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2019-04-22 Business Meeting Minutes LEWIS COUNTY BOARD OF COUNTY COMMISSIONERS(BOCC) Business Meeting minutes April 22, 2019 Present Commissioner Jackson, Commissioner Stamper, Commissioner Fund Recorder Rieva Lester Commissioner Jackson called the meeting to order at 10:01 a m , determined a quorum and then proceeded with the flag salute PUBLIC COMMENT None EMPLOYEE RECOGNITION The commissioners honored county employees who have reached employment milestones or gone above and beyond in their duties 15 years Stanley Langland of the Lewis County Sheriffs Office (LCSO) 20 years Bruce Kimsey of the LCSO 25 years Doug Carey of Facilities Employees of the Quarter Public Works employees John Strom, Fred Terry and Tony Kinswa, who were honored for their help regarding the operations of several water systems the county was called upon to take over PRESENTATION Commissioner Fund made a motion to approve a proclamation recognizing April 22,2019, as Earth Day Commissioner Stamper seconded Commissioner Fund read the proclamation into the record Motion passed 3-0 1 NOTICE ITEMS Commissioner Stamper made a motion to approve Resolutions 19-112 through 19-114. Commissioner Fund seconded Resolution 19-112. Notice regarding the extended closure of a portion of Salmon Creek Road in Toledo to all through traffic Josh Metcalf, Director of Public Works, spoke to the resolution He said Salmon Creek road will be closed to all through traffic from mile post 4.35 and beyond from May 8 to Dec 31 due to a slide Resolution 19-113 Notice regarding the proposed sale of timber on county-owned property located off Bear Canyon Road near Morton Josh Metcalf, Director of Public Works, spoke to the resolution He said a company is harvesting timber on property that abuts county right of way He said the company harvesting that timber will need to make upgrades to the road and could damage the roots of the timber in the county's right of way He said that could pose a danger to the public, and therefore, the county plans to surplus its timber located in the right of way Josh said a professional timber cruiser valued the timber at $10,375, noting that the net value would be roughly$7,000 Resolution 19-114. Call for bids for a track skid steer loader Bids are due to the Clerk of the Board by 11 a.m May 7,2019. Tim Murphy, Fleet Services Manager for Public Works' Motor Pool division, spoke to the resolution He said the county has had to rent a skid steer loader in the past and that it could use one permanently to repair road ruts,grind stumps, help with guardrails, etc He said FEMA funding will be used for the purchase Motion passed 3-0. CONSENT ITEMS Commissioner Fund made a motion to approve minutes from the April 15, 2019, meeting as well as Resolution 19-115. Commissioner Stamper seconded Resolution 19-115 Approval of warrants/claims against the various county departments Chief accountant Suzette Smith, representing the Auditor's Office, said warrants numbered 813084 through 813301 were issued the week of April 11 for payments against the county totaling$474,531 31 2 She noted a skip in sequence for warrants 813023 through 813083, which were issued on behalf of Special Purpose Districts Motion passed 3-0. DELIBERATION ITEMS Commissioner Stamper made a motion to approve Resolutions 19-116 through 19-119. Commissioner Fund seconded Resolution 19-116.Approve a memorandum of understanding between Lewis County and the Lewis County Corrections Guild regarding overtime calculations Archie Smith, Human Resources Administrator, spoke to the resolution. He said the county used to use an overtime calculation but that the county is looking at eliminated the Spanksi rule He said the county will give a $400 lump-sum payment to compensate for the transition to the new FLSA compliant payroll payment process Resolution 19-117 Approve Amendment C to a contract between Lewis County and Reliable Enterprises J P Anderson, Public Health and Social Services Deputy Director, spoke to the resolution He said the program helps those who are homeless or at risk of becoming homeless He said the amendment would add $14,600 to the contract with Reliable Enterprises Resolution 19-118. Approve Amendment C to a contract between Lewis County and the Housing Resource Center J P Anderson, Public Health and Social Services Deputy Director,spoke to the resolution He said the amendment will add $38,300 He said the Housing Resource Center will expand its travel sites J P noted that the resolution on the screen contained a typo and that it should state Amendment C, not B Resolution 19-119 Approve Amendment C to a contract between Lewis County and the Human Response Network J P Anderson, Public Health and Social Services Deputy Director, spoke to the resolution He said the additional funding of$38,500 will allow the Human Response Network to increase its outreach areas Motion passed 3-0. 3 HEARING Resolution 19-120: Hearing for the 1st 2019 Budget Amendment for Current Expense and other funds Commissioner Jackson introduced the hearing County Manager Erik Martin and Budget Services Manager Becky Butler gave the staff report Erik said notice of the hearing was published in The Chronicle on April 9 and 16 Erik said the amendment reflects an expenditures increase totaling$5,448,975 and increased revenues totaling $3,194,571, resulting in a decrease in the estimated ending fund balance totaling$2,254,404 Becky provided details of the expenditure and revenue changes Commissioner Fund discussed restricted funds Commissioner Jackson asked if there were any questions There were none Commissioner Jackson then closed the question and answer portion of the hearing Erik and Becky asked that their previous comments be adopted into the record Commissioner Jackson asked if anyone wanted to speak for or against the resolution No one spoke Commissioner Jackson closed the hearing Commissioner Fund made a motion to approve Resolution 19-120 Commissioner Stamper seconded Motion passed 3-0 GOOD OF THE ORDER Commissioner Fund said National County Government Month continues She discussed the region's history Ron Averill of Centralia discussed matters before the state Legislative He invited the audience to the Lewis County Rotary Foundation's upcoming fundraiser for the Penny Playground renovation He said tickets are $50 apiece PRESS CONFERENCE Commissioner Fund said the Flood Authority has received a national award for its floodplain work. Public Works Director Josh Metcalf said the Public Works Department will be honored later in the week for its successful efforts on the Coal Creek project He and Erik thanked members of the county who worked on the project 4 ADJOURNMENT The BOCC Business Meeting adjourned at 10.45 a m ,with the next Business Meeting scheduled for 10 a m Monday, April 29, 2019, in the Commissioners' Hearing Room (Room 223) Please note that minutes from the 80CC Business Meeting are not verbatim A recording of the meeting may be purchased at the BOCC office, or video footage can be viewed at no charge at LewisCountyWa.gov/bocc-meetings Video footage of BOCC meetings also is aired on Comcast Channel 3 at 10 a.m.,2 p.m., 6 p.m. and 10 p m daily Video footage also can be found on the Lewis County Commissioners Facebook page • • OF COUNTY COMMISSIONERS LEWI COUNTY, WASHINGT • Ro.ert C Jackson, Chair ATTEST Gary t per,Vice Chair .•••. 0,\t1 � �` �UNT, ;•. Ii/ Rieva Lester, Clerk of 'B�o 6.` 410, Edna J Fund, Co irrissioner , I� SINCE ;‘.9/ • 1845 ••'�bNS 1st ew •••••- 5