Call for bids for 1 under bridge inspection platform for PW maintenance division BEFORE THE BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: RESOLUTION NO. 20-006
APPROVING A CALL FOR BIDS FOR ONE (1) UNDER
BRIDGE INSPECTION PLATFORM FOR THE PUBLIC
WORKS ROAD MAINTENANCE DIVISION
WHEREAS, the Lewis County Public Works Fleet Division has determined a need for
one (1) Under Bridge Inspection Platform for the Public Works Road Division; and
WHEREAS, the Under Bridge Inspection Platform will be purchased with available FEMA
funds; and
WHEREAS, the Board of County Commissioners wish to issue a call for bids for one (1)
new Under Bridge Inspection Platform.
NOW THEREFORE BE IT RESOLVED that the Department of Public Works is instructed
to prepare a call for bids and contract specifications for one (1) new Under Bridge
Inspection Platform.
Bids for this proposal shall be submitted to the Clerk of the BOCC (351 N.W. North
Street, Room 210, CMS-01, Chehalis, Washington 98532) by or before 11:00 a.m. on
Tuesday, February 4, 2020, and will be opened on or after 11:00 a.m. on February 4,
2020, subject to official proposal addenda that establishes an alternate bid due date or
opening time.
DONE IN OPEN SESSION this 13th day of January, 2020.
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
Amber Smith Gary Stamper
By: Amber Smith, Gary Stamper, Chair
Deputy Prosecuting Attorney
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ATTEST: "'•Z;
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Edna J . Fund
° \c„•.Edna J. Fund, Vice Chair
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Rieva Lester Robert C. Jackson
Rieva Lester, Robert C. Jackson, Commissioner
Clerk of the Lewis County Board of County
Commissioners
CALL FOR BIDS
NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County,Washington
will open sealed bids and publicly read them aloud on or after 11:00 a.m.on February 4,2020,at the Lewis County
Historic Courthouse —2"d floor, Board of County Commissioners Meeting Room, 351 NW North Street, Chehalis,
Washington,for furnishing one new Under Bridge Inspection Platform.
SEALED BIDS MUST BE DELIVERED BY 11:00 A.M.
(Lewis County official time is displayed on A)xess Intertel phones in the office of Board of County Commissioners.)
Sealed bids must be delivered to the Lewis County Commissioner's Office (Lewis County Historic
Courthouse, 2" Floor,351 NW North Street, Chehalis,WA 98532) by 11:00 a.m.on the date specified for opening
and in an envelope clearly marked "SEALED BID FOR ONE NEW UNDER BRIDGE INSPECTION PLATFORM" -TO BE
OPENED FEBRUARY 4,2020 ON OR AFTER 11:00 AM.
Specifications and bid forms may be obtained from Lewis County Department of Public Works
Fleet Division located at 476 W. Main St.,Chehalis, WA 98532,telephone 360-740-1194 or from Lewis
County's website at www.lewiscountywa.gov.
The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of
1964, 78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of
Transportation, subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally assisted programs of
the Department of Transportation issued pursuant to such Act,hereby notifies all bidders that it will affirmatively
ensure that in any contract entered into pursuant to this advertisement, disadvantaged business enterprises as
defined at 49 CFR Part 26 will be afforded full opportunity to submit bids in response to this invitation and will
not be discriminated against on the grounds of race, color, or national origin, or sex in consideration for an
award.
The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities
in the bidding.
DATED this 13`h day of JANUARY,2020.
Clerk of the Board of County Commissioners
Lewis County,Washington
PUBLISH: The Chronicle—January 14&21,2020
Lewis County Web Site @ www.lewiscountywa.gov/
CALL FOR BIDS
ONE NEW UNDER BRIDGE INSPECTION PLATFORM
(AKA Under Bridge Inspection Trailer/ UBIT)
TO:
LEWIS COUNTY HISTORIC COURTHOUSE
BOARD OF COUNTY COMMISSIONERS OFFICE
351 NW NORTH STREET
CHEHALIS, WASHINGTON 98532
BID OPENING:
WHERE: Lewis County Historic Courthouse
Board of County Commissioners Meeting Room
351 NW North Street
Chehalis, Washington 98532
DATE: February 4, 2020
TIME: On or after 11:00 AM
1
BID PACKET CONTENTS
1. CALL FOR BIDS
2. ADVERTISING PLAN
3. BID FORM
4. BID DOCUMENT CHECKLIST
5. GENERAL CONDITIONS
6. SPECIFICATIONS
2
1 .
CALL FOR BIDS
CALL FOR BIDS
NOTICE IS HEREBY GIVEN that the Board of County Commissioners of Lewis County, Washington will
open sealed bids and publicly read them aloud on or after 11:00 a.m.on February 4, 2020,at the Lewis County Historic
Courthouse-2' floor,Board of County Commissioners Meeting Room,351 NW North Street,Chehalis,Washington,for
furnishing one new Under Bridge Inspection Platform.
SEALED BIDS MUST BE DELIVERED BY 11:00 A.M.
(Lewis County official time is displayed on Axxess Intertel phones in the office of Board of County Commissioners.)
Sealed bids must be delivered to the Lewis County Commissioner's Office (Lewis County Historic
Courthouse, 2"d Floor, 351 NW North Street, Chehalis,WA 98532) by 11:00 a.m. on the date specified for opening and
in an envelope clearly marked"SEALED BID FOR ONE NEW UNDER BRIDGE INSPECTION PLATFORM" -TO BE OPENED
FEBRUARY 4,2020 ON OR AFTER 11:00 AM.
Specifications and bid forms may be obtained from Lewis County Department of Public Works
Fleet Division located at 476 W. Main St.,Chehalis, WA 98532,telephone 360-740-1194 or from Lewis County's
website at www.lewiscountywa.gov.
The Lewis County Public Works Department in accordance with Title VI of the Civil Rights Act of 1964,
78 Stat. 252, 42 U.S.C. 2000d to 2000d-4 and Title 49, Code of Federal Regulations, Department of Transportation,
subtitle A, Office of the Secretary, Part 21, nondiscrimination in Federally assisted programs of the Department of
Transportation issued pursuant to such Act, hereby notifies all bidders that it will affirmatively ensure that in any
contract entered into pursuant to this advertisement,disadvantaged business enterprises as defined at 49 CFR Part
26 will be afforded full opportunity to submit bids in response to this invitation and will not be discriminated against
on the grounds of race,color,or national origin,or sex in consideration for an award.
The Board of County Commissioners reserves the right to reject any or all bids and to waive all informalities in
the bidding.
DATED this 13th day of JANUARY,2020.
Clerk of the Board of County Commissioners
Lewis County,Washington
PUBLISH: The Chronicle—January 14&21, 2020
Lewis County Web Site @ www.lewiscountywa.gov/
4
2 .
ADVERTISING PLAN
ADVERTISING PLAN
The Call for Bids will be advertised in the following publications:
• The Chronicle - Tuesday,January 14 &21, 2020
Bid information will also be available on the Lewis County website at www.Lewiscountywa.gov
6
3 .
BID FORM
LEWIS COUNTY PUBLIC WORKS DEPARTMENT
FLEET SERVICES DIVISION
476 W. MAIN ST.
CHEHALIS, WA 98532
The Board of Lewis County Commissioners will open sealed bids and publicly read them aloud at the Lewis
County Historic Courthouse-211 floor, Board of County Commissioners Meeting Room, 351 NW North Street,
Chehalis, Washington, on:
TUESDAY, FEBRUARY 4, 2020 ON OR AFTER 11:00 A.M.
For the following specified items:
ONE NEW UNDER BRIDGE INSPECTION PLATFORM
Sealed bids must be delivered to the Lewis County Historic Courthouse — 2nd Floor, Board of County
Commissioner's Office, 351 NW North Street, Chehalis, Washington, 98532, by 11:00 A.M. on the above-
specified date in a sealed envelope clearly marked:
SEALED BIDS FOR: ONE NEW UNDER BRIDGE INSPECTION PLATFORM
TO BE OPENED: TUESDAY, FEBRUARY 4, 2020 ON OR AFTER 11:00 A.M.
8
BID FORM
SEE ATTACHED CONDITIONS AND SPECIFICATIONS
1. ONE(1) NEW UNDER BRIDGE INSPECTION PLATFORM $
2. WASHINGTON STATE SALES TAX +$
3. PURCHASER PAYS THIS AMOUNT =$
Guaranteed delivery shall be within ninety(90)days of bid award.
Bidder Authorized Signature Date
Firm Address Title of Person Signing
City,
State Zip Telephone Number
9
4 .
BID DOCUMENT
CHECK LIST
The following items must be returned in the completed bid package:
1. _ BID FORM (Pg. 9)
2. WARRANTY INFORMATION
3. TERMS, CONDITIONS, & SPEC Acknowledgement (Pg. 22)
4. LIST OF REFERENCES
(Complete name, address and phone number of three customers who
have purchased similar equipment within the last two (2) years
5. SPECIFICATIONS SHEET (Complete Check-List on Pg. 24-27)
6. BROCHURE
11
5 .
GENERAL CONDITIONS
GENERAL CONDITIONS
BID CONSIDERATION:
The Board of Lewis County Commissioners reserves the right to reject any or all bids,waive informalities,and to
contract as the best interest of the County may appear. This bid will be compared to bids received on the Washington
State Contract.Commissioners reserve the right to award to the most advantageous bid to the County.
DOCUMENT FORM:
The bidder shall completely fill in the information required in all the blank spaces provided and shall return all forms and
other documentation requested when submitting bid forms. Information may be obtained from the Department of
Public Works, Maintenance &Operations Division,476 W. Main St.,Chehalis,WA 98532, telephone 360-740-1194 or
Lewis County's website at www.lewiscountywa.gov.
PROPOSAL SHEET:
Vendors not meeting specifications must list all exceptions and note by placing an "X" beside the respective number
associated with the particular specification. Any exceptions are subject to inspection, testing, and approval prior to
acceptance by Lewis County.
Under Bridge Inspection Platform shall be a new model and shall:
1. Conform to or exceed the minimum specifications listed.
2. Conform to the current Motor Vehicle Laws/Codes of the State of Washington.
3. Comply with the current Federal Motor Vehicle Safety Standards.
4. Shall meet the manufacturer's standard specifications and shall be further equipped as stated in these
specifications whether considered standard or not.
PAYMENT:
Payment will be made by Lewis County on or about 30 days following date of delivery, providing billing invoice is in the
office of the Lewis County Fiscal Department,351 NW North Street,Chehalis,WA 98532 prior to the 10th of the month.
13
PRE-DELIVERY:
All items shall receive dealer factory pre-delivery service before being delivered. Transportation damage shall be
repaired by dealer prior to delivery. All equipment will be in turnkey condition and subject to inspection prior to
acceptance.
DELIVERY OF EQUIPMENT PURCHASES:
Packing and transportation expenses are the responsibility of the bidder. All prices quoted must be F.O.B. Destination,
Freight Prepaid and Allowed,delivered and unloaded at the delivery address below.
Lewis County Central Shop
109 Forest Napa vine Rd. Chehalis, WA
98532
LITERATURE:
Descriptive brochure with reasonably detailed specifications for the unit offered must be enclosed with the bid
documents.
COOPERATIVE PURCHASES:
Lewis County has entered into Interlocal Purchase Agreements with other governmental agencies pursuant to RCW
39.34. Successful bidder,if agrees,can sell additional items at the bid price,terms and conditions to other governmental
agencies. Lewis County accepts no responsibility for the payment of the purchase price by other governmental agencies.
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STATE AND FEDERAL LAWS TO BE OBSERVED
The applicant must comply with all state and federal laws in performing all tasks undertaken with respect
to the Public Assistance Program. The following sections are included for informational purposes and
are not professed to include all relevant laws. It is the applicant's responsibility to comply with all
federal, state, and local laws.
1. EQUAL EMPLOYMENT OPPORTUNITY—All contracts shall contain a provision requiring
compliance with E.O. 11246, "Equal Employment Opportunity," as amended by E.O. 11375, "Amending
Executive Order 11246 Relating to Equal Employment Opportunity," and as supplemented by
regulations at 41 CFR part 60, "Office of Federal Contract Compliance Programs, Equal Employment
Opportunity, Department of Labor."
2. COPELAND "ANTI-KICKBACK" ACT (18 U.S.C. 874 AND 40 U.S.C. 276c)—All contracts and
subgrants in excess of$2,000 for construction or repair awarded by recipients and subrecipients shall
include a provision for compliance with the Copeland "Anti-Kickback"Act(18 U.S.C. 874), as
supplemented by Department of Labor regulations (29 CFR part 3, "Contractors and Subcontractors on
Public Building or Public Work Financed in Whole or in Part by Loans or Grants from the United
States"). The Act provides that each contractor or subrecipient shall be prohibited from inducing, by
any means, any person employed in the construction, completion, or repair of public work, to give up
any part of the compensation to which he is otherwise entitled. The recipient shall report all suspected
or reported violations to the Federal awarding agency.
3. CONTRACT WORK HOURS AND SAFETY STANDARDS ACT (40 U.S.0 327-333) —Where
applicable, all contracts awarded by recipients in excess of$2,000 for construction contracts and in
excess of$2,500 for other contracts that involve the employment of mechanics or laborers shall include
a provision for compliance with Sections 102 and 107 of the Contract Work Hours and Safety
Standards Act(40 U.S.C. 327-333), as supplemented by Department of Labor regulations (29 CFR part
5). Under Section 102 of the Act, each contractor shall be required to compute the wages of every
mechanic and laborer on the basis of a standard work week of 40 hours. Work in excess of the
standard work week is permissible provided that the worker is compensated at a rate of not less than 1
1/2 times the basic rate of pay for all hours worked in excess of 40 hours in the work week. Section 107 of
the Act is applicable to construction work and provides that no laborer or mechanic shall be required to
work in surroundings or under working conditions which are unsanitary, hazardous or dangerous.
These requirements do not apply to the purchases of supplies or materials or articles ordinarily
available on the open market, or contracts for transportation or transmission of intelligence.
4. RIGHTS TO INVENTIONS MADE UNDER A CONTRACT OR AGREEMENT— Contracts or
agreements for the performance of experimental, developmental, or research work shall provide for the
rights of the Federal Government and the recipient in any resulting invention in accordance with 37
CFR part 401, "Rights to Inventions Made by Nonprofit Organizations and Small Business Firms Under
Government Grants, Contracts and Cooperative Agreements," and any implementing regulations
issued by the awarding agency.
15
5. CLEAN AIR ACT(42 U.S.C. 7401 et seq.) AND THE FEDERAL WATER POLLUTION
CONTROL ACT(33 U.S.C. 1251 et seq.), as amended— Contractors and subgrants of amounts in
excess of$100,000 shall contain a provision that requires the recipient to agree to comply with all
applicable standards, orders or regulations issued pursuant to the Clean Air Act (42 U.S.C. 7401 et
seq.) and the Federal Water Pollution Control Act as amended (33 U.S.C. 1251 et seq.) Violations
shall be reported to the Federal awarding agency and the Regional Office of the Environmental
Protection Agency(EPA).
6. BYRD ANTI-LOBBYING AMENDMENT (31 U.S.C. 1352)— Contractors who apply or bid for an
award of$100,000 or more shall file the required certification. Each tier certifies to the tier above that it
will not and has not used Federal appropriated funds to pay any person or organization for influencing
or attempting to influence an officer or employee of any agency, a member of Congress, officer or
employee of Congress, or an employee of a member of Congress in connection with obtaining any
Federal contract, grant or any other award covered by 31 U.S.C. 1352. Each tier shall also disclose
any lobbying in non-Federal funds that takes place in connection with obtaining any Federal award.
Such disclosures are forwarded from tier to tier up to the recipient.
7. DEBARMENT AND SUSPENSION (E.O.s 12549 and 12689) — No contract shall be made to
parties listed on the General Services Administration's List of Parties Excluded from Federal
Procurement or Nonprocurement Programs in accordance with E.O.s 12549 and 12689, "Debarment
and Suspension." This list contains the names of parties debarred, suspended, or otherwise excluded
by agencies, and contractors declared ineligible under statutory or regulatory authority other than E.O.
12549. Contractors with awards that exceed the small purchase threshold shall provide the required
certification regarding its exclusion status and that of its principal employees.
8. PUBLIC LAW 88-352, TITLE VI OF THE CIVIL RIGHTS ACT OF 1964(42 U.S.C. 2000d et
seq.) (24 CFR Part 1). The APPLICANT must comply with the provisions of"Public Law 88-352,"
which refers to Title VI of the Civil Rights Act of 1964(42 U.S.C. 2000d et seq.). The law provides that
no person in the United States shall, on the grounds of race, color or national origin, be denied the
benefits of, be excluded from participation in, or be subjected to discrimination under any program or
activity receiving federal financial assistance.
9. SECTION 504 OF THE REHABILITATION ACT, 1973, AS AMENDED (29 U.S.C. 794). The
APPLICANT must comply with Section 504 of the Rehabilitation Act of 1973, as amended, which
provides that no otherwise qualified individual shall, solely by reason of his or her disability, be
excluded from participation (including employment), denied program benefits or be subjected to
discrimination under any program or activity receiving federal assistance funds.
10. AMERICANS WITH DISABILITIES ACT (42 U.S.C. 12101, et seq.) The APPLICANT shall
comply with the provisions of the Americans with Disabilities Act, 42 U.S.C. 12101, et. seq. That Act
provides a comprehensive national mandate to eliminate discrimination against individuals with
disabilities. The Act may impose requirements on the APPLICANT in four principle ways: 1) with
respect to employment; 2) with respect to the provision of public services; 3) with respect to
transportation; 4)with respect to existing facilities and new construction.
16
11. THE NATIONAL ENVIRONMENTAL POLICY ACT OF 1969 (NEPA) (42 U.S.0 Section 4321
et seq., and 24 CFR Part 58). The APPLICANT shall comply with the provisions of the National
Environmental Policy Act of 1969. The purpose of this Act is to attain the widest use of the environment
without degradation, risk to health or safety, or other undesirable and unintended
consequences. Environmental review procedures, including determining and publishing a Finding of
Significance or of No Significance for a proposal, are a necessary part of this process. Pursuant to
these provisions, the APPLICANT must also submit environmental certifications to the DEPARTMENT
when requesting that funds be released for the project. The APPLICANT must certify that the proposed
project will not significantly impact the environment and that the APPLICANT has complied with
environmental regulations and fulfilled its obligations to give public notice of the funding request,
environmental findings and compliance performance.
12. EXECUTIVE ORDER 11990, MAY 24, 1977: PROTECTION OF WETLANDS (42 F.R. 26961 et
seq.) The APPLICANT shall comply with Executive Order 11990. The intent of this Executive Order is
(1)to avoid, to the extent possible, adverse impacts associated with the destruction or modification of
wetland, and (2) to avoid direct or indirect support of new construction in wetlands wherever there is a
practical alternative. The APPLICANT, to the extent permitted by law, must avoid undertaking or
providing assistance for new construction located in wetlands unless (1)there is no practical alternative
to such construction, and (2) the proposed action includes all practical measures to minimize harm to
wetlands which may result from such use. In making this determination, the APPLICANT may take into
account economic, environmental and other pertinent factors.
13. EXECUTIVE ORDER 11988, MAY 24, 1977: FLOODPLAIN MANAGEMENT(42 F.R. 26951 et
seq). The APPLICANT shall comply with the provisions of Executive Order 11988. The intent of this
Executive Order is to (1) avoid, to the extent possible, adverse impacts associated with the occupancy
and modification of floodplains, and (2)avoid direct or indirect support of floodplain development
wherever there is a practical alternative. If the APPLICANT proposes to conduct, support or allow an
action to be located in a floodplain, the APPLICANT must consider alternatives to avoid adverse effects
and incompatible involvement in the floodplain. If siting in a floodplain is the only practical alternative,
the APPLICANT must, prior to taking any action (1) design or modify its actions in order to minimize
any potential harm to the floodplain, and (2) prepare and circulate a notice containing an explanation of
why the action is proposed to be located in a floodplain.
14. THE WILD AND SCENIC RIVERS ACT OF 1968, AS AMENDED (16 U.S.C. 1271 et seq.).
The APPLICANT shall comply with the Wild and Scenic Rivers Act. The purpose of this Act is to
preserve selected rivers or sections of rivers in their free-flowing condition, to protect the water quality
of such rivers and to fulfill other vital national conservation goals. Federal assistance by loan, grant,
license, or other mechanism cannot be provided to water resources construction projects that would
have a direct and adverse effect on any river included or designated for study or inclusion in the
National Wild and Scenic River System.
15. COASTAL ZONE MANAGEMENT ACT OF 1972, AS AMENDED (16 U.S.C. 1451 et seq.).
The APPLICANT shall comply with the Coastal Zone Management Act of 1972, as amended. The
intent of this Act is to preserve, protect, develop, and where possible, restore or enhance the resources
of the nation's coastal zone. Federal agencies cannot approve assistance for proposed projects that
are inconsistent with the state's Coastal Zone Management program except upon a finding by the U.S.
17
Secretary of Commerce that such a project is consistent with the purpose of this chapter or necessary
in the interests of national security.
16. THE ENDANGERED SPECIES ACT OF 1973, AS AMENDED (16 U.S.C. 1531 et seq.). The
APPLICANT shall comply with the Endangered Species Act of 1973, as amended. The intent of this
Act is to ensure that all federally assisted projects seek to preserve endangered or threatened species.
Federally authorized and funded projects must not jeopardize the continued existence of endangered
and threatened species or result in the destruction of or modification of habitat of such species which is
determined by the U.S. Department of the Interior, after consultation with the state, to be critical.
17. THE RESERVOIR SALVAGE ACT OF 1960, AS AMENDED BY THE ARCHAEOLOGICAL
AND HISTORIC PRESERVATION ACT OF 1974 (16 U.S.C. 469 et seq.). Under the Reservoir
Salvage Act, the APPLICANT must comply with provisions for the preservation of historical and
archaeological data (including relics and specimens) that might otheRvise be irreparably lost or
destroyed as a result of any alteration of the terrain caused as a result of any federal construction
project or federally licensed activity or program. Whenever the APPLICANT finds, or is notified in
writing by an appropriate historical or archaeological authority, that its activities in connection with any
federal funded construction project or federally licensed project, activity or program may cause
irreparable loss or destruction of significant scientific, prehistoric, historical or archaeological data, the
APPLICANT must stop work immediately and must notify the U.S. Secretary of Interior and the
Department in writing and provide appropriate information concerning the project or program activity.
18. THE ARCHAEOLOGICAL AND HISTORICAL DATA PRESERVATION ACT OF 1974 (16
U.S.C. 469 a-1 et seq.). The APPLICANT shall comply with the Archaeological and Historical Data
Preservation Act, which provides for the preservation of historic and archaeological information that
would be lost due to development and construction activities as a result of federally funded activities.
19. THE SAFE DRINKING WATER ACT OF 1974, AS AMENDED (42 U.S.C. Section 201, 300(f)
et seq., and U.S.C. Section 349). The APPLICANT must comply with the Safe Drinking Water Act, as
amended, which is intended to protect underground sources of water. No commitment for federal
financial assistance, according to this Act, shall be entered into for any project, which the U.S.
Environmental Protection Agency determines, may contaminate an aquifer that is the sole or principal
drinking water source for an area.
20. THE FEDERAL WATER POLLUTION CONTROL ACT OF 1972, AS AMENDED, INCLUDING
THE CLEAR WATER ACT OF 1977, PUBLIC LAW 92-212 (33 U.S.C. SECTION 1251 et seq.). The
APPLICANT must assure compliance with the Water Pollution Control Act, as amended; which
provides for the restoration of chemical, physical and biological integrity of the nation's water.
21. THE SOLID WASTE DISPOSAL ACT, AS AMENDED BY THE RESOURCE CONSERVATION
AND RECOVERY ACT OF 1976 (42 U.S.C. SECTION 6901 et seq.) The APPLICANT must assure
compliance with the Solid Waste Disposal Act, as amended. The purpose of this Act is to promote the
protection of health and the environment and to conserve valuable material and energy resources.
18
I
22. THE FISH AND WILDLIFE COORDINATION ACT OF 1958, AS AMENDED (16 U.S.C.
SECTION 661 et seq.) The APPLICANT must assure compliance with the Fish and Wildlife
Coordination Act, as amended. The Act assures that wildlife conservation receives equal consideration
and is coordinated with other features of water resources development programs.
23. RELOCATION ASSISTANCE AND REAL PROPERTY ACQUISITION POLICY, CHAPTER
8.26 RCW. The APPLICANT shall comply with the provisions of Chapter 8.26 RCW and Chapter 365-
24 WAC when its activities involve any acquisition of real property assisted under this Grant Agreement
or the displacement of any family, individual, business, nonprofit organization or farm that results from
such acquisition.
24. STATE ENVIRONMENTAL POLICY ACT (SEPA), CHAPTER 43.21 (C) RCW. The
APPLICANT shall comply with the provisions of Chapter 43.21(C) ROW and Chapter 197-11 WAC, the
guidelines by which local agencies will (1) require environmental checklists from private and public
entities considering an action potentially subject to the Environmental Impact Statement (EIS)
requirement of SEPA, (2) make "threshold determinations" that such an action will not have a
significant environmental impact, (3) provide for the preparation of a draft and final EIS if the action has
significant impact, and (4) circulate the EIS to other agencies and interested parties.
25. NOISE CONTROL, CHAPTER 70.107 RCW. The APPLICANT shall assure compliance with
the state Noise Control Act. Objectives of the Act are to assist local governments in implementing local
noise ordinances and to control and reduce excessive noise in Washington.
26. SHORELINE MANAGEMENT ACT OF 1971, CHAPTER 90.58 RCW. The APPLICANT shall
comply with the provisions of Chapter 90.58 RCW. This Act defines a planning program and a permit
system, which are initiated at the local government level under state guidance. Its purpose is to protect
and enhance the state's shoreline and it includes a comprehensive shoreline inventory process and a
master program for regulation of shoreline uses. A permit application at the local level must be in
compliance with those plans and consistent with the state Coastal Zone Management program if
substantial developments and shoreline modifications occur, and a record of the application and
decision must be submitted to the state.
27. STATE BUILDING CODE, CHAPTER 19.27 RCW; ENERGY RELATED BUILDING
STANDARDS, CHAPTER 19.27A RCW; AND PROVISIONS IN BUILDINGS FOR AGED AND
HANDICAPPED PERSONS, CHAPTER 70.92 RCW. The APPLICANT shall comply with the
provisions of Chapter 19.27 ROW, Chapter 19.27A ROW, Chapter 70.92 ROW and the regulations for
building construction and for barrier free facilities adopted by the Washington State Building Code
Council pursuant to these statutes. The State Building Code Act provides for a uniform state building
code and mandates counties, cities and towns to administer and enforce its provisions.
Local governments are authorized to modify the state building code to fit local conditions as long as
such modifications do not result in a code that is less than the minimum performance standards and
objectives contained in the state code.
28. OPEN PUBLIC MEETINGS ACT, CHAPTER 42.30 RCW. The APPLICANT shall comply with
provisions of Chapter 42.30 ROW which require that all meetings of the governing body which pertain
19
to this Grant Agreement shall be open to the public except those where specific provision is made for
executive sessions pursuant to RCW 42.30.110.
•
29. LAW AGAINST DISCRIMINATION, CHAPTER 49.60 RCW. The APPLICANT shall comply
with the provisions of Chapter 49.60 RCW in all activities relating to this Grant Agreement.
30. GOVERNOR'S EXECUTIVE ORDER 89-10, DECEMBER 11, 1989: PROTECTION OF
WETLANDS, AND GOVERNOR'S EXECUTIVE ORDER 90-04, APRIL 21, 1990: PROTECTION OF
WETLANDS. The APPLICANT shall ensure that it avoids any activities that would adversely affect
wetlands and adequately mitigates unavoidable impacts. For the purposes of this requirement, except
where a contrary definition is provided by statute, mitigation means: (1) avoiding the impact altogether
by not taking certain action or part of an action; (2) minimizing impacts by limiting the degree or
magnitude of the action and its implementation, by using appropriate technology, or by taking
affirmative steps to avoid or reduce impacts; (3) rectifying the impact by repairing, rehabilitating, or
restoring the affected environment; (4) reducing or eliminating the impact over time by preservation
and maintenance operations during the life of the action; (5) compensating for the impact by
replacing, enhancing, or providing substitute resources or environments; and (6) monitoring the impact
and taking appropriate corrective measures.
Mitigation for individual actions may include a combination of the above measures. Mitigation may not
include any of the above measures to the extent that they may be contrary to statute as applied under
the particular circumstances. Emergency work that is essential to save lives and protect property and
public health is exempt from these provisions.
31. PREVAILING WAGES ON PUBLIC WORKS, CHAPTER 39.12 RCW. The applicant shall
comply with the provisions of Chapter 39.12, Prevailing Wages on Public Works. This statute
mandates that the prevailing rate of wage, as determined by the State Department of Labor and
Industries, be paid to workers performing under public works contracts.
32. CONTRACTING WITH SMALL MINORITY FIRMS, WOMEN'S BUSINESS ENTERPRISE AND
LABOR SURPLUS AREA FIRMS. In accordance 44 CFR 13.36(e), Contracting with Small and
Minority Firms, if employing contractors or suppliers the Contractor will take affirmative steps to assure
that minority firms, women's business enterprises, and labor surplus area firms are used when possible.
(1)The grantee and subgrantee will take all necessary affirmative steps to assure that
minority firms, women's enterprises and labor surplus area firms are used when possible. (2)
Affirmative steps shall include: (i) Placing qualified small and minority businesses, and women's
business enterprises on solicitation lists; (ii)Assuring that small and minority enterprises are solicited
whenever they are potential sources; (iii) Dividing total requirements, when economically feasible, into
smaller tasks or quantities to permit maximum participation by small and minority business, and
women's business enterprises; (iv) Establishing delivery schedules, where the requirement permits,
which encourage participation by small and minority business, and women's business enterprises; (v)
Using the services and assistance of the Small Business Administration, and the Minority Business
Development Agency of the Department of Commerce; and (vi) Requiring the prime contractor, if
subcontracts are to be let, to take the affirmative steps listed in paragraphs (e)(2)(i)through (v)of this
section.
20
PROPOSAL:
The undersigned hereby certifies that he/she has read and thoroughly understands and agrees to the terms,
conditions, and specifications of this document for furnishing the item(s) listed to Lewis County and hereby
submits the proposal on page 9.
Firm Name(Type or Print) Authorized Signature Date
Title of Person Signing Telephone Number
Address City,State,Zip Code
21
6 .
SPECIFICATIONS
I. Specifications Check-List:
Under Bridge Inspection Platform shall be new, in turnkey condition, and delivered.
("Delivery address listed on page 14")
Make
Model
Please include brochure with model bid. Year
Minimum Specification Required List Specification Provided
GENERAL SPECIFICATIONS/DIMENSIONS
Empty Weight: not to exceed 18,600 lbs.
Width of Unit: not to exceed 8'-4"when stowed
Length of Unit: not to exceed 31'-6" when stowed
Height of Unit(in transport position): not to exceed 11'
when stowed
Platform shall have a minimum length of 35'
Platform shall have a minimum width of 31"
Platform shall be capable of rotating a minimum of 180
degrees underneath the bridge
Platform shall have a minimum drop depth of 17.5'
Trailer deck shall be a minimum of 1/8 inch diamond
tread plate
Tow hitch shall have a minimum 25,000 lbs. rating
TOWER:
Access to the platform is to be by steps in a fully
enclosed tower
The vertical tower shall have a minimum 5 degree over
center working capability
The tower shall have a tower separation system that
allows the tower to be adjusted in or out to clear
pedestrian sidewalks or wide bridge railings
There shall be an access walkway from the trailer to the
vertical tower that is horizontal
Access walkway shall keep a horizontal position
regardless of the position of the tower separation
system
23
PLATFORM:
Platform shall self-erect within a 12'traffic lane
Platform shall be furnished with standard stabilizers that
operate hydraulically
The manufacturer's standard voice activated
communication system shall be furnished
The communication system shall transmit and receive
between the platform and the main control station and
be free from CB interference
Platform shall be tested, certified, and comply with
applicable ANSI regulations
OPERATIONAL CONTROLS:
The unit shall have two sets of dead man type controls
for operation of tower movements, platform
movements and of the unit:one located on the main
trailer unit and one located on the platform
The main control panel located on the trailer unit shall
be able to override the platform controls
There shall an emergency stop switch located at each
control station
The controls to erect the unit shall be located at the
main control station
HYDRAULICS:
Hydraulic system shall be appropriately designed to
properly operate and propel the unit safely, effectively
and operate more than one function at a time
Hydraulic functions shall include as a minimum: erecting
functions, rotation of turn-table, rotation of platform,
platform telescoping, and the stabilizer functions
Hydraulic components shall meet applicable
requirements including JIC standards
Hydraulic cylinders used for erecting the unit and for
raising and lowering the platform shall have safety lock
valves
The main hydraulic system shall be powered by a
minimum 18 HP electric start gas engine
The system shall have a spin-on type replaceable filter
and an appropriate size reservoir tank to prevent fluid
overheating or fluid starvation
Additionally, the unit shall have an auxiliary gas engine
(approximately 5 HP) that powers a back-up hydraulic
system for emergencies
24
AXLES/WHEELS/ BRAKES:
Trailer shall have three torsion bar axles with a minimum
capacity of 6,000 lbs. each
The trailer shall have six wheels and tires with the
appropriate rating
Electric brakes with parking brakes on two axles. A
battery, battery charger and breakaway switch shall be
furnished
ADDITIONAL OPTIONS/SPECS:
Elevated scaffold
Automatic up/down outriggers
Air, water and/or electrical connection to platform
A seven (7)flat prong electrical connector (SAE J560)for
use on units with anti-lock brakes with a power cable
that extends four feet ahead of lunette eye shall be
provided
LIGHTING:
The entire module electrical system shall be vapor
sealed to eliminate moisture damage
All wiring shall be color-coded, labeled and run in sealed
terminal enclosures
All module circuits shall be protected by circuit breakers
Clearance lights and reflectors shall be furnished in
accordance with D.O.T. requirements
All lighting shall be LED
PAINT:
Unit shall be painted with manufacturer OEM primer and
paint
TRAINING AND MANUALS:
Operator training shall be conducted by a factory-
trained representative for a minimum of 3 days within
30 days of delivery
Two full copies of manuals (operation, maintenance, and
parts) shall be provided upon delivery of unit (paper or
electronic)
An operational video shall be provided with unit
25
EXCEPTIONS AND DEVIATIONS:
Bidder shall fully explain every variance, exception, and
or deviation to the bid specifications. Additional
sheets/lines may be added if required
26
BOCC AGENDA ITEM SUMMARY
Resolution: 20-006 BOCC Meeting Date: Jan. 13, 2020
Suggested Wording for Agenda Item: Agenda Type: Legal Notice
APPROVING A CALL FOR BIDS FOR ONE (1) UNDER BRIDGE INSPECTION PLATFORM FOR THE PUBLIC
WORKS ROAD MAINTENANCE DIVISION
Contact: Tim Mixer Phone: 360.740.1194
Department: PW - Public Works
Description:
The Fleet Services Division of the Lewis County Public Works Department has determined the need
for one (1) new Under Bridge Inspection Platform for the Public Works Road Division. This
equipment will be purchased with available FEMA funds. A call for bids has been prepared and bids
are due by 11:00 a.m. on February 4, 2020, to the Clerk of the Board of County Commissioners.
Bids will be publicly opened on or after 11:00 a.m. on February 4, 2020, at the Commissioners
Meeting Room, 351 NW North St. Room 223, CMS-01 Chehalis, Washington 98532.
The advertising for the call for bids will be done by Lewis County pursuant to Washington State and
County Codes.
Approvals: Publication Requirements:
Publications:
User Status The Chronicle -January 14 & 21, 2020
PA's Office Approved
Additional Copies: Cover Letter To:
Robin Saline, PW
Tim Murphy, M&O
Tim Mixer, M&O
113239 Cau for B ds origin, or sex in considera-
CALL FOR BIDS :ion for an award.
The Board of County Com-
NOTICE IS HEREBY GIV- missioners reserves the EN that the Board of right to reject any or ail County Commissioners of bids and to waive all Lewis County, Washington informalities in the bidding.will open sealed bids and DATED this 13th day of publicly read them aloud JAN ARy 2020
on or after 11:00 a.m. on Clerk of the Board of
February 4, 2020, at the County Commissioners Lewis County Historic Lewis County,Washington
Courthouse - 2nd floor,
Board of County Commis- Published:The Chronicle
sioners Meeting Room, January.14&21,2020
351 NW North Street,
Chehalis, Washington, for
furnishing one new Under
Bridge Inspection Platform.
SEALED BIDS MUST
AFFIDAVIT BE DELIVERED
BY11:00A.M.
OF PUBLICATION (Lewis County official time
is ess
STATE OF WASHINGTON Intertel phone es th on e'tice
of Board of County Corn-
COUNTY OF LEWIS missioners.)
Sealed bids must be deliv-
ered to the Lewis County
Alysa Andrews,and/or Mandy Klemola,and/or Kailyn Sawyer, Commissioner's Office
and/or Cindy Thayer says that she is the legal clerk of (Lewis County Historic
Courthouse, 2nd Floor,
351 NW North Street,
ebrottitte Chehalia, WA 98532) by
11:00 a.m. on the date
'specified for opening and
a semi-weekly newspaper,which has been established,published in an envelope clearly
marked SEALED BID
in the English language,and circulated continuously as a FOR ONE NEW UNDER
semi-weekly newspaper in the City of Centralia,and in Lewis BRIDGE INSPECTION
County,Washington,general circulation in Lewis County for PLATFORM" - TO BE
more than six(6)months prior to the date of thefirst publication OPENED FEBRUARY 4,
of the notice hereto attached,and that the said Chronicle was on 2020 ON OR AFTER
11:00 AM.
the 7th day of July 1941,approved as a legal newspaper by the Specifications and bid
Superior Court of said Lewis County.And that the attached is a forms may be obtained
true copy and was published in regular issues(and not in from Lewis County Depart
supplement form)of said newspaper as LEGAL#113239 ment of Public Works Fleet
RE:Call for Bids Division located at 476 W.
Main St., Chehalis, WA
98532, telephone
once each 1). Ll(for a period of 2 360-740-1194 or from
Lewis County's website at
commencing on 01/14/2020 and ending on 01/21/2020 www.letiviscountywa.gov.
The Lewis County Public
Works Department in ac-
and both regularly distributed to its subscribers during all of said cordance with Title VI of
period.That the full amount of the fee charged for the foregoing the Civil Rights Act of
•ublic- ion is the - m of$60.76 t 964, 78 Stat. 252, 42
U.S.C. 2000d to 2000d-4
'1 and Title 49, Code of
\ ` � i �t Federal Regulations, De-
S . -•. 'om to be • •� e 01/21/2020 partment of Transportation,
subtitle A, Office of the
Iii1� �, ination in Federally as-
_ 111111UU�� Secretary, Part 21. nondis-
�y ii0 O"e i EX '',''' ,, Depsistartment enotgrams of Tra sf the
orta
No Pug Iisin and for the State ofWashi C�.•''••'••,
res 'n at ' �� Q•`�J125,�aFs•• �% tionp issued pursuant to
•a Q ZpFY 0 such Act, hereby notifies
A - •<IL%4 = all bidders that it will
"lll�w��N.1!//// — I� �C, 0,• affirmatively ensure that in
PUBS ^: zr.r.— any contract entered into
• • #, pursuant to this advertise-
�4 ,•q `` `` si-
ess enterprises as
b de-
hN///lltttttl�� fined at 49 CFR Part 26
will be afforded full oppor-
tunity to submit bids in
response to this invitation
and will not be discrimina-
ted against on the grounds
of race, color, or national
113239 Cat for Bids of race, coor, or national
origin, or sex in considera-
CALL FOR BIDS W tion for an award.
NOTICE IS HEREBY GIV. The Board of County Corn-
EN that the Board of missioners reserves the
County Commissioners of right to reject any or all
Lewis County, Washington bids and to waive all
will open sealed bids and informalities in the bidding.
publicly read them aloud DATED this 13th day of
on or after 11:00 a.m. on JANUARY,2020.
February 4, 2020, at the Clerk of the Board of
Lewis County Historic County Commissioners
Courthouse - 2nd floor, Lewis county,Washington
Board of County Commis-
sioners Meeting Room, Published:The Chronicle
351 NW North Street, January 14&21,2020
Chehalis, Washington, for
furnishing one new Under
Bridge Inspection Platform.
SEALED BIDS MUST
BE DELIVERED
BY 11:00 A.M.
. is County official time
AFFIDAVIT . displayed on Axxess
Ine
OF PUBLICATION of Be 1phones in Countoffy Board of Com-
missioners.)
STATE OF WASHINGTON Sealed bids must be belly.
ereCOUNTY OF LEWIS d tho Lewis Countyi
Commissioner's Office
(Lewis County Historic
Courthouse, 2nd Floor,
Alysa Andrews,and/or Mandy Klemola,and/or Kailyn Sawyer, 351 NW North Street,
and/or Cindy Thayer says that she is the legal clerk of Chehalis. WA 98532) by
11:00 a.m. on the date
specified for opening and
C1jronttte
IP r in an envelope clearly
marked "SEALED BID
FOR ONE NEW UNDER
BRIDGE INSPECTION
a semi-weekly newspaper,which has been established,published ' PLATFORM" - TO BE
in the English language,and circulated continuously as a OPENED FEBRUARY 4.
semi-weekly newspaper in the City of Centralia,and in Lewis 2020 ON OR AFTER
1100
County,Washington,general circulation in Lewis County for
Specifications and bid
more than six(6)months prior to the date of the first publication forms may be obtained
of the notice hereto attached,and that the said Chronicle was on from Lewis County Depart-
the 7th day of July 1941,approved as a legal newspaper by the ment of Public Works Fleet
Superior Court of said Lewis County.And that the attached is a Division located at 476 W.
true copy and was published in regular issues(and not in Main St98532, telephone
Chehalis, WA
supplement form)of said newspaper as LEGAL#113239 360-740-1194 or from
RE:Call for Bids Lewis County's website at
www.lewiscountywa.gov.
once each LaiLitfora period of The Lewis County Public
Works Department in ac-
cordance with Title VI of
commencing on 01/14/2020 and ending on 01/21/2020 the Civil Rights Act of
1964, 78 Stat. 252, 42
and both regularly distributed to its subscribers during all of said U.S.C. 2000d to 2000d-4
period.That the full amount of the fee charged for the foregoing and Title 49, Code of
pu. ic. 'on is the su of$60.76Federal Regulations, De-
partment of Transportation,
subtitle A. Office of the
420
.11L _ Secretary, Part 21, nondis-
Subscribed a � ,rn to Before tT! /21/2020 crimination in Federally as-
sisted programs of the
\ Department of Transporta-
100 '` •4' tion issued pursuant to
0%1111111/
reby
Not. Public in and for the State of Washingto�� BO\x\ A BARR��/"/ allchbiddershethat ittifie will
resin Q.�• cAY EXo•• � affirmatively ensure that in
•\��PPY 25,?t<c any contract entered into
1 �� ' •
•QQ,' OfARYo`'�J pursuant to this advertise-
' _ -N — ment, disadvantaged busi-
�► G • _ ness enterprises as de-
•
PUB\-\ ,tm: = fined at 49 CFR Part 26
•
•
4 ' �� will be afforded full oppor-
tunity
submit
s in
•••••• ` and wisen to thish disbnmina-
`S7'••'•••••••� �` response to invitation
ll
t
/Il/tillltltt\\\ ted against on the grounds