
agrees to protect, defend, indemnify and hold harmless the County, its commissioners, agents,
departments and employees against any and all liabilities, claims, damages, penalties, actions,
costs and expenses (including reasonable attorney's fees) which may arise for any reason as a
result of the performance of this Agreement by the County, except insofar as any obligation or
responsibility is imposed upon the County by statute
Page 1 of 2
IN WITNESS WHEREOF, the parties hereto have set their hands and seals the day and
year first above written
APPROVED AS TO FORM BOARD OF COUNTY COMMISSIONERS
Jo . 1 a L Meyer, Prosecuting Attorney - OUNTY, WASHIN TON
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:y Deputy Prosecuting Attorney Robert C Jackson, Chair
9ral
Gary tam er, Vice Chai
ATTEST rY r
Rieva Lester, Clerk of the Lewis Edna J Fund, C mmissioner
County Board of County Commissioners
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Title. Mayor
Date / ! ? /9
Page 2 of 2
Josh S.Metcalf',P E.
j� .e.,-.iti; - Director
(LEWIS COUNTY
Tim D.Fife,P.E.
County Engineer
Department of Public Works
Administration• Engineering,Services•Traffic Road Maintenance• Real Estate tiers ices•Waste Management
Town of Pe Ell
Estimate
County Estimate for Reimbursable Work Chip Seal
Road Description Areas Length Width Sq Yards Rock size Cost/Sq Yd Estimate
3rd Ave. Chip Seal-One application 1 811 18 1,622 3/8"-#4 $2.50 $4,055.00
liquid asphalt and rock chips
Cedar St. Chip Seal One application 1 792 17 1,496 3/8"-#4 $2.50 $3,740.00
liquid asphalt and rock chips
Chehalis Ave. Chip Seal One application 1 1.032 21 2,408 3/8"-#4 $2.50 $6,020.00
liquid asphalt and rock chips i
E 7th Ave Chip Seal One application 1 914 27 2,742 3/8"-#4 $2.50 $6,855.00
liquid asphalt and rock chips
E 7th Ave.(2nd shot; Chip Seal One application 1 251 27 753 3/8"-#4 $2.50 $1,882 50
liquid asphalt and rock chips
Front St. Chip Seal One application 1 1 108 20 2,461 3/8' #4 $2.50 $6,153.06
liquid asphalt and rock chips
Hill St. Chip Seal One application 1 1,370 10 1,522 3/8'-#4 $2 50 $3.805.56
liquid asphalt and rock chips
Olive St W Chip Seal One application 1 425 12 567 318"-#4 $2.50 $1.416.67
liquid asphalt and rock chips
Pleasant Ave Chip Seal Cne application 1 718 19 1,516 3/8" #4 $2.50 $3.789.44
liquid asphalt and rock chips
Queen Ave Chip Seal One application 1 707 17 1,335 318"-#4 $2.50 $3,338.61
liquid asphalt and rock chips
S 1st St Chip Seal One application 1 620 20 1.378 3/8"-#4 $2.50 $3,444.44
liquid asphalt and rock chips
S 1st St. Chip Seal One application 1 1,099 13 1.526 3/8" #4 $2.50 $3,815.97
liquid asphalt and rock chips
S 2nd St. Chip Seal One application 1 325 19 668 3/8"-#4 $2.50 $1,670.14
liquid asphalt and rock chips
S 2nd St Chip Seal-One application 1 305 14 458 3/8" #4 $2.50 $1 143 75
liquid asphalt and rock chips
Chip Seal One application 1 282 13 407 3/8 #4 $2.50 $1,018.33
Union Ave. liquid asphalt and rock chips ,
Vine St. Chip Seal-One application 1 300 11 367 3/8" #4 $2.50 $916.67
liquid asphalt and rock chips
Washington St. Chip Seal One application 1 943 20 2,096 3/8"-#4 $2.50 $5,238.89
liquid asphalt and rock chips
All Roads Preparation of roadways for $14,000.00
application of chip seal
Application of liquid asphalt and rock chips to the roads listed above,with a total length of 2.273 miles(12.002 ft),and an approximate total of
23,322 square yards.
Lewis County has the capacity to do the work described in the estimate and can make it part of our scheduled maintenance work in 2019. In
accordance with ROW 47.24 050.the town's payment for any repair or maintenance work completed is to be based on the actual cost,and the
payment received by the county is to be deposited in the county road fund
Total Square Yardage 23,322
This estimate includes brooming of the road.
Subtotal 572,304.03
5%Administrative Charge $3,615.20
Total $75,919.23
Prepared ey:'
Date: 1//if //9
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2025 NE Kresky Avenue.Chehalis WA 98532 360-740-1123•Fax. 360-740-1479 TDD: 360-740-1480
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TIB - Road Preparation & Chipseal
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BOCC AGENDA ITEM SUMMARY
Resolution. BOCC Meeting Date. Feb 04, 2019
Suggested Wording for Agenda Item. Agenda Type. Consent
Approving an interlocal agreement between Lewis County and Town of Pe Ell regarding work by county crews
and authorizing signatures thereon.
Contact Josh Metcalf Phone 2762
Department- Public Works
Action Needed Approve Resolution
Description
Pursuant to authority of RCW 39.34.080 and in conformance with RCW 43 09.210, this resolution will allow
the BOCC to sign and ratify an interlocal agreement that allows Lewis County crews to perform work for Town
of Pe Ell
Town of Pe Ell was awarded Transportation Improvement Board grant funding, and has requested that Lewis
County crews complete roadway preparation and maintenance chipsealing work on certain roads within their
jurisdiction, at an estimated cost of$72,304 03,which includes labor, materials and equipment,plus an
administrative fee of$3,615 20, making the total $75,919.23.
Town of Pe Ell lacks the workforce and equipment necessary to complete this work and has requested that
Lewis County add this work to our 2019 Maintenance Chipseal Program The county can perform the work and
it can be completed in conjunction with our 2019 Maintenance Chipseal Program,without interfering with the
county's program.
Approvals:
User Group Status
Niehuser, Jack Pending
Fife, Tim Pending
Metcalf,Josh Pending
BOCC Pending
Prosecutor Pending
Budget Pending
Cover Letter To
Town of Pe Ell
PO Box 215
Pe Ell,WA 98572
(Please send one signed original to Town of Pe Ell.)
Additional Copies
Tim Fife,PW
Robin Saline,PW
Mike Kroll,PW