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Call for bids for one new Tilt-Utility Trailer BEFORE THE BOARD OF COUNTY COMMISSIONERS OF LEWIS COUNTY, WASHINGTON IN THE MATTER OF ) Approving a call for bids for one new Tilt- ) Utility Trailer ) RESOLUTION NO 19- I 1 5 WHEREAS, the Fleet Services Division of the Lewis County Public Works Department has determined a need for one Tilt-Utility Trailer, and WHEREAS, this Trailer will be purchased with available FEMA funds and WHEREAS, the Board of County Commissioners (BOCC)wish to issue a call for bids for one new Tilt-Utility Trailer NOW THEREFORE BE IT RESOLVED that the Department of Public Works be instructed to prepare a call for bids and contract specifications for one new Tilt-Utility Trailer Bids for this proposal shall be submitted to the Clerk of the BOCC (351 N W North Street, Room 210, CMS- 01, Chehalis, Washington 98532) by or before 11 00 a.m on Tuesday, July 23, 2019 and will be opened on or after 11 00 am on July 23, 2019, subject to official proposal addenda that establishes an alternate bid due date or opening time DONE IN OPEN SESSION this 1St day of July 2019 APPROVED AS TO FORM- BOARD OF COUNTY COMM! SIONERS Jonathan L Meyer, Prosecuting Attorney " - COUNTY, WASHIN '•N -o�___ 4 y Deputy Prosecuti Attorney _ Ro•ert C Jackson, Chair iir I'0)(p-- ATTEST: ••••• Gary Sta per, Vice air ••sCOUN71•• , 1 `P \� i i/ _. ✓� ./i ,/ Rieva Lester, Clerk of the Lewis ntSrINCE a Edna J Fund, Corn ssioner Board of County Commissioners"' f 845 ) • w••GNS1stC••• CALL FOR BIDS NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County, Washington will open sealed bids and publicly read them aloud on or after 11:00 a.m on July 23, 2019, at the Lewis County Historic Courthouse—2"d floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington,for furnishing one(1) new tilt-utility trailer SEALED BIDS MUST BE DELIVERED BY 11:00 A.M. (Lewis County official time is displayed on Axxess Intertel phones in the office of Board of County Commissioners.) Sealed bids must be delivered to the"Lewis County Commissioner's Office"(Lewis County Historic Courthouse, 2"d Floor,351 NW North Street, Chehalis,WA 98532) by 11:00 a.m on the date specified for opening and in an envelope clearly marked"SEALED BID FOR ONE(1)TILT-UTILITY TRAILER" -TO BE OPENED JULY 23,2019 ON OR AFTER 11:00 AM. Specifications and bid forms may be obtained from Lewis County Department of Public Works Fleet Division located at 476 W Main St.,Chehalis,WA 98532,telephone 360-740-1194 or from Lewis County's website at www lewiscountywa.gov The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat 252, 42 U.S.0 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act,hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement,disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin, or sex in consideration for an award The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities in the bidding DATED this 1n day of JULY,2019 Clerk of the Board of County Commissioners Lewis County,Washington • • ••••e • SsCCUN7 e•• •v4��O p9s• • 4 i � 'Sr• • / \ 2• PUBLISH. The Chronicle—July 2,9,&16,2019 1,5 r SINCE " , °• •`� �� • Lewis County Web Site @ www.lewiscountywa.gov/ 1845\ : C:o0). • •• NS lstG•• •••••• CALL FOR BIDS ONE (1) NEW TILT-UTILITY TRAILER TO LEWIS COUNTY HISTORIC COURTHOUSE BOARD OF COUNTY COMMISSIONERS OFFICE 351 NW NORTH STREET CHEHALIS,WASHINGTON 98532 BID OPENING. WHERE Lewis County Historic Courthouse Board of County Commissioners Meeting Room 351 NW North Street Chehalis, Washington 98532 DATE July 23, 2019 TIME On or after 11.00 AM 1 BID PACKET CONTENTS 1. CALL FOR BIDS 2. ADVERTISING PLAN 3. BID FORM 4 BID DOCUMENT CHECKLIST 5 GENERAL CONDITIONS 6 SPECIFICATIONS 2 1 . CALL FOR BIDS CALL FOR BIDS NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County, Washington will open sealed bids and publicly read them aloud on or after 11.00 a m on July 23, 2019, at the Lewis County Historic Courthouse—2nd floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington, for furnishing one(1) new tilt utility trailer SEALED BIDS MUST BE DELIVERED BY 11•00 A.M. (Lewis County official time is displayed on Axxess Intertel phones in the office of Board of County Commissioners.) Sealed bids must be delivered to the "Lewis County Commissioner's Office" (Lewis County Historic Courthouse, 2"d Floor, 351 NW North Street,Chehalis,WA 98532) by 11:00 a m on the date specified for opening and in an envelope clearly marked "SEALED BID FOR ONE(1)TILT-UTILITY TRAILER" -TO BE OPENED JULY 23,2019 ON OR AFTER 11.00 AM Specifications and bid forms may be obtained from Lewis County Department of Public Works Fleet Division located at 476 W Main St., Chehalis, WA 98532,telephone 360-740 1194 or from Lewis County's website at www.lewiscountywa.gov The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat 252, 42 U S.0 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin, or sex in consideration for an award The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities in the bidding DATED this 1st day of JULY,2019 Clerk of the Board of County Commissioners Lewis County,Washington PUBLISH The Chronicle—July 2,9, &16, 2019 Lewis County Web Site @ www.lewiscountywa.gov/ 4 2 . ADVERTISING PLAN ADVERTISING PLAN The Call for Bids will be advertised in the following publications • The Chronicle - Tuesday,July 2,9, & 16, 2019 Bid information will also be available on the Lewis County website at www Lewiscountywa.gov 6 3 . BID FORM LEWIS COUNTY PUBLIC WORKS DEPARTMENT FLEET SERVICES DIVISION 476 W. MAIN ST. CHEHALIS, WA 98532 The Board of Lewis County Commissioners will open sealed bids and publicly read them aloud at the Lewis County Historic Courthouse-2nd floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington, on TUESDAY,JULY 23, 2019 ON OR AFTER 11:00 A M For the following specified items ONE (1) NEW TILT-UTILITY TRAILER Sealed bids must be delivered to the Lewis County Historic Courthouse — 2nd Floor, Board of County Commissioner's Office, 351 NW North Street, Chehalis, Washington, 98532, by 11 00 A.M on the above- specified date in a sealed envelope clearly marked SEALED BIDS FOR ONE (1) NEW TILT-UTILITY TRAILER TO BE OPENED: TUESDAY,JULY 23, 2019 ON OR AFTER 11.00 A M 8 BID FORM SEE ATTACHED CONDITIONS AND SPECIFICATIONS 1 ONE (1) NEW TILT-UTILITY TRAILER $ 2 WASHINGTON STATE SALES TAX +$ 3 PURCHASER PAYS THIS AMOUNT =$ Guaranteed delivery shall be within one hundred and twenty(60)days after award of bid Bidder Authorized Signature Date Firm Address Title of Person Signing City,State Zip Telephone Number 9 4 . BID DOCUMENT CHECK LIST 10 The following items must be returned in the completed bid package. 1. BID FORM (Pg 9) 2. WARRANTY INFORMATION 3 TERMS, CONDITIONS, & SPEC Acknowledgement (Pg 15) 4 LIST OF REFERENCES (Complete name, address and phone number of three customers who have purchased similar equipment within the last two (2) years 5. SPECIFICATIONS SHEET (Complete Check-List on Pg 17-18) 11 5 . GENERAL CONDITIONS GENERAL CONDITIONS BID CONSIDERATION. The Board of Lewis County Commissioners reserves the right to reject any or all bids,waive informalities,and to contract as the best interest of the County may appear This bid will be compared to bids received on the Washington State Contract. Commissioners reserve the right to award to the most advantageous bid to the County DOCUMENT FORM' The bidder shall completely fill in the information required in all the blank spaces provided and shall return all forms and other documentation requested when submitting bid forms Information may be obtained from the Department of Public Works, Maintenance &Operations Division, 476 W Main St., Chehalis, WA 98532, telephone 360 740-1194 or Lewis County's website at www lewiscountywa.gov PROPOSAL SHEET* Vendors not meeting specifications must list all exceptions and note by placing an "X" beside the respective number associated with the particular specification Any exceptions are subject to inspection, testing, and approval prior to acceptance by Lewis County Trailer shall be a new model and shall 1 Conform to or exceed the minimum specifications listed 2 Conform to the current Motor Vehicle Laws/Codes of the State of Washington 3 Comply with the current Federal Motor Vehicle Safety Standards 4 Shall meet the manufacturer's standard specifications and shall be further equipped as stated in these specifications whether considered standard or not PAYMENT Payment will be made by Lewis County on or about 30 days following date of delivery, providing billing invoice is in the office of the Lewis County Fiscal Department,351 NW North Street,Chehalis,WA 98532 prior to the 10th of the month 13 PRE-DELIVERY. All items shall receive dealer factory pre-delivery service before being delivered Transportation damage shall be repaired by dealer prior to delivery All equipment will be in turnkey condition and subject to inspection prior to acceptance DELIVERY OF EQUIPMENT PURCHASES. Packing and transportation expenses are the responsibility of the bidder All prices quoted must be F 0 B Destination, Freight Prepaid and Allowed,delivered and unloaded at the delivery address below Lewis County Motor Pool 476 W Main St Chehalis, WA 98532 LITERATURE. Descriptive brochure with reasonably detailed specifications for the unit offered must be enclosed with the bid documents COOPERATIVE PURCHASES Lewis County has entered into Interlocal Purchase Agreements with other governmental agencies pursuant to RCW 39 34 Successful bidder,if agrees,can sell additional items at the bid price,terms and conditions to other governmental agencies Lewis County accepts no responsibility for the payment of the purchase price by other governmental agencies 14 PROPOSAL' The undersigned hereby certifies that he/she has read and thoroughly understands and agrees to the terms, conditions, and specifications of this document for furnishing the item(s) listed to Lewis County and hereby submits the proposal on page 9 Firm Name(Type or Print) Authorized Signature Date Title of Person Signing Telephone Number Address City,State,Zip Code 15 6 . SPECIFICATIONS ITEMIZED OPTIONS I Specifications Check-List. Trailer shall be Open Deck Tilt, Tandem Axle Trailer, new (2019 or newer) and delivered See dimension schematic on page 18 ("Delivery address listed on page 14") Make Model Please include brochure with model bid Year Minimum Specification Required List Specification Provided General Specifications Shall be 16,000 lbs capacity Structural steel main frame Steel Cross-members Pintle Eye shall be adjustable height with 5' Tongue Safety chains with hooks Two (2) 8,000 lbs capacity axles 34" Axle spacing 12,000 lbs HD Jack with spring foot Cushioning Cylinders 11 degree load angle 14 gauge (minimum) steel enclosed fenders with fender brackets Lockable tool box in tongue area—list size Registration holder Red &White conspicuity markings Shall have one coat of epoxy primer Paint shall be 2-part polyurethane (or comparable) Trailer Deck. Deck length shall be 20' — (4' stationary and 16' tilt- deck) Overall trailer width shall be 102" 82" width between fenders Decking material shall be 1 %" Oak wood 6 pair of D-rings—(2 pair mounted on the stationary deck, and 4 pair mounted on the tilt-deck) 17 Wheels,Tires, & Brakes. Tires shall be 215/75R x 17 5 (16 ply) minimum Singe disc wheels (8 hole) Shall include spare tire and rim 12-1/4" X 3- 3/8" electric brakes on both axles Electrical. Lighting shall be LED Electrical system per DOT regulations Trailer electrical plug to be 7-pole (RV style) Break-a-way switch (with battery) Exterior Finish. Lewis County expects professional workmanship from each vendor The following finishing requirements will be monitored closely in the final product No welding scale, roughness, sharp corners, or rust stains on delivered unit Unit shall be coated with 2 mils dry automotive quality primer, with additional 2 mils dry paint of the manufacturer's standard color Warranty. Factory Warranty (list warranty duration) s, ra -,— n Oil r -213 -++---� 1. 18 BOCC AGENDA ITEM SUMMARY Resolution BOCC Meeting Date Jul 01,2019 Suggested Wording for Agenda Item: Agenda Type Notice Approve a call for bids for one Tilt-Utility Trailer RECEIVED Contact Tim Mixer Phone• 3607401194 JUN ` 9 2 u i Department Public Works LEWIS COUNTY Action Needed Call for Bids/Proposals PROSECUTING ATTORNEY Description The Fleet Services division of the Lewis County Public Works Department has determined the need for one Tilt-Utility Trailer This equipment will be purchased with available FEMA funds A call for bids has been prepared and bids are due by 11 00 a.m. on July 23, 2019, to the Clerk of the Board of County Commissioners Bids will be publicly opened on or after 11.00 a.m on July 23, 2019, at the Commissioners Meeting Room, 351 NW North St. Room 223, CMS-01 Chehalis, Washington 98532 The advertising for the call for bids will be done by Lewis County pursuant to Washington State and County Codes Additional Copies Robin Saline,PW Tim Murphy,M&O Tim Mixer,M&O Iq - 175' 110667 Call For Bids The Board of County Com- CALL FOR BIDS missioners reserves the NOTICE IS HEREBY GIV- EN r reject all that the Board of bids and to any waive or all County Commissioners of informalities to in the bidding. Lewis County, Washington DATED this 1st day of will open sealed bids and JULY,2019' publicly read them aloud Clerk of the Board of on or after 11:00 a.m. on County Commissioners July 23,2019, at the Lewis County Historic Court- Lewis County,Washington house 2nd floor, Board of Published:The Chronicle County Commissioners July 2,9,&16,2019 Meeting Room, 351 NW North Street, Chehalis, AFFIDAVIT Washington, for furnishing OF PUBLICATION one (1) new tilt-utility trail- er. STATE OF WASHINGTON DELIVERED BIDS MUST 11:00 COUNTY OF LEWIS �LM is County official time is displayed on Axxess Intertel phones in the office Alysa Andrews and/or Mandy Klemola,and/or Kailyn Sawyer of Board of County Com- and/or Cindy Thayer says that she is the legal clerk of missioners.) Sealed bids must be deliv- ered to the"Lewis County The Commissioner's Office" ebronitte (Lewis County Historic Courthouse, 2nd Floor 351 NW North Street, Chehalis, WA 98532) by a semi-weekly newspaper,which has been established published 11:00 a.m. on the date in the English language,and circulated continuously as a semi specified for opening and weekly newspaper in the City of Centralia,and in Lewis County, in an envelope clearly Washington,general circulation in Lewis County for more than FORmarked "SEA ONE (1)(1) BID FOR TILT- six(6)months prior to the date of the first publication of the UTILITY TRAILER" - TO notice hereto attached and that the said Chronicle was on the 7th BE OPENED JULY 23, day of July 1941,approved as a legal newspaper by the Superior 2019 ON OR AFTER 11.00 Court of said Lewis County And that the attached is a true copy AM- Sppecifecif ications and bid and was published in regular issues(and not in supplement form) forms may be obtained of said newspaper as LEGAL#110667 RE:Call For Bids from Lewis County Depart- ment of Public Works Fleet once eachU-IQ�for a p eriod of 3\ 49 - 3 Division located at 476 W. Main St., Chehalis, WA 98532, telephone commencing on 07/02/2019 and ending on 07/16/2019 360-740-1194 or from Lewis County's website at www,lewiscountywa.gov. and both regularly distributed to its subscribers during all of said The Lewis County Public period That the full amount of the fee charged for the foregoing Works Department in ac- pub' ation is the sum of$90.21 cordance with Title VI of the Civil Rights Act of 1964,ord 78 S 252, 42 U.S.C. 2000d to 2000d-4 Subsc' d rn to before me 7/16/2019 and Title 49, Code of ( / Federal Regulations, De- _ partment of Transportation, � subtitle' A, Office of the Secretary, Part 21 nondis- Notary Public in and for the State of WashingtopOn N�/iiT��'i aistedatip programs Federally y the res'ding at \ ```�� ••0iNTMFA Q• �i Department issued of pursuant rtto 1, : • t' Y?F,;•'9 such Act, hereby notifies '•T Nq• L all bidders that it will LT • _� q9f,wit,.• s affirmatively ensure that in A wy• = any contract entered into 51.9.• �@<'c z pursuant to this advertise- - ment, disadvantaged busi- �'�• t7bere• • `�.` ness enterprises as de- fined at 49 CFR Part 26 Q/ g5M1NG�, �� will be afforded ordded submit ds o n response to this invitation and will not be discrimina- ted against on the grounds of race, color, or national origin, or sex in considera- tion for an award.