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Approving a call for bids for one or more Tractor Mowers BEFORE THE BOARD OF COUNTY COMMISSIONERS OF LEWIS COUNTY, WASHINGTON IN THE MATTER OF: ) Approving a call for bids for one or more ) Tractor Mowers ) RESOLUTION NO 19- L L:2 WHEREAS, the Fleet Services Division of the Lewis County Public Works Department has determined a need for one or more Tractor Mowers, and WHEREAS, this Tractor Mower will be purchased with available FEMA funds, and WHEREAS, the Board of County Commissioners (BOCC) wish to issue a call for bids for one or more new Tractor Mowers NOW THEREFORE BE IT RESOLVED that the Department of Public Works be instructed to prepare a call for bids and contract specifications for one or more new Tractor Mowers Bids for this proposal shall be submitted to the Clerk of the BOCC (351 N W North Street, Room 210, CMS- 01 Chehalis, Washington 98532) by or before 11 00 am on Tuesday, July 23, 2019 and will be opened on or after 11 00 a.m on July 23, 2019, subject to official proposal addenda that establishes an alternate bid due date or opening time DONE IN OPEN SESSION this 1st day of July 2019 APPROVED AS TO FORM: BOARD OF COUNTY COMMIS ONERS Jonathan L Meyer, Prosecuting Attorney , IS COUNTY, WASHINGT N.....,/ 10"/ /g aL______ 10/\-6C- li LIQL Deputy Pr se ing A rney R• •,ert C Jackson, Chair ATTEST. •••••°•• Gary Sta r, Vice hair •'lScOLTN •• • ' W•• ••• 4 /S*) Pk\9s'1,i ede.,,.c,,ccL,L., Rieva Lester, Clerk of the • o SINCE I o• Edna J Fund, Com issioner Board of County Commissiei# 1"5 �w , t?•e NSlsiC'e•• CALL FOR BIDS NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County, Washington will open sealed bids and publicly read them aloud on or after 11:00 a.m on July 23,2019,at the Lewis County Historic Courthouse—2nd floor, Board of County Commissioners Meeting Room,351 NW North Street,Chehalis,Washington,for furnishing one or more new Tractor Mower SEALED BIDS MUST BE DELIVERED BY 11:00 A.M. (Lewis County official time is displayed on Axxess Intertel phones in the office of Board of County Commissioners.) Sealed bids must be delivered to the"Lewis County Commissioner's Office"(Lewis County Historic Courthouse, 2"d Floor,351 NW North Street,Chehalis,WA 98532) by 11:00 a.m on the date specified for opening and in an envelope clearly marked"SEALED BID FOR ONE OR MORE TRACTOR MOWER" -TO BE OPENED JULY 23,2019 ON OR AFTER 11:00 AM Specifications and bid forms may be obtained from Lewis County Department of Public Works Fleet Division located at 476 W Main St.,Chehalis, WA 98532,telephone 360-740-1194 or from Lewis County's website at www.lewiscountywa.gov. The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat 252, 42 U.S.0 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin, or sex in consideration for an award The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities in the bidding DATED this 1st day of JULY,2019 0•••••• •e \SCOUN7Y •4, • • �iOARD O�R�•S,•e • .3 i� SINE o• Clerk of the Board of County Commissioilgef��, 1845 / zo Lewis County,Washington • •t 1, Oj •®s.�,,��cO1v1Nfi.S • ••e01.bNS1stc •• • •••• PUBLISH The Chronicle—July 2,9, &16,2019 Lewis County Web Site @ www.lewiscountywa.gov/ CALL FOR BIDS ONE OR MORE NEW TRACTOR MOWER TO LEWIS COUNTY HISTORIC COURTHOUSE BOARD OF COUNTY COMMISSIONERS OFFICE 351 NW NORTH STREET CHEHALIS, WASHINGTON 98532 BID OPENING WHERE Lewis County Historic Courthouse Board of County Commissioners Meeting Room 351 NW North Street Chehalis, Washington 98532 DATE July 23, 2019 TIME On or after 11 00 AM 1 BID PACKET CONTENTS 1. CALL FOR BIDS 2 ADVERTISING PLAN 3 BID FORM 4 BID DOCUMENT CHECKLIST 5. GENERAL CONDITIONS 6 SPECIFICATIONS 2 1 . CALL FOR BIDS CALL FOR BIDS NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County, Washington will open sealed bids and publicly read them aloud on or after 11:00 a m on July 23, 2019, at the Lewis County Historic Courthouse—2nd floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington, for furnishing one or more new Tractor Mower SEALED BIDS MUST BE DELIVERED BY 11:00 A.M. (Lewis County official time is displayed on Axxess Intertel phones in the office of Board of County Commissioners.) Sealed bids must be delivered to the "Lewis County Commissioner's Office" (Lewis County Historic Courthouse, 2"d Floor, 351 NW North Street, Chehalis,WA 98532) by 11:00 a m on the date specified for opening and in an envelope clearly marked "SEALED BID FOR ONE OR MORE TRACTOR MOWER" -TO BE OPENED JULY 23, 2019 ON OR AFTER 11.00 AM. Specifications and bid forms may be obtained from Lewis County Department of Public Works Fleet Division located at 476 W. Main St., Chehalis,WA 98532,telephone 360-740-1194 or from Lewis County's website at www lewiscountywa.gov The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of 1964, 78 Stat 252, 42 U S.0 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally assisted programs of the Department of Transportation issued pursuant to such Act hereby notifies all bidders that it will affirmatively ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against on the grounds of race, color, or national origin, or sex in consideration for an award The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities in the bidding DATED this 1st day of JULY,2019 Clerk of the Board of County Commissioners Lewis County,Washington PUBLISH. The Chronicle—July 2,9, & 16, 2019 Lewis County Web Site @ www lewiscountywa.gov/ 4 2 . ADVERTISING PLAN ADVERTISING PLAN The Call for Bids will be advertised in the following publications. • The Chronicle - Tuesday,July 2, 9, & 16, 2019 Bid information will also be available on the Lewis County website at www Lewiscountywa gov 6 3 . BID FORM LEWIS COUNTY PUBLIC WORKS DEPARTMENT FLEET SERVICES DIVISION 476 W. MAIN ST. CHEHALIS, WA 98532 The Board of Lewis County Commissioners will open sealed bids and publicly read them aloud at the Lewis County Historic Courthouse-2nd floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis, Washington, on TUESDAY,JULY 23, 2019 ON OR AFTER 11.00 A.M. For the following specified items ONE OR MORE NEW TRACTOR MOWER Sealed bids must be delivered to the Lewis County Historic Courthouse — 2nd Floor, Board of County Commissioner's Office, 351 NW North Street, Chehalis, Washington, 98532, by 11 00 A M on the above- specified date in a sealed envelope clearly marked SEALED BIDS FOR. ONE OR MORE NEW TRACTOR MOWER TO BE OPENED. TUESDAY,JULY 23, 2019 ON OR AFTER 11:00 A M 8 BID FORM SEE ATTACHED CONDITIONS AND SPECIFICATIONS 1 ONE (1)TRACTOR MOWER $_ 2 WASHINGTON STATE SALES TAX +$ 3 PURCHASER PAYS THIS AMOUNT =$ Guaranteed delivery shall be within one hundred and twenty(180)days after award of bid Bidder Authorized Signature Date Firm Address Title of Person Signing City, State Zip Telephone Number 9 4 . BID DOCUMENT CHECK LIST 10 The following items must be returned in the completed bid package: 1 BID FORM (Pg 9) 2 WARRANTY INFORMATION (B-T-B and Power Train) 3 TERMS, CONDITIONS, & SPEC Acknowledgement (Pg 15) 4 LIST OF REFERENCES (Complete name, address and phone number of three customers who have purchased similar equipment within the last two (2) years 5 SPECIFICATIONS SHEET (Complete Check-List on Pg 17-18) 11 5 . GENERAL CONDITIONS GENERAL CONDITIONS BID CONSIDERATION. The Board of Lewis County Commissioners reserves the right to reject any or all bids,waive informalities,and to contract as the best interest of the County may appear This bid will be compared to bids received on the Washington State Contract Commissioners reserve the right to award to the most advantageous bid to the County DOCUMENT FORM The bidder shall completely fill in the information required in all the blank spaces provided and shall return all forms and other documentation requested when submitting bid forms Information may be obtained from the Department of Public Works, Maintenance & Operations Division,476 W Main St., Chehalis, WA 98532, telephone 360-740 1194 or Lewis County's website at www.lewiscountywa.gov PROPOSAL SHEEP Vendors not meeting specifications must list all exceptions and note by placing an "X" beside the respective number associated with the particular specification Any exceptions are subject to inspection, testing, and approval prior to acceptance by Lewis County Track Mower shall be a new model and shall 1 Conform to or exceed the minimum specifications listed 2 Conform to the current Motor Vehicle Laws/Codes of the State of Washington 3 Comply with the current Federal Equipment Safety Standards 4 Shall meet the manufacturer's standard specifications and shall be further equipped as stated in these specifications whether considered standard or not PAYMENT Payment will be made by Lewis County on or about 30 days following date of delivery, providing billing invoice is in the office of the Lewis County Fiscal Department,351 NW North Street,Chehalis,WA 98532 prior to the 10th of the month 13 PRE-DELIVERY All items shall receive dealer factory pre-delivery service before being delivered Transportation damage shall be repaired by dealer prior to delivery All equipment will be in turnkey condition and subject to inspection prior to acceptance DELIVERY OF EQUIPMENT PURCHASES Packing and transportation expenses are the responsibility of the bidder All prices quoted must be F 0 B Destination, Freight Prepaid and Allowed, delivered and unloaded at the delivery address below Lewis County Central Shop 109 Forest Napavine Rd Chehalis, WA 98532 LITERATURE Descriptive brochure with reasonably detailed specifications for the unit offered must be enclosed with the bid documents COOPERATIVE PURCHASES. Lewis County has entered into Interlocal Purchase Agreements with other governmental agencies pursuant to RCW 39.34 Successful bidder,if agrees,can sell additional items at the bid price,terms and conditions to other governmental agencies Lewis County accepts no responsibility for the payment of the purchase price by other governmental agencies 14 PROPOSAL The undersigned hereby certifies that he/she has read and thoroughly understands and agrees to the terms, conditions, and specifications of this document for furnishing the item(s) listed to Lewis County and hereby submits the proposal on page 9 Firm Name(Type or Print) Authorized Signature Date Title of Person Signing Telephone Number Address City,State,Zip Code 15 6 . SPECIFICATIONS ITEMIZED OPTIONS I Specifications Check-List Tractor Mower shall be 4-wheel drive, enclosed cab, include a boom & flail cutter assembly, delivered, and in turn-key condition ("Delivery address listed on page 14") Make Model Please include brochure with model bid Year Minimum Specification Required List Specification Provided Cab &Chassis. Fully Enclosed Cab Air Conditioning& Heater Cab shall meet ANSI/ROPS certifications Door Locks Drivers seat shall be adjustable with arm rests Hour Meter &Tachometer, and lights to inform operator when the MFWD, differential lock, and PTO are engaged Headlights,taillights,turn signal and brake lights Fuel Tank shall be 75 gallon capacity—(minimum) Lock out capable Isolation switch Mirrors— Exterior left & right side Steering—Hydrostatic Power Shall include back-up alarm Shall include roof-mounted strobe light Wheel-base shall be 108" —110" Operating Weight. Base weight of tractor to be 12,000— 13,000 lbs Max Payload Capacity shall not be less than 21,500 lbs Engine. 140 Horse power @ 1,900 RPM—(minimum) 465 ft lbs Torque @ 1,600 RPM —(minimum) Diesel Engine to be compliant with US EPA Tier 4 emissions regulations Battery shall have 1200 cold cranking amps (minimum) 17 Primary fuel filter to be 10 micron (minimum) replaceable cartridge w/water indication sensor and drain Secondary fuel filter to be 2 micron (minimum) Transmission. Transmission to be PowrQuad Plus 16F/16R, AutoQuad Plus 24F/24R, or comparable—(Note transmission being offered) Hydraulics. PTO 540/1000 RPM, and shall have electro-hydraulic modulation Shall include an auxiliary front PTO drive Wheels &Tires. Front Tires Size 24 to 28—(list tire size provided) Must be Nokian radial tires (turf tread) Rear Tires Approximate size shall be 38—(list tire size provided) Must be Nokian radial tires (turf tread) Shall include L/R Wheel weight to be sized appropriately for a 24' boom and flail assembly Performance: Top speed shall be 19mph —(minimum) Tractor shall be 4-wheel drive Publications. Two (2) Operator Manuals One (1) Service Manual—(or CD) Boom Mower Assembly. Hydraulic Boom shall have 24' reach Boom shall be a Turret style design— (see attached photo on page 19) Mower assembly shall be a 48" Flail Head Flail assembly shall include full-length, replaceable skid shoes Flail assembly shall be equipped with 16 anvil style flail blades— (minimum) Boom & Flail assembly shall have an independent hydraulic system, separate from the tractor's hydraulic system 18 � "Ir k 4 to L c • } ` 4 19 BOCC AGENDA ITEM SUMMARY Resolution: BOCC Meeting Date Jul 01, 2019 Suggested Wording for Agenda Item Agenda Type: Notice Approve a call for bids for one Tractor Mower Contact Tim Mixer Phone 3607401194 RECEIVED Department Public Works JUN 2 4 2018 Action Needed. Call for Bids/Proposals LEWIS COUNTY PROSECUTING ATTORNEY Description The Fleet Services division of the Lewis County Public Works Department has determined the need for one or more Tractor Mower This equipment will be purchased with available FEMA funds A call for bids has been prepared and bids are due by 11 00 a.m. on July 23, 2019, to the Clerk of the Board of County Commissioners Bids will be publicly opened on or after 11 00 a.m on July 23,2019, at the Commissioners Meeting Room, 351 NW North St Room 223, CMS-01 Chehalis, Washington 98532 The advertising for the call for bids will be done by Lewis County pursuant to Washington State and County Codes Additional Copies Robin Saline,PW Tim Murphy,M&O Tim Mixer,M&O J9 - 1 76, 110666 Call For Bids all bidders that it will affirmatively ensure t' at in CALL FOR BIDS any contract entere. into NOTICE IS HEREBY GIV- pursuant to this advertise- EN that the Board of ment, disadvantaged busi- County Commissioners of ness enterprises as de- Lewis County, Washington fined at 49 CFR Part 26 will open sealed bids and will be afforded full oppor- publicly read them aloud tunity to submit bids in on or after 11:00 a.m. on response to this invitation AFFIDAVIT July 23,2019, at the Lewis and will not be discrimina- County Historic Court- ted against on the grounds OF PUBLICATION house-2nd floor. Board of of race, color, or national STATE OF WASHINGTON Meeting Room,Commissioners origin, or sex in considera Meeting Room, 351 NW lion for an award. North Street, Chehalis, The Board of County Corn- COUNTY OF LEWIS Washington, for furnishing missioners reserves the one or more new Tractor right to reject any or all Mower bids and to waive all Alysa Andrews and/or Mandy Klemola,and/or Kailyn Sawyer SEALED BIDS MUST BE informalities in the bidding. and/or Cindy Thayer says that she is the legal clerk of DELIVERED BY 11:00 DATED this 1st day of A.M. JULY,2019. (Lewis County official time Clerk of the Board of e runt rte is displayed on Axxess County Commissioners Intertel phones in the office Lewis County,Washington � V i i of Board of County Com- missioners. Published:The Chronicle a semi-weekly newspaper which has been established published — July 2,9,& 16,2019 in the English language and circulated continuously as a semi Sealed bids must be deliv- weekly newspaper in the City of Centralia and in Lewis County eyed to the"Lewis County Commissioner's Office Washington,general circulation in Lewis County for more than (Lewis County Historic six(6)months prior to the date of the first publication of the Courthouse, 2nd Floor, notice hereto attached,and that the said Chronicle was on the 7th 351 NW North Street, day of July 1941 approved as a legal newspaper by the Superior Chehalis, WA 98532) by Court of said Lewis County And that the attached is a true copy 11:00 a.m. on the date specified for opening and and was published in regular issues(and not in supplement form) in an envelope clearly of said newspaper as LEGAL#110666 RE:Call For Bids marked "SEALED BID FOR ONE OR MORE once eac1I or a period of 3 W' Q TRACTOR MOWER" -TO BE OPENED JULY 23, commencing on 07/02/2019 and ending on 07/16/2019 2019 ON OR AFTER 11:00 AM. and both regularly distributed to its subscribers during all of said forms Specifications and bid g forms may be obtained period That the full amount of the fee charged for the foregoing from Lewis County Depart- publication is the sumo 0 21 ment of Public Works Fleet 111/\\\lJ Division located at 476 W. Main St., Chehalis, WA • Subscribed an orn to before 07/16/2019 98532, t e l e p h o n e 360-740-1194 or from t Lewis County's website at _ L J' — _ t- ' 1 www.lewiscountywa.gov. The Lewis County Public Notary Public in and for the State of Washington Works Department in ac- residing at cordance with Title VI of • . " 1964, Rights Act of � o$ &• a � A ` P94 78 S at 252, 42 • V 2S .ems '�� and CTit e0 49,to Code 2000d-4 of 'OWN ARY �{ • � �� •'�. i. Federal Regulations, De- • 44 NOTAq��, partment of Transportation, • = subtitle A, Office of the PUBLIC ••? Secretary, Part 21 nondis- •�•s 10 �.\ crimination in Federally as- l• • %_•c WgSN �\`\\````` Department issued of Transporta- 40,,�IIIIIII",t``N pursuant to such Act, hereby notifies