Call for Bids for one new vehicle to be purchased by the CD Dept BEFORE THE BOARD OF COUNTY COMMISSIONERS
OF LEWIS COUNTY, WASHINGTON
APPROVE A CALL FOR BIDS FOR ONE NEW VEHICLE ) RESOLUTION NO. 19-\q D
TO BE PURCHASED BY THE COMMUNITY )
DEVELOPMENT DEPARTMENT )
WHEREAS, the Lewis County Community Development Department (Department) has determined
a need for an additional vehicle for departmental use, and
WHEREAS, this vehicle will be purchased using additional revenue which was not anticipated in
2019 and
WHEREAS, the Board of County Commissioners (BOCC) wish to issue a call for bids for one new
four-wheel drive Sport Utility Vehicle (SUV), and
WHEREAS, the BOCC has reviewed the attached Call for Bids and it appears to be in the best
interest of the public
NOW THEREFORE BE IT RESOLVED that the BOCC has determined that Call for Bids for a new
SUV be in the best interest of the public and
BE 1T FURTHER RESOLVED that bids for this proposal shall be submitted to the Clerk of the
BOCC (351 NW North St., Room 210, Chehalis, WA 98532), on or before 11 00 a.m on
Wednesday, July 24, 2019, subject to official proposal addenda that establishes an alternate bid
due date or opening time
Done in open session this day of July, 2019
APPROVED AS TO FORM BOAR' OF COUNTY COM STONERS
Jona
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r„ Prosecuting Attorney LEW COUNTY, WASH TON
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CALL FOR BIDS
ONE NEW FOUR-WHEEL DRIVE SUV
TO
LEWIS COUNTY HISTORIC COURTHOUSE
BOARD OF COUNTY COMMISSIONERS OFFICE
351 NW NORTH STREET
CHEHALIS, WASHINGTON 98532
BID OPENING*
WHERE Lewis County Public Services Building
2025 NE Kresky Ave
Chehalis, Washington 98532
DATE July 24, 2019
TIME On or after 11 00 AM
1
BID PACKET CONTENTS
1 CALL FOR BIDS
2 ADVERTISING PLAN
3 BID FORM
4 BID DOCUMENT CHECKLIST
5 GENERAL CONDITIONS
6 SPECIFICATIONS / ITEMIZED OPTIONS
2
1 .
CALL FOR BIDS
CALL FOR BIDS
NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County, Washington will
open sealed bids and publicly read them aloud on or after 11:00 a m on July 24, 2019, at the Lewis County Public
Services Building, 2025 NE Kresky Ave.,Chehalis, Washington,for furnishing one new four-wheel drive SUV
SEALED BIDS MUST BE DELIVERED BY 11.00 A.M.
(Lewis County official time is displayed on Axxess Intertel phones in the office of Board of County Commissioners.)
Sealed bids must be delivered to the Lewis County Commissioner's Office (Lewis County Historic
Courthouse, 2nd Floor, 351 NW North Street, Chehalis,WA 98532) by 11:00 a.m on the date specified for opening and
in an envelope clearly marked "SEALED BID FOR ONE FOUR-WHEEL DRIVE SUV" -TO BE OPENED JULY 24, 2019 ON
OR AFTER 11:00 AM
Specifications and bid forms may be obtained from the Lewis County Community Development
Department located at 2025 NE Kresky Ave ,Chehalis, WA 98532, telephone 360-740-1146 or from Lewis
County's website at www.lewiscountywa.gov
The Lewis County Community Development Department, in accordance with Title VI of the Civil
Rights Act of 1964, 78 Stat 252,42 U.S.0 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department
of Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally assisted programs of
the Department of Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively
insure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as
defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will not
be discriminated against on the grounds of race, color, or national origin, or sex in consideration for an award
The Board of County Commissioners reserves the right to reject any or all bids and to waive all
informalities in the bidding
DATED this 8th day of JULY, 2019
Rieva Lester,Clerk of the Board
of County Commissioners
Lewis County,Washington
PUBLISH. The Chronicle—July 9& 11, 2019
Lewis County Web Site @ www.lewiscountywa.gov/
4
2 .
ADVERTISING PLAN
ADVERTISING PLAN
The Call for Bids will be advertised in the following publications.
• The Chronicle - July 9 & 11, 2019
Bid information will also be available on the Lewis County website at www Lewiscountvwa.gov
6
3 .
BID FORM
LEWIS COUNTY COMMUNITY DEVELOPMENT DEPARTMENT
2025 NE KRESKY AVE.
CHEHALIS, WA 98532
The Board of Lewis County Commissioners will open sealed bids and publicly read them aloud at the Lewis
County Public Services Building, 2025 NE Kresky Ave., Chehalis, Washington, on
WEDNESDAY,JULY 24, 2019 ON OR AFTER 11.00 A.M.
For the following specified items
ONE FOUR-WHEEL DRIVE SUV
Sealed bids must be delivered to the Lewis County Historic Courthouse — 2nd Floor, Board of County
Commissioner's Office, 351 NW North Street, Chehalis, Washington, 98532, by 11 00 A.M on the above-
specified date in a sealed envelope clearly marked
SEALED BIDS FOR. ONE FOUR-WHEEL DRIVE SUV
TO BE OPENED. WEDNESDAY,JULY 24, 2019 ON OR AFTER 11.00 A.M.
8
BID FORM
SEE ATTACHED CONDITIONS AND SPECIFICATIONS
1 ONE SUV— (price out one suv only) $
2 WASHINGTON STATE SALES TAX +$
3 PURCHASER PAYS THIS AMOUNT = $
Guaranteed delivery shall be within thirty(30) days after award of bid
Bidder Authorized Signature Date
Firm Address Title of Person Signing
City,State Zip Telephone Number
9
4 .
BID DOCUMENT
CHECK LIST
10
The following items must be returned in the completed bid package
1. BID FORM (Pg 9)
2 WARRANTY INFORMATION (B-T-B and Power Train)
3 TERMS, CONDITIONS, & SPEC Acknowledgement (Pg. 15)
4 LIST OF REFERENCES
(Complete name, address and phone number of three customers who
have purchased similar equipment within the last two (2) years
5. SPECIFICATIONS SHEET (Complete Check-List Pg 17 - 18)
6. ITEMIZED OPTIONS (Pg 19) with BROCHURE
11
5 .
GENERAL CONDITIONS
GENERAL CONDITIONS
BID CONSIDERATION
The Board of Lewis County Commissioners reserves the right to reject any or all bids,waive informalities, and to
contract as the best interest of the County may appear This bid will be compared to bids received on the Washington
State Contract Commissioners reserve the right to award to the most advantageous bid to the County
DOCUMENT FORM
The bidder shall completely fill in the information required in all the blank spaces provided and shall return all forms
and other documentation requested when submitting bid forms Information may be obtained from the Lewis County
Community Development Department, 2025 NE Kresky Ave., Chehalis, WA 98532, telephone 360-740-1146 or Lewis
County's website at www.lewiscountywa,gov
PROPOSAL SHEET.
Vendors not meeting specifications must list all exceptions and note by placing an "X" beside the respective number
associated with the particular specification Any exceptions are subject to inspection, testing, and approval prior to
acceptance by Lewis County
SUV's shall be a new model and shall
1 Conform to or exceed the minimum specifications listed
2 Conform to the current Motor Vehicle Laws/Codes of the State of Washington
3 Comply with the current Federal Motor Vehicle Safety Standards
4 Shall meet the manufacturer's standard specifications and shall be further equipped as stated in these
specifications whether considered standard or not
PAYMENT.
Payment will be made by Lewis County on or about 30 days following date of delivery, providing billing invoice is in the
office of the Lewis County Community Development Department, 2025 NE Kresky Ave , Chehalis, WA 98532 prior to
the 10th of the month
13
PRE-DELIVERY*
All items shall receive dealer factory pre-delivery service before being delivered Transportation damage shall be
repaired by dealer prior to delivery All equipment will be in turnkey condition and subject to inspection prior to
acceptance
DELIVERY OF VEHICLE PURCHASES
Packing and transportation expenses are the responsibility of the bidder All prices quoted must be F 0 B Destination,
Freight Prepaid and Allowed, delivered and unloaded at the delivery address below
Lewis County Motor Pool
476 W Main St
Chehalis, WA 98532
LITERATURE*
Descriptive brochure with reasonably detailed specifications for the unit offered must be enclosed with the bid
documents
COOPERATIVE PURCHASES.
Lewis County has entered into Interlocal Purchase Agreements with other governmental agencies pursuant to RCW
39 34 Successful bidder,if agrees,can sell additional items at the bid price,terms and conditions to other governmental
agencies Lewis County accepts no responsibility for the payment of the purchase price by other governmental
agencies
14
PROPOSAL.
The undersigned hereby certifies that he/she has read and thoroughly understands and agrees to the terms,
conditions, and specifications of this document for furnishing the item(s) listed to Lewis County and hereby
submits the proposal on page 9
Firm Name(Type or Print) Authorized Signature Date
Title of Person Signing Telephone Number
Address City,State Zip Code
15
6 .
SPECIFICATIONS
ITEMIZED OPTIONS
I Specifications Check-List
SUV shall be four-wheel drive, new (2019 or newer) and delivered to Lewis County Motor Pool
(Delivery address listed on page 14)
Make
Model
Please include brochure with model bid. Year
Minimum Specification Required List Specification Provided
Air Bags (Front and Safety Canopy)
Air Conditioning
Auxiliary Power Point/s
Brakes (4-Wheel Anti-Lock Disc Brake System)
Cruise Control
Daytime Running Lights— (Low Beam)
Engine (2.4L I4 Zero Evap Engine with ESS)
Exterior Color - White
Front Row Map Lights, 2nd Row Dome Lamp, Rear
Cargo Area Light
Fuel Tank Capacity (15 gallon or larger)
Full Carpeting (with front & rear carpeted floor mats)
Interior Passenger/Cargo Volume Area - (Approximately
100 Cubic Ft )
License Vehicle/s shall be licensed by the dealership
and will provide registration and exempt license
plates
Manual Tilt &Telescoping Steering Wheel
Outside Temperature Display
Power Windows, Door Locks, and Mirrors
Privacy Glass Rear Side Windows & Rear Lift-gate
Window
Radio —AM/FM (Factory Installed)
Rear Defroster
Rear-view Camera
i Remote Keyless Entry (4 FOBS/Keys)
17
Seat Belts and Head Restraints for all 5 Seating
Positions
Seating 5-Passenger, Front Cloth Buckets, 2nd Row
60/40 Fold-Flat and Reclining Split Bench
Skid Plates
Spare Wheel/Tire, Wheel Nut Wrench, and Jack
Steering Power Steering or Electric-Assisted Steering
Tires Pressure Monitoring System
Transmission (9-Spd 948TE FWD/AWD Automatic)
Voice Recognition Communications— (Hands-free cell
phone)
Warranty (Bumper-to-Bumper)
Warranty (Powertrain Warranty)
Windshield Wipers Front & Rear with Variable
Intermittent
18
ITEMIZED OPTIONS.
1 If an item listed below is included as standard equipment in base model, indicate on line as
"included "
2 If the vehicle manufacture you represent is unable to provide an option listed below,
indicate on line as "unavailable "
**DO NOT include these prices in base bid submitted on page 9**
Additions/Accessories: (Enter amount for one vehicle)
1 Service Manuals (Service manual &Service wiring diagrams) $
2 Interior Cargo Cover $
19
i
BOCC AGENDA ITEM SUMMARY
Resolution BOCC Meeting Date. Jul 08, 2019
Suggested Wording for Agenda Item Agenda Type Notice
Approve a call for bids for one new vehicle to be purchased by Community Developme , ;J WED
Jul_ 0 Ll
Contact Lee Napier Phone 360 740 26*OS A77nR�
8 LEW!S COI
Department: Community Development
Action Needed Call for Bids/Proposals
Description
The Community Development Department has determined the need for an additional vehicle in order to
complete day to day business activities, including, but not limited to certain inspections This vehicle will be
purchased using additional revenue which was not budgeted for 2019 A call for bids has been prepared and
bids are due by 11 00 a.m on July 24, 2019, to the Clerk of the Board of County Commissioners Bids will be
opened at or after 11 00 a.m on July 24, 2019, at the Lewis County Public Services Building,2025 NE Kresky
Ave ,Chehalis,Washington 98532
The advertising for the call for bids will be done by Lewis County pursuant to Washington State and County
Codes
Approvals
User 1 Group Status
Napier, Lee Community Development Pending
Sanford, Doyle Community Development ! Pending
Lester, Rieva BOCC ! Pending
Eisenberg, Eric Prosecutor Pending
Murphy,Timothy Public Works Pending
Additional Copies
Doyle Sanford
Tim Murphy
Tim Mixer
Graham Gowing
110765 Call For Bids entered into pursuant to
this advertisement, disad-
CALL FOR BIDS vantaged business enter-
NOTICE IS HEREBY GIV- prises as defined at 49
EN that the Board of CFR Part 26 will be
County Commissioners of afforded full opportunity to
Lewis County, Washington submit bids in response to
AFFIDAVIT will open sealed bids and this invitation and will not
publicly read them aloud be discriminated against
on or after 11:00 a.m on on the grounds of race,
OF PUBLICATION July 24, 2019, at the Lewis color, or national origin or
County Public Services sex in consideration for an
STATE OF WASHINGTON Building, 2025 NE Kresky award.
Ave., Chehalis, Washing- The Board of County Corn-
COUNTY OF LEWIS ton, for furnishing one new missioners reserves the
four-wheel drive SUV right to reject any or all
SEALED BIDS MUST bids and to waive all
Alysa Andrews,and/or Mandy Kiemola,and/or Kailyn Sawyer BE DELIVERED informalities in the bidding.
and/or Cindy Thayer says that she is the legal clerk of BY 11:00 A.M DATED this 8th day of
(Lewis County official time JULY,2019.
is displayed on Axxess Rieva Lester,
I)E r Intertel phones in the office Clerk of the
Qttjroiittit of Board of County Com- Board of County
Com-
missioners.) Commissioners
a semi-weekly newspaper,which has been established,published Sealed bids must be County Lewis County,
y P erect to the Lewis County Washington
in the English language,and circulated continuously as a Commissioner's Office PUBLISH: The Chronicle
semi-weekly newspaper in the City of Centralia,and in Lewis (Lewis County Historic July 9 11,2019
County,Washington,general circulation in Lewis County for Courthouse, 2nd Floor, Lewis County Web Site @
more than six(6)months prior to the date of the first publication 351 NW North Street, www.lewiscountywa.gov/
Chehalis, WA 98532) by
of the notice hereto attached,and that the said Chronicle was on 11:00 a.m. on the date
the 7th day of July 1941 approved as a legal newspaper by the specified for opening and July 11,The Chronicle
in an envelope clearly
July 9&11,2019
Superior Court of said Lewis County And that the attached is a p clear)
true copy and was published in regular issues(and not in marked "SEALED BID
supplement form)of said newspaper as LEGAL#110765 FOR ONE FOUR-TO BE
PP ) DRIVE SUV" TO BE
RE:Call For Bids OPENED JULY 24, 2019
ON OR AFTER 11:00 AM.
once eachfor a period of 21:: f2..) Specifications and bid
forms may be obtained
commencing on 07/09/2019 and ending on 07/11/2019 County
oLewis y Development
Department located at
and both regularly distributed to its subscribers during all of said 2025 NE Kresky Ave.,
period.That the full amount of the fee charged for the foregoing Chehalis, WA 98532, tele-
publication is the sum of$63.24 phone 360-740-1146 or
from Lewis County's web-
• site at www.lewiscountyw
�'��`.1 t ' a.gov
Sub- -c .,d sworn to before me 07/11/2019 ' The Lewis County Com-
munity Development De-
...114 / G' , 1L partment, in accordance
with Title VI of the Civil
ttliltt�rf� Rights Act of 1964, 78
Notary Public in and for the State of WikiA 6 ��q�� Stat.252,42 U.S.0 2000d
res gat ``�`� • o UA � A'r1'i��ii Code 2000d-4
of Federal TRegula
// L j d, , A.+ QOM' Sa 9 S tions, Department of
�1.� _ .1,N�, Transportation, subtitle A,•• ......_ �' _ Office of the Secretary,
PUBLIC Part 21 nondiscrimination
in Federally assisted pro-
%ci� "'�C �1� `� grams of the Department
"9�• An#�� ..c
pursuant pursua Transportation suchissued
/1);iiVA' i-04°\•\
-NI � �� hereby notifies all bidders
that it will affirmatively
insure that in any contract