Approving purchase of replacement membrane, building exhaust fan, LED lighting and drive through awning for Solid Waste Hazardous Waste Facility BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: ) RESOLUTION NO 19- 137
Approving purchase of replacement
Membrane, building exhaust fan, LED )
lighting and drive through awning for )
Solid Waste Hazardous Waste facility(Hazo Hut) )
WHEREAS, The current membrane for the Solid Waste Hazardous Waste facility is over
twenty years old, is deteriorating, and has surpassed its life expectancy, and,
WHEREAS, Sprung Structures, a sole source provider,that installed the original building
has advised that the building frame is in excellent condition and it would be cost effective to
replace the membrane, building exhaust fan, LED lighting and drive through awning to achieve
an additional twenty-five years of frame usage, and,
WHEREAS,the new membrane comes with a twenty-five year warranty, and the
membrane will be paid for using Solid Waste Capitol Improvement funds, and,
WHEREAS, Sprung Structures will furnish a technical consultant to monitor replacement
of the membrane during its installation; and
NOW THEREFORE BE IT RESOLVED that the Lewis County Board of County
Commissioners hereby approves the purchase of the replacement membrane, building exhaust
fan, LED lighting and drive through awning for the Solid Waste Hazardous Waste facility and
authorizes the Public Works Director to sign the purchase agreement
Done in open session this 13th day of May, 2019
APPROVED AS TO FORM• ' i OF COUNTY COMMISSI• ERS
Jonathan Meyer, Prosecuting Attorney LEWIS OUNTY,WASHINGT•
■
1', A �_
By Deputy Prosecuting Attorney Robert C Jackson,Chair
capdal
ATTEST' ••••, Gary Sta per, ice Chair
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oUNTrr', •• •
▪ SINCE t o
Rieva Lester,Clerk of the Board •• Edna J Fund, Commi ner
• '• ks 1845 Wiz•
•
••'DNSlsts•s
y Lewis County Department of Public Works
` LEWIS COUNTY/
1i'ashington.% Fin' C"oanrti Josh S Metcalf, PE, Director
Tim D Fife, PE, County Engineer
SOLE SOURCE JUSTIFICATION FORM
Item. Replacement fabric for Sprung Structure built in 1997
Describe the item and its function. Used to serve public customers for
collection of Household Hazardous Waste Building is beginning to rip and
has outlived it's expected service life
2 The item is a sole source* because
IIsole provider of a licensed or patented good or service
asole provider of items that are compatible with existing equipment, inventory,
systems, programs or services
sole provider of goods and services for which the County has established a
13 standard**
asole provider of factory-authorized warranty service
■ sole provider of goods or services that will meet the specialized needs of the
County or perform the intended function (detail below or in an
attachment)
the vendor/distributor is a holder of a used item that would represent good
value and is advantageous to the County (attach information on
market price survey, availability, etc)
3. What necessary features does this vendor provide which are not available
from other vendors? Be specific Vendor built existing structure and no other
vendor will supply material nor warranty material for a different vendor's product
4 What steps were taken to verify that these features are not available elsewhere?
Road Maintenance & ildnrrnrstratzon, Engineering Utilities, Solid Waste Services
Fleet Services Real Estate Services & Traffic Post Office Box 180
476 West Main St 2025 NE Kresky Ave. Centralia WA 98531
Chehalis, WA 98532 Chehalis WA 98532 0 360 740 1451
o 360 740 3.380 0 360 740 1123 F 360 330.7805
F 360 740.2741 F 360 740 1479
® other brands/manufacturers were examined (list phone numbers and
names, and explain why these were not suitable):
Ellother vendors were contacted (list phone numbers and names, and
explain why these were not suitable)
■ other (please explain): No other brand or company would produce fabric for
Sprung, they wanted to supply a new structure with new fabric Which would
escalate the cost tremendously
Department Public Works/Solid Waste
Department Contact Steve Skinner Phone 360 740 1403
Requested Vendor_Sprung Structures
Vendor's Address P 0 Box 62 80039 Maple Leaf Road. Aldersyde, Alberta
Vendor Contact David Findlay Phone 1-403-618-9951 Office #
Cost Estimate $62,812 64
If the cost of the sole source procurement is greater than the appropriate
procurement threshold for department action, immediately contact the Purchasing
Division or County Attorney's Office as appropriate
My department's recommendation for sole source is based upon an objective review
of the good/service being required and appears to be in the best interest of the
County I know of no conflict of interest on my part or personal involvement in any
way with this request. No gratuities, favor, or compromising action have taken place
Neither has my personal familiarity with particular brands, types of equipment,
materials or firms been a deciding influence on my request to sole source this
purchase when there are other known suppliers to exist
Signature of Requestor Date
Signature of Department Head Date
* Sole Source only one vendor possesses the unique and singularly available
capability to meet the requirement of the solicitation
** Procurements of items for which the County has established a standard by
designating a brand or manufacturer or by pre-approving via a testing shall be
competitively bid if there is more than one vendor of the item
03/14/19
vet :�`�, High Performance Building Solutions
311111fl6
Since 1887
PURCHASE AGREEMENT-RESKIN
DATE. April 24,2019
BETWEEN LEWIS COUNTY DEPARTMENT OF PUBLIC WORKS
1411 South Tower Ave. •
Centralia,Washington
. ("Buyer")
and
SPRUNG INSTANT STRUCTURES,INC.
("Sprung")
SITE LOCATION Centralia,WA .
EXISTING 40'x 83'Classic Series Structure; measured maximum width by maximum
STRUCTURE length complete with the following accessories.
AND
ACCESSORIES: 1-Electric Exhaust Fan (Explosion Proof)
1-End Sliding Door
1-Side Sliding Door 13'x 10'with Hood
1-Single Personnel Doors with Hood
REPLACEMENT 18- Concrete anchors
MEMBRANE AND - Perimeter Flat bar
NEW PARTS: - Partial package of assembly bolts
1- Upgrade hood arch
2- Upgrade 13'x 10' hood arch on ESD's
3- Neoprene seal package
2- 46"x 18" louvered openings complete with dampers
and bird screen
1- 24"x 24" Framed opening
1- Electric exhaust fan-explosion proof 9000 CFM-belt
driven
2- Penetration kits,small%"to 4"
6- LED high bay 150W, 120/277v lights
- Replacement hardware for side sliding doors and end
sliding door
1- 12'7"wide Corridor(4x4)
- Complete replacement Tedlar Opaque Membrane—
Salem Blue Wainscot c/w Misty Gray upper c/w skylight
- All as per drawing#P18-445-R6
ini 'al
0
Sprung Instant Structures Inc—A Texas Corporation 1-800-528-9899• 403-601-2292•www.spruna.com
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PURCHASE
PRICE. F O.B Salt Lake City, Utah $77,129.26
Sales and/or Use Tax extra
Technical Consultant Fees $5,599.00
Freight to Buyers Site. $ 1,375.00
Total Purchase Price. $$4,103.26
TERMS: 50%shall be paid with order,the balance shall be paid upon delivery
If Buyer delays delivery beyond 90 days from execution of this
Agreement, Buyer shall pay the entire balance due under this Agreement
91 days after execution of this agreement
Buyer's payment is due upon receipt of Invoice Buyer's obligation to
make payment, and otherwise to perform its obligations under this
Agreement are and shall be absolute and unconditional and shall not be
affected by any circumstances whatsoever, including any right of setoff,
counterclaim,recoupment,deduction,defense or other right which Buyer
may have against Sprung or anyone else, for any reason whatsoever
Time is of the essence If any payment or other sum due hereunder is
not paid within fifteen (15) days of the due date, Buyer shall pay interest
with respect to the amount in arrears for the period such amount remains
unpaid at a rate equal to one half percent (1/2%) per month, six percent
(6%)per annum
TECHNICAL Sprung's Technical Consultant is supplied for the above described
CONSULTANT services. His time, travel, accommodation and meals will be charged to
you at a fixed cost of$5,599.00, included in above price.
STRUCTURE
ERECTION Sprung will supply a Technical Consultant on site to provide information
about assembly and installation of the structure/parts and replacement
membrane and will supply hand tools for the Buyer's use, at no charge
The Sprung's Technical Consultant is not authorized to perform any other
services. The Buyer alone is responsible for supervision of and safety
compliance in structure location, assembly and erection The Buyer
agrees to indemnify and save Sprung harmless from losses due to bodily
injury and/or damage to the property of others arising out of the erection
and/or dismantling of goods supplied by Sprung.
k
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Erection equipment and manpower to be obtained by Buyer
a) Scaffolding and/or manlifts.
b) Appropriate fall protection(body harness and life line)
c) Electrical power to site
d) Estimated 4 workmen for approximately 8,8 hour working
days,approximately'half of which should be manlift qualified
e) A supervisor with construction experience
Technical Consultant costs''are based on the above manpower and
equipment levels If Buyer chooses to use,less manpower or equipment
to erect the structure; this will extend-the number of days for erection
The extra charge for the Technical Consultants time, meals,
accommodation, and ground transportation will be $1,245.00 for each
day over and above the time allowance above
DELIVERY* Sprung will arrange, on behalf of Buyer, delivery of this structure by
commercial carrier to Buyer's site in Centralia, WA at a fixed cost of
$1,375.00, state and local sales and/or use taxes extra, as shown under
PURCHASE PRICE
TOOL RETURN. Although specialized hand tools are supplied for your use at no charge,
you are responsible for such tools and their-security until picked up by
Sprung following completion of the erection of the structure Buyer
shall pay the full replacement cost of any tools that are lost, stolen or
damaged
GUARANTEE' Guarantee Certificate number H-0200 is hereby incorporated into this
Purchase Agreement
PERMITS,LICENSES Buyer hereby unconditionally and irrevocably acknowledges and agrees
AND COMPLIANCE that Buyer shall be solely responsible for obtaining all required permits,
WITH LAWS. licenses or clearances of any type for erection and use of the Structure and
solely responsible for compliance with all laws in connection with Buyer's
erection and use of the Structure
COUNTERPARTS: This Agreement may be executed by the parties in separate
counterparts via facsimile or email, each of which shall be deemed an
original and both of which together shall be deemed to be one and the
same instrument.
initial
eli°1
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ACCEPTED BY LEWIS COUNTY DEPARTMENT OF SPRUNG INSTANT STRUCTURES, INC.
PUBLIC WORKS
Pe ii %%///'y� Per:
Print Name J4 ,I/P 1/4A/
Title PGv 41ireeAr Per:
Dated f Dated
BOCC AGENDA ITEM SUMMARY
Resolution BOCC Meeting Date May 13, 2019
Suggested Wording for Agenda Item Agenda Type Consent
Approve purchase of replacement membrane for Solid Waste, Hazardous Waste facility
Contact Laurie Fife Phone. 360- 740-3358
Department. Public Works
Action Needed Approve Resolution
Description
The current membrane for the Solid Waste Hazardous Waste facility is over 20 years old, it is detenorating and
has surpassed it's life expectancy Sprung Structures, a Sole Source Provider,that supplied and installed the
original building has advised that the building frame is still in excellent condition and it would be cost effective
to replace the membrane,building exhaust fan, LED lighting and drive through awning to achieve an additional
25 plus years of usage The new replacement membrane will come with a 25 year warranty
Sprung Structures will furnish a technical Consultant/Supervisor to monitor replacement of the membrane
during installation
Additional Copies
Josh Metcalf,Kim Amnne, Steve Skinner,Robin Saline