Amendments 12 and 13 with WA State RCO, acting Fiscal Agent for CRBFCA BEFORE THE BOARD OF COUNTY COMMISSIONERS
LEWIS COUNTY, WASHINGTON
IN THE MATTER OF: RESOLUTION NO. 20-010
APPROVAL OF AMENDMENTS 12 AND 13 BETWEEN
WASHINGTON STATE RECREATION AND
CONSERVATION OFFICE AND LEWIS COUNTY,
ACTING AS FISCAL AGENT FOR THE CHEHALIS RIVER
BASIN FLOOD AUTHORITY, AS WELL AS,
AUTHORIZATION FOR THE DIRECTOR OF
COMMUNITY DEVELOPMENT TO SIGN THE SAME ON
BEHALF OF LEWIS COUNTY
WHEREAS, the Chehalis River Basin Flood Authority (Flood Authority) directed the
Flood Authority staff to work with Lewis County, acting as the Fiscal Agent, to prepare
and enter into an Interagency Agreement (RCO #15-1475P) as well as subsequent
amendments with Washington State Recreation and Conservation Office (RCO); and
WHEREAS, during the May 15, 2019 meeting, the Flood Authority authorized Lewis
County, as fiscal agent for the Flood Authority, to negotiate contracts for the 2019-21
biennium and further directed Lewis County to take necessary steps to implement this
role; and
WHEREAS, the Office of the Chehalis Basin (OCB) first directed RCO through
Amendment #11 to increase the Flood Authority budget as well as extend the
performance period to the end of the 2019 calendar year, then more recently directed
RCO to fully fund the Flood Authority in line with the May 15, 2019 Flood Authority
recommendation to staff.
NOW THEREFORE BE IT RESOLVED it appears to be in the best public interest to
approve Amendment #12, a time extension through the June 30, 2021 and Amendment
#13, a budget increase of S171,142 for a total new amount of $1,333,339.19; and
NOW THEREFORE BE IT FURTHER RESOLVED that the Board of County
Commissioners concurs with the recommendation to execute Amendments #12 and
#13 related to RCO# 15-1475P, whereby RCO shall reimburse Lewis County, acting as
the Fiscal Agent for Flood Authority, for the performance of work set forth in the
Statement of Work, as well as the Amendments, and authorizes the Director of
Community Development to sign the same on behalf of Lewis County .
DONE IN OPEN SESSION this 13th day of January, 2020.
APPROVED AS TO FORM: BOARD OF COUNTY COMMISSIONERS
Jonathan Meyer, Prosecuting Attorney LEWIS COUNTY, WASHINGTON
Amber Smith Gary Stamper
By: Amber Smith, Gary Stamper, Chair
Deputy Prosecuting Attorney
ATTEST: •scos•. Edna J . Fund
',:Edna J. Fund, Vice Chair
:°: S1-1%1 1
�a ;.
•*•�sCA'TV �•• Robert C. Jackson
Rieva Lester :sf��. Ys�.••
Rieva Lester, Robert C. Jackson, Commissioner
Clerk of the Lewis County Board of County
Commissioners
���STA'rF Op
Natural Resources Building 4 (360)902-3000
P.O. Box 40917 t
E-mail: info@rco.wa.gov
Olympia,WA 98504-0917 f _
; . Web site:www.rco.wa.gov
1111 Washington St. S.E.
Olympia,WA 98501
STATE OF WASHINGTON
RECREATION AND CONSERVATION OFFICE
December 20, 2019
Lee Napier
Lewis County Comm Development
2025 NE Kresky Ave
Chehalis, WA 98532
RE: Lewis County Chehalis River Basin Flood Authority, RCO#15-1475P
Amendment# 13
Dear Lee Napier:
In response to your request to amend the above-referenced Project Agreement, we have
reviewed the circumstances and pertinent RCWs, WACs, and program policies relating to your
request. As a result, I am approving an amendment to the Lewis County Chehalis River Basin
Flood Authority project.
Enclosed are two original amendments to the Project Agreement. Please sign both
amendments, retain one for your records, and return one original. If you have any questions,
please call Brandon Carman at (360) 819-3374, or send an e-mail to
brandon.carman@rco.wa.gov.
Sincerely,
Kaleen CottirTgham
Director
Enclosures
Recreation and Conservation Funding Board•Salmon Recovery Funding Board
AMENDCVR.RPT Washington Invasive Species Council•Governor's Salmon Recovery Office
Habitat and Recreation Lands Coordinating Group
WASHINGTON STATE
illriftj Recreation and
Conservation Office Amendment to Project Agreement
Project Sponsor: Lewis County Comm Development Project Number: 15-1475P
Project Title: Lewis County Chehalis River Basin Flood Author Amendment Number: 13
Amendment Type:
Cost Change
Amendment Description:
This amendment will add $171,142 of 2019-2021 CBS-A funds to accomplish work scheduled through 2021.
Project Funding:
The total cost of the project for the purpose of this Agreement changes as follows:
Old Amount New Amount
Amount % Amount % ,
RCO -CBS Activities $976,592.19 84.07% $1,148,334.19 86.12%
RCO-CBS Projects $185,065.00 15.93% $185,065.00 13.88%
Project Sponsor $0.00 0.00% $0.00 0.00%
Total Project Cost $1,161,657.19 100% $1,333,399.19 100%
Admin Limit $0.00 0.00% $0.00 0.00%
A&E Limit $0.00 0.00% $0.00 0.00%
Agreement Terms
In all other respects the Agreement, to which this is an Amendment, and attachments thereto, shall
remain in full force and effect. In witness whereof the parties hereto have executed this Amendment.
State Of Washington Lewis County Comm Development
Recreation and Conservation Office
AGENCY:
BY: �� - BY IfLOi\
Kaleen CottinphamNCi ) e,v--
I �
TITLE: Director 11
TITLE( \'kYetAOv
DATE: /Z/arn
DATE: t t?j 70
Pre-approved as to form:
BY: /S/
Assistant Attorney General
CBS Project Cost Change Amendment
AMENAGRI.RPT
Carman, Brandon (RCO)
From: Ken Ghalambor <kghalambor@rossstrategic.com>
Sent: Friday, December 20, 2019 11:06 AM
To: Ferrell,Alissa (RCO);Carman, Brandon (RCO)
Cc: Bailey,Chrissy(ECY)
Subject: RE: 15-1475 Budget amendment
It's all Activities.The little bit of funding from local projects was from a while back for West to do gage work.
From: Ferrell,Alissa (RCO)<alissa.ferrell@rco.wa.gov>
Sent: Friday, December 20,2019 11:02 AM
To: Ken Ghalambor<kghalambor@rossstrategic.com>;Carman, Brandon (RCO)<brandon.carman@rco.wa.gov>
Cc: Bailey,Chrissy(ECY)<chrb461@ECY.WA.GOV>
Subject: RE: 15-1475 Budget amendment
Ken, Is this all activities funds or is it split between$30,000 Activities and$141,742 local flood projects? It seems the
contract currently has both pots from previous amendments,etc.
From:Ken Ghalambor<kghalambor@rossstrategic.com>
Sent:Thursday, December 19, 2019 11:26 AM
To:Carman, Brandon (RCO)<brandon.carmanCa@rco.wa.gov>; Ferrell,Alissa (RCO)<alissa.ferrell@rco.wa.gov>
Cc: Boettcher,Scott<scottb@sbgh-partners.com>; Lee Napier<Lee.Napier@lewiscountywa.gov>; Bailey,Chrissy(ECY)
<ch rb461 @ E CY.WA.G OV>
Subject:RE: 15-1475 Budget amendment
Hi Brandon and Alissa,
I'm checking back in about the budget amendment to the 15-1475 contract. For the 2019-2021 biennium we budgeted
$229K total for Scott B/Lewis County:$40K for Lewis County and$189K for Scott($135/hr x 58.33hrs/month x 24
months).
Given that we've already funded 6 months of this work,the total budget amendment should be$171,742,and no
scope amendments are needed.This equates to$30K for Lewis County and $141,742 for Scott.
Please let me know if you have any questions.
Thanks,
Ken
From: Lee Napier<Lee,Napier@lewiscountywa.gov>
Sent:Tuesday, December 10,2019 3:04 PM
To: Ken Ghalambor<kghalambor@rossstrategic.com>; Carman, Brandon (RCO)<brandon.carman@rco.wa.gov>; 'Scott
Boettcher(scottb@sbgh-partners.com)'<scottb@sbgh-oartners.com>
Subject: RE: 15-1475 Time Extension
•
Thank you Ken
1
' I wanted to give you a heads up that the 15-1475 time extension has been executed and the project is
now active through 06/30/2021.
Brandon
Brandon Carman
Outdoor Grants Manager
1111 Washington ST SE
Olympia WA 98501
. Mailinco Address
PO Box 40917
Olympia WA 98504-0917
(360)819-3374
brandon.carmanCa�rco.wa.gov
WASHINGTON STATE
Recreation and
-- ''�' \ Conservation Office
111300C1211E
External Email - Remember to think before you click!
This message may contain links with malware, viruses, etc. Please ensure the message is
le•itimate before o•enin• it.
a SF t P*:is
•
RIVER BASIN
f1000AUTHORITT
May 15, 2019
TO: Flood Authority Members
FROM: Scott Boettcher, Staff
SUBJECT: Lewis County as Fiscal Agent for 2019-21
The purpose of this memo is, as was done for the 2017-19 biennium (here),to provide Lewis County with
specific authorization and direction to continue acting as fiscal agent for the Flood Authority for the 2019-21
biennium and to take steps as necessary to implement that role. We will discuss this at tomorrow's Flood
Authority meeting. Feel free to call or email with questions(i.e., 360/480-6600, scottb{a sbgh-partners.com).
A. Background
1. Lewis County works in many capacities. One capacity is as fiscal agent for the Flood Authority. Lewis
County has fulfilled this role since inception of the Flood Authority in 2008.
2. Lewis County's duties as fiscal agent are more fully described here(April 17, 2017 Interlocal Agreement)--
https://www.ezview.wa.gov/Portals/ 1492/images/Interlocal%2oAgreement%2oAmong%2oChehalis%2o
Rivera/o2oBasin%2oCommunities%204-17-2o17.pdf.
3. As fiscal agent Lewis County acts at the direction of the Flood Authority on multiple matters of interest
and relevance to the Flood Authority, including Flood Warning System, local floodproofing, Flood
Authority staffing and facilitation, information inventories and analyses, State Auditor's Office
Accountability Audits, and more.
4. Much of the work done by Lewis County as fiscal agent for the Flood Authority is by contract and/or
agreement with others, e.g., WA State Recreation and Conservation Office (RCO), WA State Department
of Ecology(ECY)and Office of Chehalis Basin(OCB), consultants, other governments, etc. Setting-up
and establishing these contracts and agreements takes time.
5. In an effort to best ensure continuity of operation as the Flood Authority moves from the 2017-19
biennium to 2019-21 biennium, Lewis County anticipates needing to begin working soon to scope and
structure 2019-21 contracts and agreements as directed by Flood Authority.
B. Recommendation
a. Lewis County briefed the Flood Authority on this topic(Lewis county acting as fiscal agent for the Flood
Authority for 2019-21 biennium) at the Flood Authority's last meeting (April 18, zo1g, Bucoda). See
https://www.ezview.wa.gov/Portals/ 1492/images/Staff%2omemo%zo--
%2oLewis%2oCounty%2oas%2oFiscal%2oAgent%2ofor%zo2o19-21%2o--%2o%2o4172o19.0df.
2. Following that meeting, and based-on the Flood Authority's discussions about the continuing role and
function of the Flood Authority at that meeting, Lewis County assumes a continuing fiscal agent
responsibility to the Flood Authority for the 2019-21 biennium.
3. As such, Lewis County and staff recommend:
a. Flood Authority authorize Lewis County to act as fiscal agent for the Flood Authority for the 2019-21
biennium.
b. Flood Authority direct Lewis County to take necessary steps to implement this role in time for the
start of the zo19-21 biennium (July 1, 2019), including:
• Scoping and structuring an interagency funding agreement with RCO.
• Scoping and structuring Lewis County(Pat Anderson, Graham Gowing, Patti Weiher, Lee Napier,
etc.)and sub-contractor(WEST Consultants, SBGH-Partners, etc.) staffing arrangements.
• Briefing and securing approval from Lewis County Board of County Commissioners at their July a,
2019 meeting.
NOTE—Documenting Flood Authority authorization and direction to Lewis County to proceed with
preparations for 2019-21 biennium is necessary for future State Auditor's Office Accountability Audits.
Lewis County as Fiscal Agent for 2019-21 (2) 5/15/2019
BOCC AGENDA ITEM SUMMARY
Resolution: BOCC Meeting Date: Jan. 13, 2020
Suggested Wording for Agenda Item: Agenda Type: Deliberation
Approval of Amendments 12 and 13 between Washington State Recreation and Conservation Office
and Lewis County, acting as Fiscal Agent for the Chehalis River Basin Flood Authority, as well as,
authorization for the Director of Community Development to sign the same on behalf of Lewis
County
Contact: Lee Napier Phone: 360.740.2606
Department: CD - Community Development
Description:
Approve Amendments 12 and 13 between Washington State Recreation and Conservation Office
and Lewis County, acting as Fiscal Agent for the Chehalis River Basin Flood Authority.
Approvals: Publication Requirements:
Publications:
User Status n/a
PA's Office Pending
Additional Copies: Cover Letter To:
Graham Gowing nia