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2019-05-13 Business Meeting Minutes LEWIS COUNTY BOARD OF COUNTY COMMISSIONERS(BOCC) Business Meeting minutes May 13, 2019 Present Commissioner Jackson, Commissioner Stamper, Commissioner Fund Recorder Rieva Lester Commissioner Jackson called the meeting to order at 1002 a m., determined a quorum and then proceeded with the flag salute PUBLIC COMMENT None Commissioner Jackson announced that the commissioners were going to postpone the presentation of the County Road Administration's Certificate of Good Practice, which was awarded to Lewis County Public Works PRESENTATION Commissioner Fund made a motion to approve a proclamation recognizing May 12-18, 2019, as Law Enforcement Recognition Week Commissioner Stamper seconded Proclamation declaring May 12-18, 2019, Law Enforcement Recognition Week Commissioner Jackson read the proclamation into the record Sheriff Rob Snaza thanked the county and public for their support Motion passed 3-0 NOTICE ITEMS Commissioner Stamper made a motion to approve Resolutions 19-133 and 19-134. Commissioner Fund seconded Resolution 19-133 Call for bids for a used backhoe Bids are due to the Clerk of the Board by 11 a.m. May 28, 2019 1 Tim Murphy, Fleet Services Manager for Public Works, spoke to the resolution He said he expects the bids for a used backhoe to come in around $80 000 Resolution 19-134• Notice of hearing for Ordinance 1302 to consider renewing the moratorium on building permits in Water-Sewer District#5 The hearing will begin at or after 10 a m June 3, 2019, in the Commissioners' Hearing Room Lee Napier, Director of Community Development,spoke to the resolution She said a hearing will be held June 3 to consider extending the moratorium in Water-Sewer District S Motion passed 3-0. CONSENT ITEMS Commissioner Fund made a motion to approve minutes from the May 6, 2019, meeting as well as Resolution 19-135 Commissioner Stamper seconded Resolution 135.Approval of warrants/claims against the various county departments Chief accountant Suzette Smith, representing the Auditor's Office, said warrants 813797 through 813862 and 813864 through 814201, as well as direct disbursements 833, 834 and 852, were approved the week of May 3 for payments against the county totaling$805,985 16 She said payroll/benefit warrants 794956 through 795027 and Automatic Deposits 1-590 also were approved for payments against the county totaling$3,715,095 19 Suzette noted a skip in sequence for warrants 813776 through 813796, which were issued on behalf of Special Purpose Districts Motion passed 3-0 DELIBERATION ITEMS Commissioner Stamper made a motion to approve Resolutions 19-136 through 19-143 Commissioner Fund seconded Resolution 19-136 Approve Contract Amendment#3 between the Washington State Health Care Authority(HCA)and Lewis County Danette York, Director of Public Health and Social Services, spoke to the resolution She said the amendment adds$7 500, which will help with a summer program in Morton 2 Resolution 19-137• Approve the purchase of a replacement membrane for the hazardous waste facility at Solid Waste Solid Waste Services Manager Steve Skinner spoke to the resolution He said the "Hazo Hut" at Solid Waste, which was constructed more than 20 years old, has been found to be structurally sound but that the membrane needs to be replaced He said a fan and LED lighting also will be added when the outer membrane is replaced Steve said the new membrane will have a 25 year warranty Steve said a new facility would have cost roughly$1 2 million, whereas replacing the membrane and fan—and completing the other fixes—can be done for roughly$200,000 Resolution 19-138 List the bids received and contractor selected for the purchase of one skid steer loader. Tim Murphy, Fleet Services Manager for Public Works, spoke to the resolution He said Pape Machinery provided the lowest responsive bid He noted that NC Machinery's bid had been rejected because it didn't meet the county's specifications Tim said the county also will purchase an accessory a 24-inch planer, from Pape Resolution 19-139 List the bids received and contractor selected for the North Fork Road Realignment Project, RAP Project No 2113-01,CRP No 2158 Josh Metcalf, Director of Public Works,spoke to the resolution He said the county received six bids and that Sterling Breen was the lowest responsive bidder Resolution 19-140 Appoint Mischa Cowles to the Lodging Tax Advisory Committee (LTAC) Commissioner Fund spoke to the resolution She said Mischa Cowles is a supervisor at Lewis and Clark State Park, Ike Kinswa and Rainbow Falls Resolution 19-141• Give the Lewis County Board of County Commissioners(BOCC) authorization to waive attorney-client privilege for communication between the county's attorneys and any county official or employee acting in the course and scope of his or her employment or office DPA David Fine spoke to the resolution He said the resolution will authorize the Board of County Commissioners to waive attorney client privilege in certain circumstance Resolution 19-142 Restrict outdoor burning throughout lands regulated by Lewis County Lee Napier, Director of Community Development, spoke to the resolution She said the resolution is an after-the fact ratification related to restrictions on burn permits put in place by the Fire Marshal the previous week She noted it's been a dry season with an unprecedented number of brush fires 3 Resolution 19-143 List the bids received and contractor selected for the Highway Safety Improvement Program, Phase II, Federal Aid Project No HSIP-000S(479), F A Contract No TA-6330, CRP No 21856 Josh Metcalf, Director of Public Works,spoke to the resolution He said the county received four bids but that a bid from Midway Underground was deemed nonresponsive by the Washington State Department of Transportation He said the contract was being awarded to Active Construction of Tacoma Motion passed 3-0. GOOD OF THE ORDER Commissioner Fund praised local flower growers She said the Farm Guide has been printed Commissioner Jackson discussed the previous week's ROADeo He praised Public Works and thanked the department for its efforts Public Works Director Josh Metcalf echoed those sentiments Commissioner Jackson and Commissioner Fund discussed Toledo Lions Club's fishing derby held over the weekend Peter Lahmann discussed an apprenticeship event at an area high school the previous week He also said May 18 is Armed Forces Day at Joint Base Lewis McChord PRESS CONFERENCE Commissioner Fund said Centralia will discuss the annexation of the fairgrounds during its May 14 meeting ADJOURNMENT The BOCC Business Meeting adjourned at 10 34 a m , with the next Business Meeting scheduled for 10 a m Monday, May 20, 2019, in the Commissioners' Hearing Room (Room 223) Please note that minutes from the BOCC Business Meeting are not verbatim A recording of the meeting may be purchased at the BOCC office,or video footage can be viewed at no charge at LewrsCountyWa.gov/bocc-meetings Video footage of BOCC meetings also is aired on Comcast Channel 3 at 10 a.m. 2 p.m., 6 p.m., and 10 p.m daily Video footage also can be found on the Lewis County Commissioners Facebook page. 4 BOARD OF COUNTY COMMISSIONERS S OUNTY, WASHINGTO •• CQUIYTXk'1 °• S • • SINCE `0o.Rob-rt C Jackson, Chair I\`d 1845 ,I * • •* � • • • .7 •COA?r% O • ATTEST °�`�cnplrs��• Ga St er, ice Chair °•••• Rieva Lester, Clerk of the Board Edna J Fund, Commifoner 5