Approval of Shared Services Interlocal Agreement with and all the cities and towns, within Lewis County BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF LEWIS COUNTY, WASHINGTON
IN THE MATTER OF
Approval of a Shared Services Interlocal Agreement }
between Lewis County and all the cities and town, within } Resolution No 19- Q1 S
Lewis County }
WHEREAS, Resolution 14-049 entered Lewis County and all the cities and town
within Lewis County into a Shared Services Interlocal Agreement that expired
December 31, 2018, and
WHEREAS, Lewis County and all the cities and town within Lewis County desire
to enter into a new Shared Services Interlocal Agreement that streamlines the
administrative process in which reimbursable work is done, and
WHEREAS, the Shared Services Interlocal Agreement will be for a period of 5
years, expiring December 31, 2024, and can be terminated by either party upon written
notice, and
WHEREAS, the Public Works Director has reviewed an interlocal agreement
between Lewis County and all the cities/town within Lewis County, and recommends
that the Board of County Commissioners (BOCC) approve the Shared Services
Interlocal Agreement.
NOW THEREFORE, BE IT RESOLVED, that the BOCC has determined that
proceeding with the Shared Services Interlocal Agreement between Lewis County and
all the cities/town within Lewis County is in the best public interest and is hereby
approved, and the BOCC is authorized to sign the same The cities and town are opted
into the agreement upon receipt of their signed signature page from the agreement by
Lewis County
PASSED IN REGULAR SESSION this 18th day of March, 2019
APPROVED AS TO FORM BOARD OF COUNTY COMMISSIONERS
Jonathan L. Meyer, Prosecuting Attorney W : COUNTY, WASHINGTON
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By Deputy Prosecuting Attorney Robert C Jackson, Chair
••••••• G-(,fj n —_
ATTEST • •-. o�r�4s Gary Stamper, Vice Chair\' ,/,•.e k,. /ii.,, '
Rieva Lester, Clerk of the L • 1845 %dna J Fund, C missioner
•4. , „,..,Board of County Commissiomk � •
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SHARED SERVICES INTERLOCAL AGREEMENT
This Shared Services Interlocal Agreement (AGREEMENT), made and entered into pursuant to
authority of R C W 39 34.080 and in conformance with R.0 W 43 09 210, this day of
2019, by and between Lewis County, City of Centralia, City of Chehalis, City of
Mossyrock, City of Morton, City of Napavine,Town of Pe Ell, City of Toledo, City of Vader, and
City of Winlock, all political subdivisions of the State of Washington, hereinafter referred to
collectively as the "Communities" and individually as "Community," HEREBY COVENANT AND
AGREE as follows
1 In the event a Community requests ("Requesting Community")that another Community
("Providing Community") perform work of the manner described below and guarantees
reimbursement to the Providing Community for all work done,the Requesting
Community will, upon completion of a fully executed Reimbursable Work Order, provide
all necessary labor and material and all work incidental to providing such work in the
Requesting Community or areas in which the Requesting Community has legal authority
to perform the following work
a Professional/Personnel Services, and/or
b Materials
c Equipment Maintenance, Repair and Rental
d Purchasing
e Training
2 Each and every work request shall be made on a fully completed and signed Reimbursable
Work Order (sample attached), and according to the following steps
a The Designated Official, as identified in the attach list of Community of the
Requesting Community requests an estimate for reimbursable work from the
Providing Community by submitting a reimbursable work order
b The Designated Official or equivalent official of the Providing Community will
provide estimated cost of the Work and the availability of resources to perform
the work
c The Designated Official of the Requesting Community approves expenditure of
Requesting Community funds to complete the work as described, based on the
detailed scope of work provided by the Providing Community
d The Providing Community Designated Official or equivalent official approves such
Reimbursable Work Orders, up to$40,000 and with an annual aggregate limit of
$100,000 Reimbursable work in excess of these amounts must be performed
under a separate Interlocal Agreement, approved by the governing body of the
Providing Community
e The Designated Official of the Requesting Community will submit the
Reimbursable Work order to the Requesting Community Fiscal Division or
equivalent department for processing upon completion of all work agreed to be
performed
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3 The Requesting Community hereby agrees to reimburse the Providing Community for all
work done, based upon the actual cost as described in the Requesting Communities Work
Order and an administrative fee of 5%or$100, whichever is greater The estimated total
dollar amount of all work performed by the Providing Community for the Requesting
Community under this Agreement shall not exceed $40,000 per work order, nor an annual
aggregate amount of$100,000
4 The Requesting Community certifies and warrants that it has the legal authority to
accomplish the work with its own forces at the location specified in the Reimbursable
Work Order, but in fact has insufficient resources to accomplish said work
5 It is understood and agreed that the time for and hours of performance of reimbursable
work is at the Providing Community's discretion and all reimbursable work as provided for
hereto shall be accomplished only, and if, such work does not interrupt or interfere with
the Providing Community's regularly scheduled activities
6 It is understood that the Requesting Community has total responsibility for having in its
name all necessary property rights prior to construction and/or maintenance by the
Providing Community Requesting Community shall be responsible for obtaining any
permits necessary for the performance of the reimbursable work
7 It is understood and agreed between the parties hereto that the Requesting Community
agrees to protect, defend, indemnify and hold harmless the Providing Community, its
commissioners, mayor, councilpersons, officials, agents, attorneys, departments and
employees against any and all liabilities, claims, damages, penalties, actions, costs and
expenses (including reasonable attorney's fees)which may arise for any reason as a result
of the performance of this Agreement by the Providing Community, except insofar as any
obligation or responsibility is imposed upon the Providing Community by statute
Requesting Community has negotiated and expressly waives any immunity that may be
granted it under the Washington industrial Insurance Act
8 Requesting Community certifies and warrants that Designated Official or designee_has the
authority to enter into a reimbursable work order and to bind the Requesting Community
thereby
9 Requesting Community hereby confers on the Providing Community the authority to
perform the categories of work listed in paragraph one within the Requesting
Community's jurisdictional limits for the purposes of carrying out this Agreement
Further, Requesting Community agrees that when the Providing Community provides
services for the Requesting Community,the Providing Community Designated Official or
designee, may exercise all the powers and perform all the duties vested by law or by
resolution in the Requesting Community or other officer or department administration
2
10 The Providing Community shall be considered a contractor of services only and does not
purport to represent the Requesting Community professionally other than in providing
the services requested by the Requesting Community As an independent contractor,the
Providing Community shall control personnel standards of performance, discipline and all
other aspects of performance, including that of the dedicated on-site staff In the event
the Providing Community uses contract services to perform services for the Requesting
Community,the Providing Community shall perform the appropriate supervision and
inspection of the contractor's work
11 This Agreement will expire December 31, 2024, unless terminated earlier pursuant to the
provisions of this Agreement Any Community may terminate its participation in this
Agreement by depositing in the mail or providing in person a written notice of
termination addressed to the Lewis County Board of County Commissioners and the
Mayor or City Manager of each participating Municipality This Inter-local Agreement
shall continue as to the remaining parties until only one party remains
12 This Agreement shall not be deemed or construed to create a separate legal entity or to
create a joint venture or partnership among the parties
13 This Agreement may be amended, altered or changed from time to time by a signed
written agreement of all the parties involved The Agreement as amended shall supersede
the preceding Agreement and apply to all parties executing the amended Agreement
The preceding Agreement shall terminate as to all parties, including those who have not
agreed to the amendment
14 All notices or other communications required or permitted under this Agreement shall be
sufficiently given if given by electronic communication, with return receipt verified,
promptly confirmed in writing by U S Mail, return receipt requested•
a If to County Chair Board of County Commissioners
b If to City of Centralia City Manager
c If to City of Chehalis City Manager
d If to City of Mossyrock Mayor
e If to City of Morton Mayor
f If to City of Napavine Mayor
g If to Town of Pe Ell Mayor
h If to City of Toledo Mayor
i If to City of Vader Mayor
j If to City of Winlock• Mayor
3 I Page
15. This Agreement shall be construed and enforced in accordance with the laws of the State
of Washington, and venue for any dispute arising hereunder shall be in the Superior Court
for the State of Washington in Thurston County
(Continued on next page)
4 I Page
EXECUTED IN DUPLICATE and effective as of the date and year first above written
Lo ie Willey, Mayor, Town of Pe Ell
10
EXECUTED IN DUPLICATE and effective as of the date and year first above written
Steve Dobosh, Mayor, City of Toledo
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EXECUTED IN DUPLICATE and effective as of the date and year first above written
4A4)14.
Ken Smith, Mayor,City of Vader
12 F' agr
2019 Shared Services Agreement
EXECUTED IN DUPLICATE and effective as of the date and year first above written
Rob ill, City Manager, City of Centralia
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EXECUTED IN DUPLICATE and effective as of the date and year first above written
Johi Sayers, City of Napavine
Y � Y p
9
EXECUTED IN DUPLICATE and effective as of the date and year first above written
474,
Randall Sasser, Mayor, City of Mossyrock
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EXECUTED IN DUPLICATE and effective as of the date and year first above written
Dan Mortensen Mayor, City of Morton
8 I Page
EXECUTED IN DUPLICATE and effective as of the date and year first above written
glA
Don Bradshaw, Mayor, City of Winlock
13 I Page
EXECUTED IN DUPLICATE and effective as of the date and year first above written
T Jill Anderson, Cit Manager, City of Chehalis
6 I '? a cj e
IN WITNESS WHEREOF,the parties hereto have set their hands and seals the day and year first
above written
APPROVED AS TO FORM' BOA• ► OF COUNTY COMMISSIONERS
Jonathan L. Meyer, Prosecuting Attorney LE S COUNTY,WASH! TON
! . i �
By Deputy Prosecuting Attorney r 'bell C..Jackson, Chair
ATTEST Gary Stamper,Vice Chair
Rieva Lester, Clerk of the Lewis County Edna J Fund, Covissioner
Board of County Commissioners
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14 I Page
SHARED SERVICES
REIMBURSABLE Community Year Number
WORK ORDER To be completed by Requesting Community
REQUEST
The undersigned hereby requests to provide a preliminary estimate for
cost of work stated herein
El Optional The cost for the type of assistance requested cannot exceed $
Type of assistance requested
Professional Service ❑ Equipment Maintenance
❑ Personnel Service ❑ Equipment Rental
❑ Labor ❑ Equipment Repair
❑ Materials
n Purchasing
❑ Training
PROVIDING COMMUNITY ESTIMATE
I have met with a representative of the above Requesting Community and submit my preliminary estimate cost of
$ plus administrative costs of$ for a total cost of $
to complete the project requested
See Attached Detail of Work
Designated Official of Providing Community
REQUESTING COMMUNITY APPROVAL OF ESTIMATE
Cost estimate of work as requested is reasonable and required resources are available ❑ Yes 1 1 No
Date By
Requesting Community Designated Official
Title
Agency
It is understood that the total cost given is for estimation purposes only and that the project total cost will be
based upon the actual cost of the work performed and an administrative fee of 5% or $100 whichever is greater
All work will be performed in accordance with the Shared Services Interlocal Agreement, dated
15
BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: Mar 18, 2019
Suggested Wording for Agenda Item Agenda Type: Consent
Approval of a Shared Services Interlocal Agreement between Lewis County and all the cities and town within
Lewis County
iW 1 V
Contact Josh Metcalf Phone 2762 ` °1�
Department-
LEWIS
Action Needed Approve Resolution ECUT COON
rROSI✓cuTnvG �
Description
Resolution 14-049 approved a Shared Services Interlocal Agreement that streamlined the process that allowed
the cities,town, and county to perform services for each other when requested.
The Shared Services Interlocal Agreement approved by Resolution 14-049 expired on December 31, 2018
By authorizing the signing of this resolution Lewis County will enter into a new Shared Services Interlocal
Agreement that expires December 31, 2024
Approvals.
User Group Status
Metcalf, Josh Pending
BOCC Pending
Budget Pending
Prosecutor Pending